Your new company
Hays are working closely alongside a well-established Legal firm who are looking to appoint a Legal Support Assistant on a permanent basis. This is a 12 month contract which does have the possibility to extend.
Your new role
As a Legal Support Assistant your role will involve be to provide a high level of legally related administrative support to the department assisting fee Earners within the department performing tasks as directed which may be of a complex nature. As a Legal Support Assistant your role will involve:

• High attention to detail is required in dealing with clients and on all files.
• Deliver an agreed level of fee earning and performance targets of up to 1 hour per day.
• Track, monitor and time record all time spent on client matters and specifically activities that attract a client fee.
• Ensure that time is recorded and billed appropriately where applicable.
• Liaise with the Legal Support Service team on matters as required relating to file opening, dictation etc.
• Gather the initial client details electronically.
• Liaise as required order to obtain any additional information required in order for the file to be opened.
• First port of call for all department-related enquiries.
• Set up initial appointments on new matters for fee earners.
• Anticipate as well as respond to clients' requirements, dealing with queries within agreed remit.
• Maintain diaries and organise internal and client meetings.
• Prepare post and correspondence as required.
• Filing preparation, maintenance and updating of client files.
• Taking detailed instructions from clients and contacts including new matters (but not providing advice) and generally assisting fee earners to progress matters, including arranging and sitting in on client meetings to take notes.
• Liaising with clients and contacts as required and enhancing fee income by adding value to existing client relationships and by developing profitable relationships with new clients.
• Monitoring movement of documents and files including backlog.
• Responsible for all aspects of the administration, including recording all own time spent on client matters and ensuring that time is billed promptly.
• Payment of invoices and other payments, e.g. to clients or contacts as and when required. E.g. giving quotes and ensuring clients are aware of other services offered by the department and firm.
• Answering telephone calls and dealing with queries within remit.
• Taking details and/or messages where required.
• File administration including forms, prepare bundles and indexing bundles of documents under instruction.
  
  What you'll need to succeed

In order to be considered for this role you will need experience in the following:

• GCSE's Grade 4 or above (or equivalent) including English and Maths.
• 3 A levels or equivalent
• Positive attitude towards learning and development.
• Positive attitude towards learning and development.
• Degree in Law or Business or similar
• CILEX Legal executive course or similar
  
  
  What you need to do now
  
  If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
  If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Legal PA £32,000 + Potential for up to 7% bonus Based in Leatherhead

Want to join a law firm that is an award winner? How about working for a business with amazing benefits inc full family coverage for private healthcare?

If you are a Legal PA and looking for your next role, we want to hear from you. Our client our a highly regarded award-winning law firm, they are looking to add to their support team and introduce a new PA / Secretary. You will have a minimum of 2 years' experience within a legal secretary / legal PA role to be considered.

The prime responsibility for these roles are:

• To work for all fee earners by picking up digital dictation and to support in office from Epsom
• Prepare correspondence and documents to include transcribing digital dictation.
• Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual.
• Prepare mail and enclosures for dispatch.
• Arrange for all copying to be done.
• Make appointments, arrange meetings and to maintain an up-to-date diary for the fee earner(s).
• If appropriate, prepare the conference room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting and to provide refreshments if asked to do so.
• Provide support to other secretaries as required.
• Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm's standards for client care

Suitable candidates should be able to demonstrate the following:

• 2 years previous experience of working within a Legal Secretary / PA Role
• Advanced IT skills and good copy and audio typing
• High accuracy levels
• Communicates professionally with clients both on the phone and personally
• Demonstrates a pro-active approach to work and clients
• Demonstrates a positive attitude.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period; therefore, we encourage you to apply early to avoid disappointment.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

** Legal PA **

RESIDENTIAL PROPERTY

IMMEDIATE START

• Upto £32k based on exp
• Immediate start and Interviews
• Based in Guildford, Surrey

A leading Professional Services firm based in Guildford is currently recruiting for an experienced Legal PA with experience in Residential Property. The purpose of this role is to provide direct support to the fee earners.

Key duties:

• Handle and manage transaction compeltions, with assistance from fee earners
• Prepare completion statements and address any outstanding financial queries post-completion.
• Handle all post-completion tasks, including timely filing, submission and lodging of documents with Companies House, HM Land Registry and/or other third parties, as appropriate
• Communicate with clients, third party solicitors and other relevant parties to provide updates on progress of matters, address any questions or concerns they may have and in respect of all necessary post-completion actions.
• Ensure all post-completion activities comply with relevant regulations and legal standards, including Anti-Money Laundering (AML) requirements and data protection laws.
• Prepare correspondence and documents to include transcribing digital dictation.
• Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual.
• Arrange for all copying to be done, in person if an office assistant is not available to undertake the task.
• Make appointments, arrange meetings and to maintain an up to date diary for his/her principal(s).
• Provide support to other secretaries as required, including guidance to junior and temporary secretaries when required to do so.
• Progess client matters without fee earner supervision and in the absence of a fee earner.
• Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm's standards for client care.

