Total 6,029 Senior Executive assistant manager job vacancies in The United States of America

UNLOCK YOUR BEST WORK LIFE + make a difference for every patient We have an excellent new opportunity for a Senior Healthcare Assistant / Assistant Practitioner to be based at our Urgent Treatment Centre (UTC), Southampton. Our Urgent Treatment Centre is a busy, exciting environment. We see up to 180 patients per day with acute health concerns, both injuries and illness, adults and children. Our multidisciplinary team of GPs, Paramedics, Nurses and support staff work together in a fast-paced yet supportive environment to provide focused individual patient centred care. Are you looking for the next step in your Healthcare career? Eager for a new challenge? Are you ready to transfer your skills to a Senior Healthcare Assistant position working in an Urgent Treatment Centre? Would you like the chance to play your part further developing a committed and focused patient centred team Healthcare Assistant Team whilst also developing your own skills and opportunities? The Senior Healthcare Assistant / Assistant Practitioner will be providing direct hands-on support and advice in all matters relating to a range of presenting conditions at the UTC, whilst providing effective and supportive leadership skills to the HCA team. This is a full-time permanent position, working 4 shifts per week on a rostered basis 3 days = 10-hour shifts 1 day = 7.5-hour shift The UTC is open Monday to Sunday, from 07:30 to 22:00 Pay enhancements for working antisocial hours!

If selected for this position, you will join a well-respected team that is responsible for providing administrative and analytical support to senior management for the United States Attorney's Office (USAO), District of West Virginia. Typical work assignments will include:

• Reviewing and analyzing a wide range of incoming/outgoing executive level correspondence and making determinations as to its appropriate disposition according to District, DOJ and EOUSA procedures and guidelines.
• Dealing with staff and outside agencies' personnel as well as with higher Executive office staff in programming the U.S. Attorney's long-range calendar to drive others to early planning.
• Handling of telephone calls, messages, and daily details of the First Assistant U.S. Attorney's and other senior management's travel and office itineraries, to include requests for transportation, accommodations, office calls, and briefings while on travel.
• Developing comprehensive plans and strategies for the internal and external integration of day-to-day and long-range projects, actions, and activities requiring involvement of the First Assistant United States Attorney.
• Coordinating and communicating with high level Department of Justice (DOJ) and Executive Office for United States Attorneys (EOUSA) personnel on high priority correspondence issues and policies and respond to inquiries of a sensitive or controversial nature.

Starting at $61,999 Per Year (GS 9)

About The Company
Compare the Market yes, the one with the meerkats is a high-growth FinTech company on a transformational journey. We are focused on designing, building, and delivering the very best home loan, energy, insurance, and health comparison experience in Australia. Okay, in the world!
We are all about Customer first, teamwork, making a difference, and treating the business as our own without compromise. These values are critical to delivering on our purpose: to make a difference in the lives of Australians by simplifying the process of making sound financial decisions.
About The Role:
Are you ready to elevate your career to the next level? Compare the Market is looking for an organised and proactive Executive Assistant to join our dynamic team. In this role, you'll be instrumental in supporting our senior leadership team, ensuring smooth operations and effective communication across the organisation. Reporting to ... Click here to view more detail / apply for Executive Assistant

Full time, continuing role for experienced Executive Assistant to join the University of Sydney
Base salary from $108,557 plus 17% Superannuation

About the opportunity
The Executive Assistant provides the full suite of professional executive support services to the Chief University Infrastructure Officer (CUIO) and Director, Engagement, in a timely and effective manner, ensuring their specific needs and day to day requirements are managed in a highly efficient and effective manner. As the first point of contact representing the CUIO and Director, Engagement, the role is required to exercise a great deal of tact and understanding, ensure confidentiality while maintaining a client focused approach to ensure that matters are managed effectively. This position requires excellent organisational skills, consummate knowledge and experience of senior executive support, business acumen and client service skills, thereby ensuring that the office of the CUIO is managed in a highly professional manner, ... Click here to view more detail / apply for Executive Assistant

About the role

This is an exciting opportunity to join VINCAR as an Executive Assistant. In this role, you will provide high-level administrative and executive support to our senior leadership team. Your ability to anticipate needs, prioritise tasks, and manage complex schedules will be essential to the success of this position.

