Total 99 Administrative / Clerical job vacancies in Winterhaven, California

WHAT IS THE TAXPAYER ADVOCATE SERVICE (TAS)DIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas:
Taxpayer Advocate Service (TAS), Executive Director Case Advocacy (EDCA)

The following are the duties of this position at the full working level.

• Receives, screens, and answers routine telephone calls. Provides telephone and receptionist services to visitors.
• Establishes, organizes, and maintains files of correspondence, manuals, and other related information. Maintains the files in accordance with IRS regulatory policies and guidance.
• Maintains the manager's calendar by scheduling, canceling and shifting appointments based on the manager's commitments.
• Arranges conferences and meetings, reserves office space, notifies participants and provides pertinent information and documents to participants. Attends conferences or meetings when required to record and transcribe minutes from written notes. Prepares minutes of conferences or meetings and distributes as per manager's instructions.
• Briefs the manager on important and office related facts, issues, reports, and correspondence arising during the manager's absence.

• Assists in property management to ensure accuracy of ownership and inventories are updated. Purchases supplies and equipment.
• Prepare, edit, and finalize correspondence. Process daily incoming and outgoing mail.
• Process various transactions such as obligations, collections, distributions, reconciliations, etc. in the automated financial system.
• Provide general information about division wide operations to the public both orally and in writing.
• Respond to inquiries directly or refer individual to the appropriate staff member.

• Review Appeals of adverse decisions on patent applications made by patent examiners;
• Review Appeals of Reexaminations and Reissue proceedings;
• Conduct Interference proceedings;
• Conduct Derivation proceedings; and
• Conduct AIA trials, including Inter Partes Review and Post-Grant Review.

• You enjoy reviewing arguments and evidence provided in motions, briefs, and oral hearings;
• You effectively work with colleagues to analyze and decide legal and factual issues;
• You are committed to preparing and issuing timely, high-quality decisions, that are consistent with statutes, regulations, case law, and agency policies;
• You reflect professionalism and judicial decorum; and
• You thrive by performing any task that supports the mission of the USPTO and the PTAB, such as: participating in stakeholder engagement, leading project teams, contributing to policy development, and developing best practices.

As a/an Director CPD (Field), you will:

• Oversee the effective management of a grant portfolio, CPD formula and competitive programs which includes large metropolitan areas and significant financial investments, ensuring the timely processing of grant applications, contract execution, and compliance with statutory and regulatory requirements, as well as HUD guidelines.
• Develop and execute multiyear and annual plans which are aligned with Departmental strategic goals and are responsive to specific needs of the community involving the Field Directors in the process.
• Delegate authority to subordinates supervisors and hold them accountable for the performance of their organizational unit.
• Serve as CPD's primary regional representative over Field Offices jurisdictions, promoting CPD programs and Departmental initiatives.
• Represent HUD and CPD at national, state, local other professional meetings and conferences.

As a/an Director CPD (Field), you will:

• Oversee the effective management of a grant portfolio, CPD formula and competitive programs which includes large metropolitan areas and significant financial investments, ensuring the timely processing of grant applications, contract execution, and compliance with statutory and regulatory requirements, as well as HUD guidelines.
• Develop and execute multiyear and annual plans which are aligned with Departmental strategic goals and are responsive to specific needs of the community involving the Field Directors in the process.
• Delegate authority to subordinates supervisors and hold them accountable for the performance of their organizational unit.
• Serve as CPD's primary regional representative over Field Offices jurisdictions, promoting CPD programs and Departmental initiatives.
• Represent HUD and CPD at national, state, local other professional meetings and conferences.

• You will plan overall program requirements and parameters, identify and solve roadblocks and problems, execute implementation, and follow up with DON Office of Civilian Human Resources - Operations Centers and Human Resources Offices (HRO).
• You will assure uniform application of administrative and operational policies and procedures, resolve problems impacting programs, and provide guidance and advice and/or render decisions on specific operations on a continuous basis.
• You will prepare new and/or major policies, plans and programs and keep abreast of emerging trends and changes in staffing concepts and philosophies, evolving changes in procedures, their implementation, and subsequent utilization.
• You will develop and conduct a comprehensive and continuing analysis of recruitment issues to assure quality and consistency in the administration of recruitment programs throughout the DON.
• You will identify the need for new or revised OPM, DOD or DON staffing and recruitment guidance and develop or lead the issuance of interpretative guidance for all staffing and recruitment programs for use throughout the DON.
• You will provide technical expertise in the formulation and development of DON's HR recruitment strategic planning.
• You will assess or review assessment of legislative proposals initiated within the DON, or by DOD, OPM, or Congress to determine the impact upon DON's staffing and recruitment programs.

• You will serve as the Facility Organization Property Administrator (OPA).
• You will manage the Transportation Hub Tool, monitor mileage report submissions from vehicle users, and submit monthly mileage report to NAVFAC Transportation Liaison.
• You will manage QR code/fuel key reprogramming and card replacements. Reviews and validates new FY estimates for long-term and ST vehicles, maintenance and bulk fuel.
• You will coordinate vehicle purchase requests (PRs) between Budget Financial Managers (BFMs) and NAVFAC.
• You will manage replacement license plates, corrective and preventative maintenance (CM and PM) for smog checks and oil changes, and vehicle turn in or trades.
• You will track and report on government furnished property.