Requirements

• Previous Legal Secretarial experience
• Experience in Post Completions
• Prior experience with Companies House and Land Registry applications/Portal processes
• Advanced IT skills
• Excellent (speed) typing skills

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

About The Role
Introduction and overall purpose of the role

As a representative of OCS Security you will ensure that an exceptional end to end service is provided as per the contract requirements. You will ensure that all assigned tasks are completed in a professional and timely manner and all relevant legislation is adhered to.

Health & Safety Purpose: To take a direct interest in the health and safety of yourself and others who may be affected by your work activities.

You will be working Monday to Friday between 07:00 to 19:00, 60 hours per week.

Main Duties & Responsibilities of the Role

• To provide exceptional first line manned guarding to the assigned contract.
• All assigned duties are achieved in a timely manner.
• Compliance with all identified legislation, i.e. H&S, SIA Licensing & Risk Assessments.
• To protect the security and safety of the identified buildings and personnel through as per the contract Assignment Instructions.
• All duties carried out in an honest, ethical and professional manner.
• To carry out any reasonable request as identified by your Line Manager

Educational Level

• A good general level of education.
  
  Professional Qualifications
  
  
  • SIA License (Manned Guarding).
  
  
  Experience
  
  
  • Previous experience of working within a customer focused environment.
  • Ideally has experience of working within the Security Industry.
  
  
  Personal Characteristics/Attributes for the role
  
• Excellent communication skills both written & verbal.
• Ability to interact with all levels within an organisation.
• Ability to work on own initiative.
• A professional demeanour.
• An ability to demonstrate sound judgement and integrity.
• An ability to work proactively with others.
• A good level of computer literacy.

Personal Characteristics/Attributes for the Health & Safety aspects of the role

• Ability to follow policy and procedures
• Willingness to bring concerns to corporate attention via prescribed channels

About The Company
OCS UK & Ireland, part of the OCS Group, is a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates.

Role: Prison Security Escort

Location: HMP Coldingley

Standard Rate: £12.22 per hour + 33 days holiday pay

Overtime rate: £16.25ph (overtime after 37.5 hours)

Duration: Temporary role, with the opportunity to be long term

Typical hours: Monday to Friday 08:00 - 17:00

As a Prison Security Escort, you will work alongside the prison service, assisting our client who is responsible for the maintenance of the buildings. You will be a part of security team where you will escort and oversee contractors such as carpenters, plumbers and electricians, whilst they complete their maintenance work.

Duties of a Prison Security Escort Include (but not limited to)

• Checking the identification of the contractors
• Checking contractors have been briefed on security measures
• Booking in and out of the contractors
• Creating a tool list
• Escorting contractors through the prison to their place of work
• Overseeing contractors whilst they are working (Please note you will have to stay with the contractors at all times)
• Checking contractor tools are all accounted for prior to leaving work area
• Using the radio to request permission to move contractors within the prison

About You:

• You will have good communication skills
• Have excellent attention to detail
• Be safety conscious
• Have been living in the UK for the past 3+ years
• Be able to pass security vetting (includes providing references, passing security police checks & providing photo identification)

Why should you apply?

• 33 days holiday per year
• No experience required
• Full training provided
• Access to internal roles within a government facility, often with the potential to apply to permanent positions

Due to the nature of the environment, you will be asked to complete the standard Security Vetting for the establishments.

If you are interested in this Prison Security Escort position based at Shaftesbury Rd, Bisley, Woking GU24 9EX please apply and we will be in touch.

SkyBlue is an equal opportunity employer.

Your new company
A hugely successful insurance business that has grown exponentially over the last couple of years. Based out of their head office in Egham, we are looking for a talented Legal Cashier to join the team.

Your new role
You will be working as part of a specialist team that sits within a wider finance function and take ownership of a number of key responsibilities.
These will include daily bank reconciliations, identifying and allocating client receipts, accounts payable, processing supplier invoices onto Sage, supplier statement reconciliations, processing employee expenses, billing of disbursements and fees.

What you'll need to succeed
You will have experience of working within a finance function, ideally as a Legal Cashier with some knowledge of SARs.
Must have experience working within a legal practice, solictor firm, or law firm.

What you'll get in return
£32,000 - £38,000
Hybrid working
The company offers a flexible start / finish time (subject to core hours).
Free parking on site

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

About us...

Connected to Gatwick South terminal, Hilton London Gatwick has 821 bedrooms and an exciting selection of restaurants and bars, including a Japanese Steakhouse. The hotel has a fitness center and 23 meeting rooms that can host large conferences.

