Total 254 Fresh/Entry Level administration assistant job vacancies in The United States of America

Company Overview

Böttcher Headquarter is located in Germany has developed for more than 299 years, today still a private company, which has expanded and established itself on the global economy. Guarantors of our success are over 2,000 employees, who pursue two goals with equal dedication. First, we want to completely understand the subject with which we are occupied, and secondly, everything we do has to directly contribute to the benefit of our customers. World largest printing roller manufacturer with 27 factories worldwide and a wide range of printing consumables to offer is now seeking for Temporary Purchasing & Administration Executive.

Job Scope:

• Customer management; including complaints/ reject, tracking, monitoring and expediting customers' order base on forecasted demand.
• Supplier management; including understanding suppliers' capacity constraint to ensure assurance of supply, tracking and monitoring suppliers' performance.
• Periodic cost down and lead time reduction initiatives.
• Arranging and following up closely the air or sea freight with forwarder to ensure smooth custom clearance/shipment directly from suppliers to end customers globally; at the right quality/price/quantity/time.

Requirements:

• Diploma/ Degree in any discipline.
• Preferably with minimum 1 year related experience in purchasing.
• Proficiency in English is a MUST, while proficiency in Chinese/ Mandarin is highly preferable but not prerequisite.
• Good interpersonal and negotiation skills, with proven experience in corresponding and communicating with suppliers/ forwarders/ customers at international level.
• Multitasking, good sense of time management and able to handle stress and meet multiple deadlines
• Hands on with Microsoft Office package, especially Excel and Word
• Familiar with SAP system is an added advantage
• Prioritize for candidate able to work immediately

Responsibilities:

• Perform day-to-day accounts payable and receivable functions, including reviewing, verifying, and accurately inputting vendor invoices and credit notes into the system. Ensure prompt processing of invoices requiring urgent payment.
• Classify expenses into appropriate General Ledger codes and cost categories to ensure accurate financial reporting.
• Communicate and collaborate with suppliers to address and resolve accounts payable issues, discrepancies, and inquiries.
• Prepare reconciliations of vendor statements, and proactively address long overdue invoices that remain unpaid or unprocessed.
• Ensure proper filing and organization of accounts payable documents and records.
• Undertake additional duties and responsibilities as assigned to support the overall financial operations of the company.
• Any other ad hoc assignment.

Requirements:

• Preferably minimum 1 year of working experience in similar role.
• Fresh graduates are encouraged to apply.
• Strong organizational skills with ability to prioritize tasks to meet timelines.
• A good team player with excellent communication skills.
• Good personality and positive working attitudes.

Perks and benefits:

• Additional leaves and holidays
• Paid time-off
• Earned wage access (EWA)
• Company-owned cell phones
• General outpatient benefits extent to spouse and children
• Dental/optical care reimbursement
• Group health and surgery insurance
• Professional development opportunities

The Dive and Activities Assistant supports the daily operations of the dive center and other guest activities, ensuring that all experiences meet safety standards and provide high-quality, enjoyable experiences for guests. The assistant is responsible for helping with dive logistics, guest engagement, activity planning, and general maintenance of dive equipment and activity materials. This role demands a passion for marine life, outdoor adventure, and customer service, along with excellent communication and organizational skills.

Key Responsibilities:

• Activity Support:
  • Assist in the preparation and execution of other water-based and land activities (e.g., kayaking, snorkeling, hiking).
  • Set up and clean up after activities.
  • Guide small groups in safe and enjoyable recreational activities.
  • Monitor the condition of activity equipment, reporting issues and performing minor repairs.
• Guest Engagement:
  • Interact with guests in a professional and friendly manner, providing excellent customer service.
  • Offer guidance and information about marine life, local attractions, and available activities.
  • Address guest inquiries, concerns, and requests promptly and effectively.
  • Help coordinate guest bookings for activities and dive sessions.
• Environmental Awareness and Conservation:
  • Promote and actively participate in environmental awareness and conservation efforts.
  • Educate guests on sustainable practices and the importance of preserving the local environment.
  • Help with the implementation of eco-friendly practices in dive and activity operations.
• Administrative Tasks:
  • Assist with tracking dive and activity schedules, bookings, and equipment usage.
  • Support the dive center and activity team in maintaining accurate records for reporting and invoicing.

