Total 16 administrative clerical job vacancies in edinburgh scotland eh14 1rl

• Organize programs to support operational requirements.
• Monitor projects for administrative errors.
• Enforce organizational practices.
• Review correspondence prior to submission.
• Provide technical guidance on administrative activities.
• Assemble resources for organizational training events.
• Update policies applicable to the organization.
• Utilize various automation programs simultaneously.

Proud member of the Disability Confident employer scheme

Proud member of the Disability Confident employer scheme

Your new company

You will be joining a well-respected and diverse legal firm located in Edinburgh City Centre. This is an excellent opportunity for you to start your professional career or develop your skills further.

Your new role


As a member of the office services department, you'll be working in a busy and hands-on environment with a close team of professionals. As an Administrative Assistant, no day is the same. You'll be responsible for a variety of tasks, including:

• General office administration (scanning, filing, mail etc.)
• Handling the mail delivery process
• Management of important client documents
• Data entry
• Helping with basic IT support (desk and meeting room set-up, liaising with the IT department to resolve issues etc.)
• Ad hoc projects
• Reception cover when the front office team is unavailable

This is a varied and busy role, with lots of training and support on offer as you progress.

What you'll need to succeed

• Previous experience working in customer services, working with the public or in a general office environment
• A reliable individual who is keen to develop in their career
• An enthusiastic go-getter with excellent teamwork skills
• Strong attention to detail
• Good organisation and methodical approach to working
• Excellent interpersonal and communication skills

What you'll get in return


In return for your hard work and commitment, you'll receive:

• Competitive salary
• A dedicated career development and appraisal plan
• On the job training and upskilling to build on your skills
• Excellent holiday entitlement with the ability to buy additional holidays or carry holidays
• Competitive pension scheme

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Job Description

Education and Children's Service's

Clerical Assistant
Forrester High School

Salary: £23,651 - £23,857 (pro rata for part time and sessional)
Hours: 33.42 per week, 40 weeks sessional

Monday to Thursday 8:15 - 16:00 and Friday 8:15 - 14:00

We are seeking to appoint an enthusiastic and self-motivated Clerical Assistant who possesses excellent customer service, organisational and communication skills to join the Forrester High School office team.

The school office staff are vital to the smooth and efficient running of the school. They are highly valued members of the school staff.

As the first point of contact for visitors and callers to the school, it is important that they create a friendly, courteous and welcoming atmosphere. This is a demanding role and you should be committed to achieving the best for all in the school community.

For more information about the school, please visit the website http://forresterhighschool.org.uk/ or call 0131 334 9262.

This post is regulated work with children and/or protected adults under the Protection of Vulnerable Groups (Scotland) Act 2007. The preferred candidate will be required to join the PVG Scheme or undergo a PVG Scheme update check. Where an individual has spent a continuous period of 3 months or more out with the UK in the last 5 years, an Overseas Criminal Record Check will be required. You will be required to provide this check. An unconditional offer of employment and commencement in the post will be subject to the outcome of both these pre-employment checks being deemed satisfactory.

We're committed to creating a workplace culture where all our people feel valued, included and able to be their best at work, and we recognise the benefits that a diverse workforce with different values, beliefs, experience, and backgrounds brings to us as an organisation.

As part of our goal to improve our organisational culture and create a great place to work together for the people of Edinburgh, we want to make sure that we’re bringing the best people into our roles, not just in their skills and experience but also in their approach to work.

To help achieve this, we’re changing the way we interview and assess candidates by moving from a competency-based interview approach to a behavioural and technical (skills for the job) based approach. This new way of interviewing will allow us to assess how you think and how you would bring Our Behaviours of Respect, Integrity and Flexibility into your ways of working.

You can find out more on Our Behaviours web page Our Behaviours – The City of Edinburgh Council

Our salary range typically reflects the initial starting salary and annually increases until it reaches the top of the range.