A bit about what you will do...

Our Cluster Safety & Security Manager will perform hotel security duties and follow procedures to ensure the safety and security of guests, employees and the property. You will oversee this department for all our hotels in the Gatwick area.

• Safeguard and maintain the security of the hotel premises, car parks, its’ guests, staff and visitors along with all property contained within.
• Manage the day to day running of the security department and support all other hotel departments.
• To remain flexible to cover security department rota changes including holidays, i.e. slotting in to the night shift etc.
• Train all members of the team in the correct systems of work, policies and procedures. To manage and monitor all work carried out.
• Within the constraints of the law and company policy, to stop, search, and detain those committing offences against the company within the complex.
• Sign police charge sheets on behalf of the company and attend court as prosecutor on behalf of the company.

More about you...

• Passionate about guest experience, with real passion for hospitality
• You will be obsessed about standards, and ensuring the safety of guests and employees
• Previous experience as a Safety & Security Manager in a hotel would be beneficial but not essential
• You are a leader who strives to develop and motivate the reception team
• SIA Licensed, First Aid At work training, and NEBOSH accreditation are highly desirable.

What’s in it for you…

Competitive salary

Holiday – 28 days holiday, enhanced after 5 years of service.

But there’s more...

• Free meals on duty.
• Discounted employee friends & family rates at Arora Hotels.
• Food and beverage discounts.
• Christmas gifts and employee parties.
• Introduce a friend scheme.
• Cycle 2 work scheme.
• UK attraction discounts @ Merlin Entertainments.
• Taste card.
• Life assurance scheme.
• Wage stream.
• Employee assistance programme.
• Arora star employee recognition.
• Long service recognition award.

Grow with us...

We are growing rapidly and with growth comes advancement opportunities. Being part of the Arora group there are exciting opportunities for career progression and development across our properties and brands.

Your new company
A hugely successful insurance business that has grown exponentially over the last couple of years. Based out of their head office in Egham, we are looking for a talented Legal Cashier to join the team.
Your new role
You will be working as part of a specialist team that sits within a wider finance function and take ownership of a number of key responsibilities. These will include daily bank reconciliations, identifying and allocating client receipts, accounts payable, processing supplier invoices onto Sage, supplier statement reconciliations, processing employee expenses, billing of disbursements and fees.
What you'll need to succeed
You will have experience of working within a finance function, ideally as a Legal Cashier with some knowledge of SARs. If you have experience of working within a legal practice, this would be ideal.
What you'll get in return
Initially, during your probation period you will be 100% office based, however, after this you will have the option to work on a hybrid basis. The company offers a flexible start / finish time (subject to core hours), free parking on site, free fruit and additional benefits.
What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Job Title:
PA/Legal Secretary

Overall Purpose of the Job:
The primary role of the PA/Legal Secretary is to provide direct support to the Head of Department, enabling optimal efficiency. This role requires a high degree of self-management and initiative, encompassing the responsibilities detailed below.

Department:
Private Client
Key Tasks, Duties, and Quality Standards:
* Prepare correspondence and documents, including transcribing digital dictation.
* Administer filing, including daily filing and the opening, closing, storage, and retrieval of client files as per office manual procedures.
* Prepare mail and enclosures for dispatch.
* Arrange copying tasks, either personally or via an office assistant.
* Schedule appointments, arrange meetings, and maintain an up-to-date diary for the principal.
* Prepare and tidy conference rooms for meetings, providing refreshments if required.
* Provide support to other secretaries as needed.
* Offer guidance to junior and temporary secretaries.
* Progress client matters without fee earner supervision in their absence.
* Attend to clients both in person and on the telephone, providing professional and friendly support consistent with the firm's client care standards.
* Undertake specific training as required and maintain responsibility for self-development.
* Ensure confidentiality of all firm and client documentation and information.
* Undertake online form-filling requirements.
* Operate the Firm's Case Management System.
* Consider and implement efficiency improvements within the department.
* Perform other duties as required by the firm.
Additional and/or Different Duties:
This job description is not exhaustive. The firm reserves the right to vary the duties and responsibilities of the post holder at any time according to the business needs.