Requirements:

• Qualifications:
  • Experience in organizing or assisting with outdoor activities and tours.
  • First Aid and CPR certification is a plus.
• Skills and Attributes:
  • Passionate about marine life and outdoor activities.
  • Strong communication and interpersonal skills.
  • Ability to work in a team and independently with minimal supervision.
  • Organized, detail-oriented, and able to manage multiple tasks simultaneously.
  • Comfortable working in a physically demanding environment.
• Experience:
  • Prior experience in diving or assisting in a dive center is preferred.
  • Customer service experience is highly desirable.

Benefits:

• Competitive salary
• Opportunities for professional growth and dive certifications
• Working in a beautiful marine environment with a passionate team
• Contribution to conservation efforts and eco-tourism

Perks & Benefits

• Employee equity
• Commission and bonus
• Free snacks / Happy hours
• Regular team activities
• Medical insurance
• Personal leave
• Open culture

Responsibility:

• • To assist in the proper control and identification of all ISO22000 documents & records that are related to the requirement of ISO22000 and Halal system.
  • To maintain the recruitment and training coordination & records. .
  • To control the administration of employee uniforms and other administration duties.
  • Any other task that assign by superior.

Benefits :

• Annual Bonus
• Annual Dinner
• Annual Increment
• Allowance (Meal and Shift)
• Festival Gift
• Medical insurance
• Personal leave
• Employer EPF 16%
• Panel clinic nearby
• Uniforms provided

Key Responsibilities:

• Office Management:
  • Manage day-to-day office operations including maintaining office supplies and equipment.
  • Coordinate office activities and operations to ensure efficiency and compliance with company policies.
  • Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Administrative Support:
  • Schedule and coordinate meetings, appointments, and travel arrangements.
  • Prepare and maintain documents, reports, and presentations.
  • Assist in the preparation of meeting agendas and minutes.
• Customer and Client Relations:
  • Greet and assist visitors and clients in a professional manner.
  • Address inquiries and resolve issues promptly and effectively.
• Data Management:
  • Maintain and update filing systems, databases, and records.
  • Ensure accurate data entry and manage confidential information with discretion.
• Financial Administration:
  • Assist with basic bookkeeping tasks, including invoicing and expense tracking.
  • Process and reconcile expenses and payments.

Qualifications:

• Education:
  • Minimum SPM (Sijil Pelajaran Malaysia) or equivalent; a diploma or degree in Business Administration or related field is an advantage.
• Experience:
  • Previous experience as an administrative assistant or in a similar role is preferred.
  • Familiarity with office management procedures and basic bookkeeping.
• Skills:
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
  • Strong organizational and time-management skills.
  • Excellent communication skills in English and Bahasa Malaysia (both written and verbal).
  • Ability to work independently and as part of a team.
  • High level of attention to detail and accuracy.

PERSONAL LEAVE

CAREER GROWTH

Responsibilities:

• To perform daily matching & vouching of purchase invoice,debit note,credit note into system
• To file Accounts Payable documents properly for easy reference and auditable
• To follow up with suppliers for supplier statement and to perform monthly creditor reconciliation to ensure completeness of all suppliers invoices are being taken up
• To process weekly payment to suppliers in accordance to payment cycle & procedures
• To take in sales invoices & receipts into system
• To sight & verify scrap sales activities
• Ad-hoc assignment

Requirements:

• Fresh graduate with minimum Diploma in Accounting LCCI Higher or equivalent
• Good communication and interpersonal skills
• Positive willing to learn and pleasant personality with high integrity value
• Well verse in Microsoft Office
• Knowledge of Autocount system will be advantage

Perks & Benefits

• medical claim
• Casual dress code
• Personal leave

Responsibilities:

• Act as the point of contact between the manager and internal/external clients.
• Screen and direct phone calls and distribute correspondence.
• Handle requests and queries appropriately.
• Manage diary and schedule meetings and appointments.
• Make travel arrangements.
• Take dictation and minutes.
• Source office supplies.
• Produce reports, presentations and briefs.
• Devise and maintain office filing system.

Requirements:

• Proven work experience as a personal assistant.
• Knowledge of office management systems and procedures.
• MS Office and English proficiency.
• Excellent organisational and time management skills.
• Up-to-date with latest office gadgets and applications.
• Ability to multitask and prioritize daily workload.
• Excellent verbal and written communications skills.
• Discretion and confidentiality.
• At least a High School diploma.
• Possess at least a Diploma or higher in Business Studies or certification would be considered an advantage.