Follow us on Twitter at @edincounciljobs

Proud member of the Disability Confident employer scheme

Advert

ORKNEY HEALTH AND CARE
Child and Adolescent Mental Health Service (CAMHS)

Administrative Assistant

17.5 hours per week
Permanent
£26,666 - £27,232 pro rata / £14.61 - £14.92 per hour (including Distant Islands Allowance)

We require an Administrative Assistant to join the Child and Adolescent Mental Health Service within Orkney Health and Care. The successful candidate will work closely with the Operational Manager and the Administration Support Manager to ensure that a high level of clerical support is provided.

Your main duties will include receptionist duties, updating and maintaining statistical information, creating appointments for service users using the TrakCare system and wide-ranging administrative duties.

You will already have experience of working as an effective team member within an Administration team, excellent administration and computer skills, ideally using Microsoft Office Applications.

You will need to be able to work under pressure to strict deadlines, use your own initiative, maintain confidentiality and be able to work unsupervised. We are looking for a good communicator with excellent organisational skills as you will be part of a team liaising with members of the public, service users, families, external agencies and professionals.

You will hold a minimum of an SVQ2 or equivalent level qualification in Business Administration or another a relevant subject, OR where the essential qualification is not held, a minimum of 2 years' experience in an administrative role is required.

This post is subject to Basic Disclosure Scotland clearance.

Prospective applicants are invited to discuss the post by contacting Alison Stewart, Senior Administration Officer on 01856 87 35 35 extension 2618 or alison.stewart@orkney.gov.uk or PJ Dewar, Team Administration Manager on 01856 87 35 35 extension 3288 or PJ.Dewar@orkney.gov.uk.

Closing Date: Sunday 25 August 2024

Please note that interview expenses are not payable for this post.

Proud member of the Disability Confident employer scheme

Job Description

Children, Education & Justice Services

Clerical Assistant
Juniper Green Primary School Nursery

Salary: £23,651 - £23,857 (pro-rata for part time and sessional)
Hours: 27.5 per week, 39 weeks sessional

Monday to Thursday 8.30am to 3.15pm & Friday 8.30am to 12pm

Juniper Green Primary School is a co-educational non-denominational primary school. It serves the residents of the Juniper Green, Baberton Mains and Colinton/Hailes areas of Edinburgh, a broad social mix.

The school is a modern building with excellent educational facilities. There are 14 classes and a term time only nursery. The Headteacher and two Depute Headteachers all have a teaching commitment.

The school clerical assistant post is a key part of the office team at Juniper Green. Working alongside the business manager and school administrator they will provide support for the senior team, teaching staff and pupils.

The office team are a very important and integral part of the school and ensure the smooth day to day running of the school. It is essential that the successful candidate is a team player and has excellent organisational, interpersonal, I.T. and communication skills.

The clerical assistant will take responsibility for ordering of school resources using the council procurement system, keeping the medication paperwork, health care plans and medicines up to date, working alongside the Additional Support Needs team leader to issue invitations and minutes for child planning meetings and organising trips for class teachers. Additionally there will be a variety of office tasks, answering calls, using online payments system and online records management system, operating reception and dealing with pupils and parent and staff requests in a sensitive and appropriate manner.

For further information please visit our website www.junipergreenprimary.co.uk

This post is regulated work with children and/or protected adults under the Protection of Vulnerable Groups (Scotland) Act 2007. The preferred candidate will be required to join the PVG Scheme or undergo a PVG Scheme update check. Where an individual has spent a continuous period of 3 months or more out with the UK in the last 5 years, an Overseas Criminal Record Check will be required. You will be required to provide this check. An unconditional offer of employment and commencement in the post will be subject to the outcome of both these pre-employment checks being deemed satisfactory.

We're committed to creating a workplace culture where all our people feel valued, included and able to be their best at work, and we recognise the benefits that a diverse workforce with different values, beliefs, experience, and backgrounds brings to us as an organisation.

As part of our goal to improve our organisational culture and create a great place to work together for the people of Edinburgh, we want to make sure that we’re bringing the best people into our roles, not just in their skills and experience but also in their approach to work.

