Title: Finance Assistant (Debtors)
Job Purpose
In line with Alternative Futures Group mission, vision and values the job holder will provide effective support to the Financial Accountant. The primary responsibility will be for the smooth running of the sales ledger ensuring all customer/commissioner invoices are processed and settled in a timely manner.
Principal Accountabilities
-Setting up and maintaining sales ledger accounts on to the Finance System
-Efficient and effective processing of customer/commissioner invoices, ensuring the amounts invoiced are correct and maximise the income to AFG.
-Ensuring accurate invoicing and facilitating prompt query resolution.
-Debtor account reconciliations – ensure the balance sheet control accounts are up to date at all times for each customer/commissioner, cash receipts are posted promptly, and all outstanding debts are pursued in accordance with AFG policies and procedures
-Raising sales invoices and credit notes in a timely manner and in line with agreed billing schedules.
-Collecting cash through the production of reminders, statements and through regular contact with customers via telephone, e-mail and letter.
-Ensuring financial and business controls are adhered to.
-Assisting with processing and accurate allocation of receipts.
-Issuing copy invoices/statements when required.
-Assisting with reconciliation of unallocated cash.
-Raising manual invoices and credits.
-Producing debtor reports; provide information to assist with company cash flow forecasts and ensure that processes and procedures are maintained in line with corporate requirements.
-Posting journals to the nominal ledger and correction of mis-postings.
-Compiling and submitting statistical information required by the Government or any other Statutory Body.
-Producing monthly and ad-hoc management information.
-Adhering to the year-end timetable and liaison with the auditors and other business colleagues to assist in the production of statutory accounts.
-Producing working papers to audit standard for the year end external audit.
-Provide cover within the Financial Accounting Team.
-Undertake one-off projects as and when required.
-Any other duties commensurate with this role.
Person Specification - Essential Requirements
Knowledge, Skills and Abilities
-Keenness to learn, absorbs as much relevant knowledge and experience as possible and adapts to change quickly and co-operatively.
-A valued member of the team who provides support to others and contributes to creating an open culture and productive working environment.
-Demonstrates a genuine desire to provide a high-quality service.
-Is able to communicate effectively with customers and colleagues at all levels.
-Able to work confidently with both numerical and other data. Able to input and process data quickly and accurately.
-Ability to interpret and manipulate large amounts of financial data using excel spreadsheets.
-Keenness to make improvements, offering suggestions and taking action to implement changes.
Experience
-Proven experience within a Sales Ledger environment.
-Demonstrate experience of working accurately under pressure within strict deadlines.
-3 years in a financial administration environment.
-Knowledge of Windows based applications.
-Knowledge of SUN systems
Qualifications
-Basic education, literacy and numeracy skills.
-Maths GCSE.
This role is Band I as per our structure.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to
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