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

JOB DESCRIPTION

• Maintain AR code in system 
• Prepare AR Form and credit application for client
• Prepare & calculate FG costing and selling price 
• Checking Sales Invoice 
• Issued Sales Debit Note, Credit Note 
• Prepare monthly Sales Summary
• Prepare monthly report for Sales VS Cost of goods sold 
• Monitor and update Petty cash 
• Calculate driver transport allowance 
• Checking monthly sub-con wages
• Prepare Sales Invoice for BA
• Filling and labelling 
• ad hoe duty assigned by superior

JOB REQUIREMENT

• Candidate must possess at least a Diploma in Accountancy or equivalent.
• At least 1 Year(s) of working experience in the related field
• Required Skill(s): MS Office, computer literate or knowledge in Accounting System.
• Able to work independently, good working attitude and strong responsibility, work independently with minimum supervision.
• Understand in both written and spoken English and Malay
• Mandarin proficiency is an added advantage

Perks & Benefits

• Medical insurance
• Personal leave
• Open culture
• Paid training and development

Position: Account Executive/Assistant

About the Role:

We are looking for a detail-oriented and organized Account Executive/Assistant to manage our accounts and support daily office activities. If you have a passion for numbers and enjoy collaborating with a team, we’d love to hear from you!

Key Responsibilities:

1. Manage Accounts: Complete and close full sets of accounts in a timely manner.

2. Organize Records: Maintain accurate and organized accounting records and a secure filing system.

3. Inventory Support: Handle closing stock reports and assist with inventory management tasks.

4. Administrative Support: Assist with day-to-day office operations and administrative tasks.

5. Additional Duties: Take on additional tasks as requested to support the team.

Requirements:

• Languages: Proficiency in English and Malay is required; Mandarin is a plus.

• Communication Skills: Strong ability to communicate clearly and effectively.

Perks & Benefits

• Company trips
• Personal leave
• Open culture
• Personal development opportunities
• Attractive salary package
• Friendly Work Environment

Unique Fire Holdings Berhad focuses on the assembly, manufacture and distribution of active fire protection systems, equipment, and accessories. Our comprehensive range of products continue to reliably serve customers in Malaysia and abroad. Our export markets include ASEAN countries and the Middle East.

After our public-listing exercise, we are currently undergoing major expansion and we invite all enthusiasts and energetic individuals to join our growing team.

Job Description

• To assist immediate superior in all day to day activities for the smooth of the warehouse and delivery 
• Coordinate with the superior to have sufficient workforce to ensure the smooth running of warehouse
• Planning and scheduling of delivery as per stated in Delivery Order (DO)
• To carried out checking final checking before proceed loading the finished goods into lorry
• To brief Lorry Driver and warehouse assistant regarding arrangement of finished goods inside lorry and distribute plan
• In charge for incoming good barcode scanning warehouse management system (WMS) 
• To pick, check , pack and label finished goods as stated in sales order (SO)
• To liaise with sales team for any changes either delivery or collection
• To maintain proper documentation record for delivery for future traceability purpose
• To maintain good housekeeping practice and cleanliness in warehouse
• To participate in stock count activities
• Any assignments by the immediate superior from time to time

Job Requirement

• Candidate must possess at least SPM or equivalent
• No working experience, school leavers or fresh grads are welcomed to apply (training will be provided)
• Proficient in Microsoft Office, with an attitude to learn new software and HR systems
• Good and pleasant working attitude
• Willing to learn
• Required language(s): English and Bahasa Malaysia, Chinese will be an added advantage. Multilingual preferred. 
• Able to work in fast-paced environment and multitask
• Self-motivated, proactive, disciplined and able to work independently
• Teamwork is essential for our company workflow and culture
• Efficient and good time management

BENEFITS

• Attendance Allowance
• Annual Leave & Medical claim provided
• Overtime

Responsibilities:

• Assist Customer Service team including data entry, filing important documents, and communicating relevant information across.
• Respond to complaints from customers and give after-sales support when requested.
• Store and sort data in electronic form.
• Assist to handle the processing of all orders with accuracy and timeliness.
• Assist in the preparation and organising of promotional material or events.
• Ensure adherence to laws and policies.

Requirements:

• MIn. 3 years experience as a sales support / coordinator or in other administrative positions will be considered a plus;.
• Excellent computer skills (MS Office).
• Proficiency in English, BM and Mandarin.
• Well-organized and responsible with an aptitude in problem-solving.
• Strong verbal and written communication skills.
• A team player with high level of dedication.

