Total 115 Administrative / Clerical job vacancies

行政主管負責確保分公司日常行政活動的順利進行。該角色涉及協調客戶互動、處理交付物流、發出採購訂單和管理庫存水準。

主要職責：

1. 客戶協調：
   • 與客戶協調安排並確認交貨日期和時間。
2. 交貨協調：
   • 與物流團隊和第三方送貨服務聯絡，確保及時、準確的送貨。
   • 管理交付文件並確保所有記錄準確且最新。
3. 採購訂單管理：
   • 根據需要發出和處理辦公用品、庫存和其他材料的採購訂單。
   • 與供應商協調，確保貨物及時交付。
4. 庫存管理：
   • 維護準確的庫存記錄，包括庫存水準、訂單和再訂購。
   • 定期進行庫存檢查和審計以確保準確性。
   • 管理庫存補貨流程以避免短缺或庫存過多。
5. 行政支援：
   • 提供一般行政支持，包括管理辦公用品、處理信件和維護辦公室記錄。

要求：

• 工商管理、辦公室管理或相關領域的文憑或學位。
• 較強的組織能力和多任務處理能力。
• 優秀的溝通和人際交往能力。
• 熟練使用 Microsoft Office 套件（Word、Excel、Outlook）。
• 能夠獨立工作並作為團隊的一部分。

津貼和福利

• 津貼（旅費、交通費等）
• 公司旅行
• 事假
• 開放文化
• 個人發展機會

The Admin Executive is responsible for ensuring the smooth operation of day-to-day administrative activities at the branch office. This role involves coordinating customer interactions, handling delivery logistics, issuing purchase orders, and managing inventory levels.

Key Responsibilities:

1. Customer Coordination:
   • Coordinate with customers to schedule and confirm delivery dates and times.
2. Delivery Coordination:
   • Liaise with logistics teams and third-party delivery services to ensure timely and accurate deliveries.
   • Manage delivery documentation and ensure all records are accurate and up to date.
3. Purchase Order Management:
   • Issue and process purchase orders for office supplies, inventory, and other materials as needed.
   • Coordinate with suppliers to ensure timely delivery of goods.
4. Inventory Management:
   • Maintain accurate inventory records, including stock levels, orders, and reorders.
   • Conduct regular inventory checks and audits to ensure accuracy.
   • Manage stock replenishment processes to avoid shortages or overstocking.
5. Administrative Support:
   • Provide general administrative support, including managing office supplies, handling correspondence, and maintaining office records.

Requirements:

• Diploma or Degree in Business Administration, Office Management, or a related field.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and as part of a team.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Company trips
• Personal leave
• Open culture
• Personal development opportunities

JOB PURPOSE 

Perform transactions related to the operation department to achieve an excellent level of customer and business expectations. 

JOB RESPONSIBILITIES  

1. Perform all the Ex-Change orders issuance and refund processes in accordance with the Service Level Agreement (SLA) daily.   
2. Raise the sales folders to facilitate the operations process.   
3.  Ensure follow up on data collection, compilation, and reporting.   
4. Follow up on the payments for credit card declined cases with clients.  
5. Ensure all invoices and transactions are accurate.  
6. Follow up supplier invoice.  
7. Update and support daily operations related to daily documentation and deliverables.   
8. Participate in the Performance Review and Learning Session with the team.  
9. Involve in Travel events, when necessary, i.e., MAS Travel Fair, MATTA Fair, etc.  
10. Work closely with other associates and support in calling on important customers and establishing multiple levels of contact within the customer’s organization.   
11. Safeguard and not to disclose customer (personal and organization) details and our company’s confidential information.   
12. No credit given to customers, friends or travel agents unless authorized (written) by Head of Department.   
13. Ensure that all Standard Operating Procedures are adhered to.   
14. Any other duties at the discretion of the company. 

JOB SPECIFICATION 

• Minimum 1-2 years’ working experience in administration and clerical.  
• Strong office skills as typing, printing, scanning, copying, data entry, report updating, filing, and scheduling.   
• Customer service and experience driven person  
• Attentive to details, accuracy and result oriented person. 
• Good level of numeracy and analytical ability  
• Growth mindset person - positive, proactive, creative solutions and make continuous improvement. 
• Good interpersonal & communication skills  
• Passionate for travel and willing to travel. 

At Konica Minolta, our Mission is to be the ideal business partner of choice in Office Business and IT Services solutions. Through collaboration between our colleagues, partners and customers, we strive to enrich the society through constant innovation and development of solution driven tools.

Job Summary:

Executing daily business administration and verification workflow and other related support services as directed.