• You will serve as Operations Officer and will report to the NAVWAR 4.0 Deputy Director and be responsible for the business operations of the assigned organization in support of all management and program effectiveness matters of the mission.
• You will support the Logistics Program Director across various Enterprise initiatives and efforts to include development, revision, publication, guidance, Wartime Acquisition Response Plan, and Supply Chain Risk Mitigation for the 4.0 community.
• You will perform special projects directly and indirectly related to the above duties.
• You will be innovative in developing procedures for specific tasks assigned. Assignments may require in-depth analysis and investigation to promptly detect problem situations.
• You will participate in program reviews to better understand program requirements and recommend alignment with end strength requirements.
• You will understand program requirements to help defend end strength during budget reviews and POM build. You will provide analysis of and inputs to POM submissions.
• You will analyze and evaluate substantive program operations, organizational effectiveness, efficiency, and productivity, and monitors all administrative and technical activities.
• You will establish and sustain processes to manage the development of the Directorate's workforce. Incumbent will assist the Director/Deputy Director and/or Chief of Staff in organizational, personnel resourcing, and budget matters.
• You will function as the central operations person and performs a wide variety of administrative management activities.

1. Prepares a wide variety of recurring and nonrecurring correspondence, reports and other documents and reviews and finalizes correspondence or documents prepared by others in handwritten or electronic drafts.
2. Reviews and processes incoming and outgoing correspondence, materials, publications, regulations and directives for the Commander's signature.
3. Receives telephone calls, greets visitors and ascertains the nature of the calls or visits, screening those that can be handled without supervisor's help.
4. Maintains supervisor's calendars, coordinates meeting arrangements, plans and schedules meetings, travel and/or conferences including those involving staff from outside the immediate offices.
5. Establishes, updates, and maintains office procedures and records of various types that may be needed or will
   assist in the efficient operation of the office.

Handles routine inquiries from both staff and inmates, providing technical assistance and answering questions regarding the general nature of correctional programs.

Screens telephone calls or personal contact with staff/inmates, utilizing own judgment in directing the caller to the most qualified staff member.

Maintains Bureau of Prisons Program Statements, Operations Memoranda, administrative and regulatory requirements, correspondence files and records in the operation of the office.

Responsible for the preparation of draft and/or final form of material such as, memoranda, letters, reports, requests, etc., as assigned.

Performs a variety of administrative support duties, such as taking and transcribing meeting minutes, copying and filing and appropriate disposal of sensitive documents.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and is performed on a regular and recurring basis.

• You will receive monthly an average of 120 individuals written request for Basic Allowance for Housing (BAH) (w/o dependents).
• You will review content, format and completeness and determine eligibility utilizing criteria contained in existing regulations, and based on current installation policies and procedures.
• You will maintain files or records to keep documents organized according to the organization's polices or procedures.
• You will create copy, edit, calculate, revise, retrieve, store and print a wide variety of documents in final format form.
• You will prepare start and stop of basic allowance for housing (BAH).
• You will determine housing eligibility utilizing criteria contained in existing regulatory instructions and current utilization and occupancy data in order to recommend approval or disapproval.
• You will assist in the design, installation, and maintenance of automated databases for statistical and historical information relating to bachelor housing.
• You will conduct interviews to determine qualifications of bachelor housing.
• You will compile monthly data to generate Daily Average Occupancy reports.
• You will screen phone calls and answer questions on eligibility and regulations.

• You will assist the Administrative Officer in managing the human resources essential to the direction and operation of the organization.
• You will advise management on a wide range of proposals, policies, and procedures which influence manpower and position management.
• You will act as point of contact for all award submissions ensuring they meet required criteria before review by senior leadership.
• You will ensure correct punctuation, capitalization, spelling, grammar, format, and arrangement of material.

• You will serve as an Equal Employment Opportunity (EEO) Specialist.
• You will ensure that command-wide programs are conducted in accordance with the requirements of law and regulations.
• You will participate in the development and oversight of policies, programs, procedures, and actions to ensure equal opportunity for over 10,000 civilian personnel.
• You will work to monitor progress in achieving annual plan goals and objectives throughout the year.
• You will provide guidance and feedback, evaluate submissions, and analyze data from various field activities.
• You will assist in the dissemination of Department of Navy and EEO policies, procedures, interpretations, guidelines and reporting requirements to implement and comply with governing laws ad regulation.
• You will recommend long-range plans, goals, and objectives as well as any necessary corrective action of program changes.

• You will work on a team managing the Defense Travel System (DTS) for Naval Information Warfare Center (NIWC) Pacific personnel.
• You will collaborate with colleagues to resolve moderately complex tasks that necessitate effective internal coordination and teamwork.
• You will ensure compliance with the Joint Travel Regulations (JTR) and seek management guidance as needed.
• You will review travel requests and offering reliable guidance to employee’s routine travel matters.
• You will audit and verify all travel vouchers for accuracy, entitlements, completeness and compliance with travel regulations.
• You will ensure that tickets, rental car reservations, and itineraries issued by the contracted travel service office align with authorized travel.