Perks & Benefits

• Nearby public transport
• Casual dress code
• Annual leave
• Personal development opportunities
• 5-day week

Responsibilities:

• Prepare daily bank reconciliation report.
• Maintain proper record and organisation of filling system.
• Responsible for day-to-day finance and accounts administration tasks.
• Complete weekly bank recon to ensure no discrepancy in banking.
• Check on petty cash returns from branches and issue reimbursement cheque.
• Check on staff expenses claim and input to staff claim template.
• Perform monthly bank statement reconciliation and resolve discrepancy if any.
• Any other ad hoc assignment.

Requirements:

• Possess at least a Diploma in Accounting, Finance or related fields with professional qualifications.
• Experienced in Accounting Assistant or Accounting Clerk.
• Possess good knowledge of basic bookkeeping procedures.
• Familiar with accounting standards, tax laws, and filling procedure.
• Excellent math skills and the ability to spot numerical errors.
• Advance level in MS Excel and good knowledge of accounting software.
• Organization and multi-tasking skills.
• Ability to handle sensitive, confidential information.

Perks & Benefits

• Employee equity
• Central location
• Casual dress code
• Medical insurance
• Personal leave
• Paid training and development

Company: Mavisco Sdn Bhd

Job Title: Personal Assistant to General Manager

Are you an organized, flexible, and detail-oriented individual? We’re looking for a motivated Personal Assistant to support our General Manager (GM) with various administrative tasks, office management, and client interactions.

Key Responsibilities:

• Administrative Support:

Manage the GM’s schedule, including meetings and travel. Prepare and edit documents, presentations, and reports. Maintain organized files for easy access.

• Meeting Coordination:

Arrange meetings, prepare agendas, take minutes, and follow up on action points. Schedule conference calls and virtual meetings.

• Travel Arrangements:

Plan the GM’s trips, including flights, accommodations, and itineraries. Ensure all travel documents are ready.

• Office Management:

Oversee daily office operations. Manage supplies, liaise with suppliers, clients, and other stakeholders.

• Project Assistance:

Assist the GM in research, data analysis, and managing special projects.

• Client & Stakeholder Interaction:

Serve as the main point of contact for clients and partners, ensuring prompt and professional responses. Handle sensitive information with discretion.

What We’re Looking For:

• Valid driver’s license (required).

• Bachelor’s degree in Business Administration, Management, or Chemistry (preferred).

• Minimum 2 years of relevant experience.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Fluent in both Mandarin and English.

• Excellent organizational, communication, and multitasking skills.

• Professional appearance and the ability to maintain confidentiality.

• Flexible, reliable, and quick to adapt.

Perks & Benefits

• Employee equity
• Company trips
• Personal leave
• Open culture
• Personal development opportunities

Job Responsibilities:

• Manage and organize all driver-related documents.
• Send confirmation emails to suppliers and customers.
• Communicate with suppliers and customers to ensure timely delivery of goods.
• Resolve logistics-related issues promptly.
• Make calls to drivers, suppliers, and customers regarding arrival times or cancellations.
• Assist with administrative tasks.
• Travel as needed and occasionally work overtime.
• Ensure compliance with all relevant regulations and laws.
• Perform other tasks as directed.

Job Requirements:

• High school diploma or SPM.
• 0 to 2 years of experience in logistics or a related field.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management skills.
• Ability to work in a fast-paced environment.
• Proficiency in Microsoft System (Outlook / Team / etc) and logistics software.

Perks & Benefits

• Personal development opportunities
• Competitive salary.
• KWSP and SOCSO contributions.
• Overtime claim eligibility.

Roles & Responsibilities

• To assist for all aspects of contract administration
• To assist in preparation of tender costing and tender documents
• To assist in request quotation from suppliers/ sub-con
• To assist in preparation of costing for tender
• To issue purchase order, delivery order and invoicing
• To issue customer quotation, work order, worker list and work permit application etc
• To maintain general clerical duties such as organize necessary documentation, files and records
• To perform other ad-hoc tasks and responsibilities as assigned by management to support the overall operations of the company.
• To prepare petty cash claim and handle hardware purchases

Requirements

• Candidates must possess at least SPM / Diploma in any fields
• Computer literate, proficient in Microsoft Excel, Word & Power point
• Preferable female candidates
• Able to converse in English, Mandarin & Bahasa Malaysia
• Clear communication in English both verbally and written
• At least 1 year(s) relevant working experience
• Good attitude, responsible, self-motivated with good interpersonal skills, willing to learn and able to work well independently

Benefits

• Commission and bonus
• Medical insurance
• Personal leave
• Annual leave & Medical Leave
• Medical & group insurance coverage
• Attractive annual performance bonus
• Incentives
• 5 days work basic