Job Responsibilities:

• To assist in carrying out verification process for checking all submission of sales related documents to ensure all documents and procedures are in compliance with all relevant policies and guidelines set by respective departments
•  To assist in monitoring and enforcement of the policies set by Business Administration Department, eg, change control policies, monitoring amendments made after Agreement is executed
• To assist in maintaining effective Document Management System
• Process RAS Application, liaison with leasing companies contact persons, follow up with sales team on the outstanding agreements and monitor the approval status until the case is invoiced by Order Management Department
• Contract Management. To monitor closely on the agreement physical signed copy, scan the agreement copy into the system (if necessary). Follow up with sales team timely on the back logs, and communicate actively with Finance Department and Customer Support Department to ensure the contract is updated in the system
• To assist in compiling and updating verification reports from time to time for reporting and business analysis
• To perform any other duties or special task or ad hoc assignment as and when required by the Superior

Job Requirements:

• Candidate should possess a Diploma / Advanced Diploma, Bachelor Degree or equivalent in Business Studies / Administration / Management or other related Business Field
• Preferably at least 2 years of related working experience.
• Preferably Executive specializing in Administrative / Clerical or equivalent.
• Good communication skills (verbal & written) in English & Bahasa Malaysia. Good command in Chinese language will be an added advantage.
• Candidates with SAP CRM knowledge will be an added advantage
• Must be able to handle high volume of transactions
• Pro-active and has good time management skills
• Competent in Microsoft Office including Excel and Outlook
• Organized, meticulous and has attention to detail
• Able to communicate and work effectively with internal stakeholders

At Konica Minolta, our Mission is to be ideal business partners of choicin Office Business and IT Services solutions. Through collaboration between our colleagues, partners and customers, we strive to enrich the society through constant innovation and development of solution driven tools.

Job Brief:

Provides office clerical assistance, compiles and maintains records of business transactions and office activities of establishment by performing the following duties.

Job Responsibilities:

• Assists in organizing events / company events including logistics arrangement, prepares material/ equipment, and travel planning and accommodations.
• Assists in handling and performing of general office administrative functions of which encompasses office equipment, cleaning services, pest controls, office supplies/stationery replenish, purchase equipment/ furniture etc.
• Prepares application or renewal of business license, company car's license and service, and others on time.
• Close liaison with suppliers, contractors, departmental heads and staff on admin operational issues.
• Perform other related duties which may be assigned to you by your superior from time to time.

Job Requirements:

• N/A

If this role sounds like the opportunity you are looking for, don't hesitate to apply and let us discuss further!

The primary purpose of this position is oversee and coordinate administrative, financial, and operational management and support services for the Administrative Conference of the United States (ACUS) and to serve as an advisor to the management staff on administrative policy and procedural matters.

Duties performed:

• Recommending program improvements and overseeing the development of policies and procedures in areas of property; space management; information technology; procurement and contracting; and budgeting and financial management.
• Analyzing changes in organizational needs and recommending solutions.
• Assisting with design, layout, illustration, or other services related to organizational publications, periodicals, briefing charts, and reference materials.
• Arranging travel for personnel and ensuring expenses are made in accordance with agency policy and Federal Travel Regulations.
• Preparing and conducting budgetary briefings to provide information to management officials.
• Tracking agency budgetary resources and forecasting agency expenditures.

• Serve as an Administrative Support Assistant in any Field, District, or State/Center organization within the Bureau of Land Management (BLM).
• Perform a wide variety of administrative support functions and specialized duties each requiring a comprehensive working knowledge of special and/or complex subject matter, procedures, or practices.
• Serve as a principle point of contact on specific technical aspects or programs related to office administration, resolving non-recurring problems and issues.
• Provide advice and recommendations to management on improving administrative operations.

• Interpret established and pertinent regulations, organizational policies, management principles, and administrative rules to provide hands on support and provide guidance to program staff.
• Assist the supervisor in ensuring effective administrative operations for the unit.
• Provide general guidance and answers to inquiries concerning the application of administrative regulations, legislative acts and policies received from Regional and/or Washington Office to ensure compliance with unit priorities.
• Analyzes a variety of projected situations involved with budget actions, personnel structure and organizational structures.
• Communicates with internal and external sources to gather data using tact and diplomacy.
• Coordinates with Staffs on the responses to a variety of requests,(i.e., program functions, obtains information, prepares and transmits general replies, and refers requests) in a timely manner.
• Maintains copies of individual training plans and advises personnel on training schedule.
• Establishes and maintains liaison with representatives from other FS organizations within the region to resolve problems encountered with reporting systems, controls, etc.

-Managing and directing administrative matters.
-Overseeing the implementation of a variety of management services essential to the direction and operation of the Office of the General Counsel.
-Participating in planning, developing, formulating, and administering the policies, regulations, and procedures governing the activities of the Office of the General Counsel administrative programs.
-Identifying problems or issues, proposing innovative solutions, and overseeing their implementation.