What you’ll be doing

• Provide executive-level administrative support, including calendar management, travel coordination, and meeting preparation.
• Manage and prioritise incoming correspondence and communications on behalf of executives.
• Assist with preparation of presentations, reports, and other business documents
• Liaise with internal and external stakeholders to ensure seamless coordination and execution of tasks.
• Maintain confidentiality and exercise discretion when handling sensitive information.
• Support the overall operations of the business and perform other ad-hoc duties as required.

What we’re looking for

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Experience with project management tools is a plus.
• Exceptional organizational skills and ability to prioritize tasks e ectively in a fast paced environment.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Proactive and resourceful in identifying and resolving problems.
• Meticulous attention to detail and accuracy.

About this Opportunity



Continuing, Full Time
School of Access Education
CQUniversity Bundaberg
Total Remuneration $92,833 to $104,427 pa (including salary of $78,446 to $88,243 plus 17% superannuation and leave loading)

Join an organisation with an unbreakable belief that quality education, training and research should be available to everyone regardless of background, location or life circumstances.




Working at CQUniversity


The School of Access Education hosts CQUniversitys Enabling Course, Skills for Tertiary Education Preparatory Studies (STEPS), the Vocational Education and Training Foundational Skills Courses and the Academic Learning Centre that supports undergraduate, postgraduate and VET students with the academic learning skills required throughout their studies.
We are seeking a highly organised and proactive Executive Assistant to provide professional executive support to the Associate Dean, coordinate administrative operations, and serve



... Click here to view more detail / apply for Executive Assistant

Job Title
Executive Assistant

Location
Singapore

Our client is seeking a highly organized and intelligent Executive Assistant to provide top-tier support to senior leadership. The successful candidate will be responsible for handling various administrative tasks, including email management, PowerPoint presentations, and travel arrangements, while maintaining confidentiality and integrity. This role demands a proactive individual who excels in multitasking, follow-ups, and coordinating both internal and external gatherings.

Responsibilities:

• Manage and organize emails, ensuring timely responses and proper follow-ups.
• Prepare professional and engaging PowerPoint presentations for meetings and events.
• Coordinate air travel arrangements, including booking flights, hotels, and transportation.
• Plan and organize gatherings, both internal and external, ensuring smooth execution.
• Keep track of name cards and maintain a well-organized contact database.
• Handle follow-ups on various tasks and ensure deadlines are met.
• Maintain confidentiality in all communications and operations, ensuring sensitive information is securely handled.
• Support senior leadership with day-to-day administrative tasks as needed.

Requirements:

• Strong proficiency in managing emails and creating PowerPoint presentations.
• Experience in coordinating air travel and organizing events or meetings.
• Ability to handle multiple tasks and prioritize effectively.
• High level of integrity and ability to keep sensitive information confidential.
• Excellent communication and follow-up skills.
• Organized, detail-oriented, and able to manage name cards and contact information effectively.
• A proactive approach to problem-solving with strong decision-making abilities.
• Previous experience in a similar role is preferred.

Interested candidates are invited to send in your Resume in MS Word Format stating your past work experience, reasons for each leave, past and expected remuneration.

We regret to inform that only shortlisted candidates will be notified.

By submitting an application to us, you will be deemed to have agreed for us to collect, use, and disclose your personal data which you have submitted to your prospective employers, for the purpose of job search, and/or other services which you have consented us to perform on your behalf.