Person Specification:
Essential Personal Qualities, Skills, Knowledge, and Abilities (Competencies):
* Substantial previous legal secretarial experience at the PA level, including at least 2 years in the specialist area.
* Advanced IT skills in relevant packages and excellent typing speed.
* Ability to keep up with the fee earner's work production and understanding of their working preferences (for internal promotions).
* High accuracy levels.
* Proactive approach to work with a positive attitude.
* Excellent client service skills, with the ability to interact well with both internal and external clients.
* Ability and willingness to:
o Work to deadlines.
o Cope under pressure.
o Prioritize workloads effectively.
o Work as part of a team.
* Clear commitment to the firm and a genuine interest in legal work.
* High level of courtesy and respect when dealing with all colleagues, including central management, IT, HR, and marketing, as well as clients/contacts.
* Willingness to take on other tasks as required by fee earners.
Desirable Skills, Knowledge, and Abilities (Competencies):
* Prior knowledge of Evolution or other case management systems.
* Knowledge of law/legal practice.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

Job Title:
PA/Legal Secretary

Overall Purpose of the Job:
The primary role of the PA/Legal Secretary is to provide direct support to the Head of Department, enabling optimal efficiency. This role requires a high degree of self-management and initiative, encompassing the responsibilities detailed below.

Department:
Private Client
Key Tasks, Duties, and Quality Standards:
* Prepare correspondence and documents, including transcribing digital dictation.
* Administer filing, including daily filing and the opening, closing, storage, and retrieval of client files as per office manual procedures.
* Prepare mail and enclosures for dispatch.
* Arrange copying tasks, either personally or via an office assistant.
* Schedule appointments, arrange meetings, and maintain an up-to-date diary for the principal.
* Prepare and tidy conference rooms for meetings, providing refreshments if required.
* Provide support to other secretaries as needed.
* Offer guidance to junior and temporary secretaries.
* Progress client matters without fee earner supervision in their absence.
* Attend to clients both in person and on the telephone, providing professional and friendly support consistent with the firm's client care standards.
* Undertake specific training as required and maintain responsibility for self-development.
* Ensure confidentiality of all firm and client documentation and information.
* Undertake online form-filling requirements.
* Operate the Firm's Case Management System.
* Consider and implement efficiency improvements within the department.
* Perform other duties as required by the firm.
Additional and/or Different Duties:
This job description is not exhaustive. The firm reserves the right to vary the duties and responsibilities of the post holder at any time according to the business needs.

Person Specification:
Essential Personal Qualities, Skills, Knowledge, and Abilities (Competencies):
* Substantial previous legal secretarial experience at the PA level, including at least 2 years in the specialist area.
* Advanced IT skills in relevant packages and excellent typing speed.
* Ability to keep up with the fee earner's work production and understanding of their working preferences (for internal promotions).
* High accuracy levels.
* Proactive approach to work with a positive attitude.
* Excellent client service skills, with the ability to interact well with both internal and external clients.
* Ability and willingness to:
o Work to deadlines.
o Cope under pressure.
o Prioritize workloads effectively.
o Work as part of a team.
* Clear commitment to the firm and a genuine interest in legal work.
* High level of courtesy and respect when dealing with all colleagues, including central management, IT, HR, and marketing, as well as clients/contacts.
* Willingness to take on other tasks as required by fee earners.
Desirable Skills, Knowledge, and Abilities (Competencies):
* Prior knowledge of Evolution or other case management systems.
* Knowledge of law/legal practice.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

The Hilton London Gatwick is part of the Arora Group. Our company is focused on our people, promoting diversity and friendly work environment. With more than 70 languages spoken, we created a culture of excellence for all our employees.

Cluster Security Health and Safety Manager

We treat our people like family and our guest like royalty!

We are looking for a Cluster Safety & Security Manager who will represent our brand by delivering and exceeding our guest expectations.

Our Safety & Security Manager will perform hotel security duties and follow procedures to ensure the safety and security of guests, employees and the property.

What we are looking for:

• You will be passionate about guest experience, with real passion for hospitality
• You will be obsessed about standards, and ensuring the safety of guests and employees
• Previous experience as a Safety & Security Manager in a hotel would be beneficial but not essential
• You are a leader who strives to develop and motivate the reception team
• SIA Licensed, First Aid At work training, and NEBOSH accreditation are highly desirable.

Duties & Responsibilties:

• To safeguard and maintain the security of the hotel premises, car parks, its’ guests, staff and visitors along with all property contained within.
• To manage the day to day running of the security department and support all other hotel departments.
• To remain flexible to cover security department rota changes including holidays, i.e. slotting in to the night shift etc.
• To train all members of the team in the correct systems of work, policies and procedures. To manage and monitor all work carried out.
• Within the constraints of the law and company policy, to stop, search, and detain those committing offences against the company within the complex.
• To sign police charge sheets on behalf of the company and attend court as prosecutor on behalf of the company.

What do we offer:

Our Safety & Security Manager receive some excellent Company benefits:

• A competitive salary + Bonus
• 28 days paid holiday with an extra 5 days, following 5 years’ service
• Discounted hotel room rates across our hotels, for you and friends and family
• Fantastic Training and Development opportunities
• Uniform and Complimentary Dry Cleaning
• Free Meals on shift
• Pension cover
• Unrivalled Career Progression prospects

Apply now to be our new Cluster Safety & Security Manager!