Administrator in Forensic Advisory & Business Risk Services
1 day ago
The Forensic Team
A fast growing and dynamic team, the Forensic Advisory team members share their extensive professional experiences and support one a.....
The Forensic Team
A fast growing and dynamic team, the Forensic Advisory team members share their extensive professional experiences and support one another on projects on and off work in a fast paced and dynamic environment.
The Business Risk Team
Our team helps organisations tackle issues around governance, risk, and controls so that they can make strategic and risk-informed decisions. We support financial institutions and other businesses by conducting internal audits, assessing the effectiveness of their internal audit teams, reviewing internal controls, advising on regulatory compliance, and improving governance through enterprise risk management. Our team works closely together and support one another to bring value to clients in a timely manner.
Responsibilities
We are seeking a reliable, mature and experienced administrative assistant to support our Forensic Advisory and Business Risk Services teams.
Responsibilities involve:
- Client onboarding assistance
- Support client on-boarding requirements such as performing independence and conflict checks, client due diligence and acceptance checks, and creating engagement codes
- Accurately maintain and manage clients and opportunities list
- Document preparation and management
- Assistance in formatting letters, presentation slides and/or deliverables
- Preparing and drafting invoices and the accompanying breakdowns
- Printing, filing and archival of physical and electronic documents
- Schedule and expense management
- Support in the teams’ resource management such as managing resource schedules and training records for team members
- Assistance in logistical arrangements and coordination for meetings, events and/or webinars including booking of transport, and event venues as required
- Manage and coordinate appointments and meetings for Partners, assess priority of appointments, best time zones for international meetings, and reallocation as necessary (i.e., accurate diary management for Partners). Where required, ensure that incoming correspondence is handled by Partner/or on behalf of the Partner, as necessary.
- Assistance in completing weekly timesheets for the Partners, processing expense claims, monitoring, and chasing submissions of time sheets for the remaining team members
- Travel arrangements
- Coordinate and book travel arrangements for Partners, executives and team members in alignment with the company’s policies
- Research on travel and visa requirements, etc.
- Prepare travel itineraries for trips, including multi-leg, track and record all travel costs, as needed or requested
- General administrative support
- Managing Partners’ calendars and rendering support to Partners and teams
- Assistance in logistical and administration matters for new joiners in team (i.e. timesheet submissions, ordering of business cards, etc.)
- Coordinate supplies/ gifts/ flowers for occasions, where appropriate
- Other relevant duties as assigned
Qualifications and requirements:
- Proficient in Microsoft Office Suite and other relevant software
- Proficiency in English (written and spoken)
- At least 2 years of administration/secretarial working experience
- Strong organisational and multitasking skills
- Attention to detail, and a high level of precision
- Ability to work under pressure and with deadlines
- Discretion and confidentiality in handling sensitive information
- Ability to work independently and collaboratively in a fast-paced environment
- Excellent inter-personal skills
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