Cultivar Asia Pte Ltd

EA License: 19C9782 (Cultivar Asia Pte Ltd)

EA Personnel: R1326341 (Ng Zhenyu)

Email: zac@cultivar.asia

Job Summary:

· Salary package: Basic $4000 - $5000 + VB

· Working hours: Monday to Friday 9am - 6pm

· Working location : Penjuru

Job Description:

• Manage the MD’s calendar, scheduling appointments, meetings, and travel arrangements.
• Monitor and prioritise emails, drafting responses or redirecting as necessary.
• Advised of time-sensitive and priority issues, ensuring appropriate follow-up with action on matters which fall within the MD and Senior Executive Assistant’s responsibility.
• Organise and maintain electronic and physical filing systems, ensuring that documents are easily accessible and up-to-date.
• Prepare and proofread correspondence, reports, and presentations as needed.
• Coordinate with cross-functional teams to gather information, compile data, and facilitate project progress.
• Manage a variety of information, use appropriate office communication tools to prepare and maintain the information accurately either on paper or electronic files.
• Prepare agendas, materials, and presentations for meetings, ensuring that all relevant documents are distributed in a timely manner.
• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries. Follow up on action items.
• Serve as the primary point of contact for internal and external stakeholders, screening calls and inquiries, and providing information or redirecting as appropriate.

Job Requirements:

• Diploma in Business Administration, Office Management, or related field.
• Proven experience as an Executive Assistant or similar role, supporting senior executives or managers.

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret to inform you that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.

Elitez Pte Ltd | EA Licence: 16C8004| Tiong Hong Wee | Registration No: R23115259

An exciting opportunity has opened for a motivated and organised Executive Assistant to join a thriving, family-owned business based in Quedgeley, near Junction 12 of the M5. This role will support the Founder in daily operations and play an essential part in the smooth running of the team.

This position is ideal for someone with some administrative experience who is ready to step up to an Executive Assistant role, bringing confidence, organisational skills, and a positive attitude. If you’re a born organiser with a talent for keeping things on track, this could be the perfect role for you!

Salary: £20,000 to £28,000 per annum (depending on experience)
Location: Quedgeley, with on-site parking
Days: Monday to Friday (Office based)

Key Responsibilities:

- Provide general administrative support to the Founder, assisting with daily tasks and business operations.
- Manage the Founder’s calendar, including scheduling appointments and organising meetings.
- Arrange travel and accommodation bookings, including coordinating travel itineraries.
- Attend networking events and meetings with the Founder to support relationship building.
- Answer phone calls and handle correspondence professionally, redirecting as necessary.
- Maintain and update records, perform data entry, and prepare basic reports.
- Organise internal meetings, manage logistics, and arrange refreshments when needed.
- Coordinate staff social events and assist with event planning for the company.
- Assist with document preparation and minor financial administration tasks, including spreadsheet updates.

Requirements:

- Some experience in an administrative or assistant role (ideally 1 year or more).
- Competent with Microsoft Office (Word, Excel, and PowerPoint).
- Organisational skills with attention to detail and a proactive approach.
- Good communication skills, both written and verbal.
- Ability to manage multiple tasks, prioritise effectively, and meet deadlines.

Work Permissions: You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time.

If you’re interested in joining a dynamic team in a growing business, please send us your CV today.

In addition to the above, you will: Work across the organisation as an administrative team member to ensure provision of a smooth and efficient service and liaise with colleagues at a senior level within the ICB and other statutory and external organisations Provide cross-cover (when required) to assist the administrative team to carry out its critical functions. Maintain and continually develop office systems and procedures to ensure the efficient and effective running of the organisation. Contribute to the development of policies and protocols for the organisation. Maintain and develop comprehensive filing systems, both paper and electronic, ensuring efficient and effective retrieval of documents and that systems are catalogued and accessible. Undertake surveys, audits or discreet pieces of research as appropriate to own role. Follow all applicable Standard Operating Procedures (SOPs) and take responsibility for maintaining personal training in the use of SOPs as part of the annual training and development plan. Ensure confidentiality and discretion is maintained in all communications and that documents and other sensitive information are secure at all times. Communicate and liaise with Non-Executive Members, Operational and Executive Leadership Teams and external organisations. Deal effectively with telephone and email enquiries, recording and prioritising messages, taking necessary action and ensuring good communication, displaying tact, confidentiality and initiative. To independently deal with routine business matters ensuring that issues of concern are brought to the attention of the Executive team. To communicate professionally and sensitively with people of differing backgrounds at all levels. To develop and maintain good working relationships with the Executive Team. Communicate and liaise with other members of the team both internally and externally. It is essential that everyone is treated with tact, discretion and courtesy. Efficiently liaise with other agencies, services and stakeholders to provide a high quality service. Deal with any matters requiring urgent action to the attention of a Chief Officer, taking follow up action as required, sifting of incoming mail. Preparation of letters, memos, other documents and presentation materials from hand- written drafts. Photocopying, scanning and filing as required. Manage the electronic diary system on a regular basis throughout the day and ensure that the Chief Officer(s) is advised promptly of any amendments to their schedules. Utilise the Internet to research information and collate for specific purposes To organise workshops, conferences and multi-disciplinary meetings as required Prepare Powerpoint presentations under the guidance of the Chair and Executive team Undertake any other task which may be reasonably expected of the post holder Attend all Team meetings, Management Team meetings and training and development days/ sessions throughout the year.