To help achieve this, we’re changing the way we interview and assess candidates by moving from a competency-based interview approach to a behavioural and technical (skills for the job) based approach. This new way of interviewing will allow us to assess how you think and how you would bring Our Behaviours of Respect, Integrity and Flexibility into your ways of working.

You can find out more on Our Behaviours web page Our Behaviours – The City of Edinburgh Council

Our salary range typically reflects the initial starting salary and annually increases until it reaches the top of the range.

Follow us on Twitter at @edincounciljobs

Proud member of the Disability Confident employer scheme

Proud member of the Disability Confident employer scheme

Job Description

Children, Education and Justice Services

Clerical Worker
Moffat Early Years Campus

Salary: £24,064 - £26,468 per year
Hours: 36 per week, 52 weeks

We are looking for an enthusiastic Clerical Worker to join us at Moffat Early years campus.

For more information regarding the post please see the attached documentation and for an informal chat, contact: 0131 661 1401

This post is regulated work with children and/or protected adults under the Protection of Vulnerable Groups (Scotland) Act 2007. The preferred candidate will be required to join the PVG Scheme or undergo a PVG Scheme update check. Where an individual has spent a continuous period of 3 months or more out with the UK in the last 5 years, an Overseas Criminal Record Check will be required. You will be required to provide this check. An unconditional offer of employment and commencement in the post will be subject to the outcome of both these pre-employment checks being deemed satisfactory.

As part of our goal to improve our organisational culture and create a great place to work together for the people of Edinburgh, we want to make sure that we’re bringing the best people into our roles, not just in their skills and experience but also in their approach to work.

To help achieve this, we’re changing the way we interview and assess candidates by moving from a competency-based interview approach to a behavioural and technical (skills for the job) based approach. This new way of interviewing will allow us to assess how you think and how you would bring Our Behaviours of Respect, Integrity and Flexibility into your ways of working.

We're committed to creating a workplace culture where all our people feel valued, included and able to be their best at work, and we recognise the benefits that a diverse workforce with different values, beliefs, experience, and backgrounds brings to us as an organisation.

Our salary range typically reflects the initial starting salary and annually increases until it reaches the top of the range.

Follow us on Twitter at @edincounciljobs

Proud member of the Disability Confident employer scheme

Department/Unit:

Work Shift:

ASA – HUC

Job Posting Summary

The Administrative Support Associate’s V/Health Unit Coordinator (HUC) role is to perform customer service, clerical and reception duties that support the work flow of the unit, nursing station and the delivery of patient care. The clerical activities include ensuring accurate preparation, processing and standardization of the patient record, and utilization of clinical information systems. The customer service duties include effective communication with patients, significant others, and members of the health care team. The ASA V/HUC will be able to meet the needs of all units within the Patient Care Service assigned, as needed. 

Job Description

• Assembles/maintains patient records, filing data, and obtaining reports and data necessary for departmental operations. 
• Greet and assist visitors in a courteous manner.
• Answer phones in a courteous manner.
• Records/relays messages accurately.
• Locates key personnel to direct calls and respond to inquiries.
• Makes appointments, booking rooms as necessary.
• Prepares and distributes outgoing reports via email and inter-departmental mail.
• Maintains department reports.
• Operates office machines, such as photocopier, fax machine, and computer.
• Orders materials, supplies, forms and services, and completes records and reports.
• Utilize clinical and patient information systems to support the delivery of patient care.
• Assist in the implementation of specialized projects.

