Job Description
Account and Admin Executive
Roles and Responsibilities:
· Will be responsible for receiving purchase order and sales order
· Will also issue invoice, after stocks are confirmed and picked
· Will also prepare Sales orders and Invoice for SIS, Ecom and direct Sales and etc
· Should be responsible for order creation and coordination
· Should be responsible for generating monthly reports
· Must liaise with 3PL warehouse and communicate on delivery arrangement to ensure timely processing
· Should also verify damaged, return stocks in 3PL, upon request
· Coordinate/manage 3PL to keep the fulfilment fluently.
· Should be responsible for negotiating with logistics supplier for the purpose of optimizing cost efficiency
· Checking and vs. Retail daily Sales and Ecom/SIS monthly statement, posting all collections to the accounting Navision system.
· Issue/post SIS & Ecom invoice in contrast to department store statements.
· Assist in key in sales to POS system (Cegid) when needed.
· Monitoring daily retail sales report against collection in terms of credit card settlement, cash, and voucher.
· Assist to prepare various retail/Ecom daily/weekly/monthly sales & analysis reports.
· Checking Retail team/ Part timer attendance report
· Inventory Report & Control, compiles and maintains records of quantity, type, and value of stock IN & OUT, consolidate monthly Retail Stock stake report
· Assist in retail stores’ daily operations, include monitoring of inventory level, stock deliveries.
· Offer daily clerical and administrative support, such as maintaining office cleanliness, stationery replenishment, and coordinate with building management in term of lighting/air-con maintenance.
· Support and coordinate in cross-departmental collaboration.
· Maintain a safe, clean, and tidy office environment.
· Perform any other ad-hoc duties as and when assigned by superior.
Work Experience
· At least 2-3 years of demonstrated experience in the Retail field and handling 3PL
· Experience in NAVISION and Cegid POS system is a plus.
Requirements
· Minimum Diploma qualifications
· Proficient in MS Office
· Advanced skills in Excel will be advantageous.
· Meticulous and attention to details
· Proactive, analytical, resourceful and self-driven with a positive mind-set
· Good communication skills and able to work independently
· Committed and willing to learn with good working attitude
· Able to work independently as well as in a team
· Preferably to start work immediately or within short notice