Knightsbridge House International School is one of the fastest-growing schools in Singapore. We believe education should be a right and not a privilege. Everything we do is centered around providing world-class educational experiences and outcomes for our students that are truly affordable and accessible. We provide an environment where staff are empowered and are able to progress within our organisation. We welcome self-motivated quirky individuals who have a true passion for education and believe that education changes the world!

Job description

We are seeking an individual to support our Executive Director in his efforts to put in place sound systems and processes to provide a high standard of educational services..

To assist and support the Executive Director to consistently maintain a high quality in the overall provision of education services by the school including, but not limited to the following areas:

Academic processes

Corporate administration

Quality management

Protection and welfare of students

To assist and support the Executive Director in the documentation and records of the school’s policies and operations including taking minutes of meetings, filing of records, data, information and knowledge management.

To work with the Headteacher to keep records of academic processes and outcomes.

To provide secretarial support to the school’s Academic Board and Examination Board.

To support the Executive Director in the quality assurance of the school, including the achievement and maintenance of the school’s ERF Registration and EduTrust certification.

Any other duties as required by the Executive Director.

Requirements:

Bachelor's degree in any discipline.

Excellent writing and communication skills.

Proficient in google software and tools.

Good interpersonal skills and able to work in a team.

Prior working experience in a school setting and knowledge of EduTrust or other school quality assurance standards will be an advantage.

About the Company
We are seeking an Executive Assistant (EA) to provide high-level administrative and executive support to the Vice President of a leading research institution renowned for its commitment to excellence in education and community engagement.
The Vice President and their Leadership team develop and implement strategies, policies and procedures to support the organisation to meet its operational needs and strategic goals.
About the Role
Reporting to the Vice President of the organisation, you would be responsible for ensuring the successful operation of the Vice President's diary and travel, providing high-level executive support.
You will develop and maintain relationships across the organisation and with external stakeholders in order to provide this support, exercising discretion, sound judgement and diplomacy in managing these relationships.

Diary management, email management, coordinating incoming and outgoing correspondence, and proactively resolving conflicting demands and commitments.
Oversight of booking
... Click here to view more detail / apply for Executive Assistant

Executive Assistant / Chief of Staff
Are you a highly organised and motivated individual looking for an exciting opportunity in the heart of London? We are seeking an Executive Assistant / Chief of Staff to join a dynamic private hedge fund.

Company Overview
This opportunity is with a London-based investment boutique advising a global long/short equity strategy for professional investors. The goal is to generate attractive returns over the long run by excelling during market downturns and maintaining strong performance during rallies. The firm invests in opportunities with 'asymmetric risk-reward' and has received industry recognition for its performance.

Job Overview
As the Executive Assistant / Chief of Staff, you will play a crucial role in supporting the leadership team and ensuring the smooth operation of the firm. This position offers a salary bracket of £30,000 - £50,000, depending on experience.

Here's what you'll be doing:

- Recruiting and onboarding new employees
- Managing executive diaries and scheduling meetings
- Monitoring performance and providing administrative support
- Handling confidential information with discretion
- Coordinating and organizing events and travel arrangements
- Supporting HR functions and fostering a positive work environment
- Assisting with special projects and strategic initiatives

Here are the skills you'll need:

- Passion for HR and long-term ambitions to develop in financial services
- Prior experience in HR is preferred
- Excellent English writing skills
- Strong organisational and multitasking abilities
- Proficiency in Microsoft Office, particularly Excel
- Ability to work independently and as part of a team
- Excellent communication and interpersonal skills

Work Permissions:
You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time.