Minimum Qualifications

• High school diploma or equivalent (GED) with post-high school training or related work experience.  
• Certification with the National Association of Health Unit Coordinators (NAHUC) preferred.
• Minimum of one-year healthcare or clerical experience preferred.
• Must be able to operate basic office equipment (fax, photocopier, calculator) and demonstrate basic computer skills.
• Able to communicate effectively on a wide range of issues with internal and/or external customers, initiate follow-up actions. Able to work with others to accomplish a task or goal, be flexible in work practices, procedures, and/or processes, work efficiently with others to find solutions.
• Ability to be honest, to be punctual, and to perform the job in adherence to the highest standards of ethical conduct as defined by the AMC Code of Conduct. Ability to be accurate in such matters as record-keeping, and to use good judgment when performing the functions of the job or when interacting with others. Ability to accept direction, carry out orders, to work cooperatively with others and to avoid the creation of unnecessary conflict.  Ability to adhere to AMC’s policies, procedures and practices, and to utilize AMC’s problem-solving processes for resolving grievances or disagreements.
• Ability to independently organize and prioritize work to complete assignments in a timely manner and meet established guidelines. Ability to multitask and gather data from appropriate resources.

Thank you for your interest in Albany Medical Center!​

Albany Medical is an equal opportunity employer.

This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:

Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Department/Unit:

Work Shift:

Job Description

• Serves as a technology resource for the department’s technology systems
• Functions as a Business Analyst and provides advanced and confidential administrative support, project management and financial analytics requiring broad experience, skill and knowledge of Albany Medical Center
• Collaborates with multiple departments and provides high-level project support and analytical services
• Provides project management, implementation and research/data analytic services; communication; financial reporting and analysis; vendor evaluation; information systems; as it relates to the successful implementation of strategic goals and objectives of the department and the organization.
• Requires strong multi-tasking capabilities
• Requires adherence to strict confidentiality guidelines

Job Requirements

• Associates Degree
• Working knowledge of computer-based applications and strong PC/ keyboard skills.
• Preferred Abilities, Knowledge and Skills
• Prior experience in customer service.
• Knowledge of medical terminology.
• Strong attention to detail and demonstrated ability to use sound judgment in decision making.
• Excellent organizational skills with demonstrated time management skills.
• Ability to handle high workload volume with many variables, demonstrating flexibility and adaptability.
• Excellent customer service skills (written and verbal), demonstrating the ability to work effectively and efficiently with a diverse population.
• Ability to work well independently as well as within a team unit.

Salary Range: $19.78/hr - $31.66/hr

Thank you for your interest in Albany Medical Center!​

Albany Medical is an equal opportunity employer.

This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:

Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Department/Unit:

Work Shift:

Essential Duties and Responsibilities

• Assist with implementation of the Health Equity Project (HEP).  This program provides support to community members and patients in addressing healthcare system and social determinant of health-related needs such as accessing health insurance, finding a primary care provider, addressing food insecurity, or arranging medical transportation.
• Train as a Certified Application Counselor with the NYS of Health and complete annual recertification training.  Utilize this training to assist individuals enrolling in health insurance.
• Provide direct assistance to HEP clients and patients at community and clinical sites in Albany.
• Assist with program evaluation and tracking activities.
• Work as part of an interdisciplinary team with medical students, graduate students, physicians, community organization staff, and AMC faculty.
• Oversee medical student activities and scheduling.
• Other duties as assigned.
   

Qualifications

• Bachelor’s degree in public health, social work, health related field or liberal arts.  Master’s degree in a related field preferred but not required.
• Knowledge of medical terminology.
• Professional experience in public health, social work, case management, or healthcare administration.
• Experience working in diverse and/or underserved communities.
• Knowledge of public health and social factors that impact healthcare.
• Excellent written and oral communication skills.
• Ability to organize work effectively, set priorities, and manage time.
• Experience creating reports and training documents.
• Commitment to social justice and equity in healthcare.
• Proficiency with Microsoft programs including Outlook, Teams, Sharepoint, and Excel.
• Strong attention to detail and demonstrated ability to use sound judgment in decision making.
• Excellent organizational skills with demonstrated time management skills.
• Excellent cultural humility, competency and integrity skills demonstrating the ability to work effectively and efficiently with a diverse population.
• Ability to work well independently as well as within a team unit.

Salary Range: $19.79/hr - $33.10/hr

Thank you for your interest in Albany Medical Center!​

Albany Medical is an equal opportunity employer.

This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:

Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.