Here are the benefits of this job:

- Opportunity to work in a prestigious financial firm
- Career development and growth in the financial services sector
- Dynamic and supportive work environment
- Access to industry events and networking opportunities
- Comprehensive benefits package including health and pension plans

Pursuing a Career in This Sector
A career as an Executive Assistant in a private hedge fund like this offers unique advantages. You'll be at the heart of financial operations, gaining valuable insights and experience in the investment sector. This role provides a platform for career progression, opening doors to various opportunities within the financial services industry.

Executive Assistant / PA

Romsey - £34,000/£36,000 (DOE)

Are you ready to take on a pivotal role supporting the CEO of a thriving business in Romsey? We're seeking a proactive, dynamic Executive Assistant to bring efficiency, creativity, and energy to a fast-paced, ever-evolving environment. This isn't just a job - it's a chance to stay one step ahead, manage priorities seamlessly, and be the essential backbone of a company that is moving forward quickly.

About the Role: Get ready for variety, challenge, and reward! As the CEO's go-to person, you'll juggle an array of responsibilities, always ensuring everything runs smoothly:

• Master the Calendar - Own the CEO's schedule, coordinating meetings, appointments, and travel with precision.
• Seamless Meeting Setup - Handle logistics from start to finish, whether it's finding the perfect venue, arranging catering, agendas and equipment or whatever is required
• Optimise Every Minute - Consistently look for ways to improve time management and streamline bookings, appointments and meetings
• Travel Arrangements - Organise travel like a pro, from flights and hotels to visas and currency, always getting the best deals and most efficient journeys from starting point to the destination points
• Weekly Strategy Sessions - Conduct weekly calendar and meeting reviews to stay ahead on priorities and commitments.
• Client Relations - Be the face of professionalism for clients, ensuring they're fully prepared and have everything they need
• Special Projects & Ad-Hoc Tasks - Tackle a variety of unique tasks that keep things interesting and exciting.

Who You Are:

• We're looking for someone who thrives in a fast-paced environment and embodies professionalism, adaptability, and foresight.
• Experienced EA/PA - You're well-versed in supporting C-suite and understand the importance of creating efficiencies.
• One Step Ahead - You're a forward-thinker with a knack for logistics, always anticipating needs.
• Detail-Oriented - You know that precision in travel plans and schedules makes all the difference.
• Assertive & Personable - You're confident and professional, with a personality that fosters trust and collaboration.
• Quick Problem Solver - Resourceful and solutions-oriented, you're the person who keeps things moving smoothly.
• Discreet & Confidential - You handle sensitive information with utmost care.
• Cool Under Pressure - Resilience and flexibility are part of who you are, and you're ready to adapt as priorities shift.

Why You'll Love This Role: This is an amazing opportunity to join a company that values growth, collaboration, and employee well-being. With excellent benefits, development opportunities, and a supportive team, this office-based role offers the chance to learn, contribute, and thrive. There may be occasional opportunities for off-site meetings, events, and some remote flexibility.

If you're a driven, organised, and motivated EA ready to make a real impact, we'd love to hear from you!

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

Executive Assistant needed in Egham Paying £17.88 per hr Ref 1400335

Full time hours on a temporary basis

Ensure executive committees and meetings are prioritized and run smoothly.

Key responsibilities include:

• Organizing committee meetings, sending out papers, booking rooms and refreshments, and taking minutes

• Supporting and organizing events such as lunches, dinners, ceremonies, and conferences

• Handling finance, purchasing, expenses, HR, and governance processes

• Managing general enquiries via email, phone, and post, and liaising with other departments

• Staying informed about internal developments and professional services

• Working as part of a team to maintain the office presence

If you are interested in the role, please email your CV to verity@essentialemploy.co.uk quoting the reference number.

Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please be prepared