Total 75 Administrative / Clerical job vacancies in Sheffield, S5 8UH

Job summary: To provide general secretarial support to the practice manager, doctors and health professionals, involving word processing and audio typing skills with general clerical work. Job responsibilities: To provide an efficient audio, copy typing and word processing service for the practices growing clinical team and health professionals as required. This includes the typing of letters, reports, patient referrals, minutes etc in an accurate and quality manner. To assist the practice manager and admin team with all clerical and administrative duties. To make appointments, bookings and admissions as required. Contact and liaise with hospitals and other outside agencies as requested. To liaise and arrange meetings (to include the booking of rooms) as required and to attend meetings and take minutes. To help with practice promotional material and displays for patient education and new services etc. To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure. To retrieve medical records and assist the completion of medical/insurance records. To action SARS requests for patient records for legal and other purposes File patient records and correspondence in patient medical records. To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries. To maintain the computer clinic system in an accurate and secure manner. To assist with the gathering of statistics and information when required. To provide cover for members of the secretarial team as well as provide cover for members of the admin/reception team during periods of sickness and annual leave. Maintain adequate supplies of office stationery in order to perform secretarial duties. To receive and dispatch mail and maintain a pending system. Culling and sorting patient records and letters in preparation for summarising Reviewing medical records and producing an accurate summary of the patients medical history from both GP2GP and non GP2GP registrations. Read coding of information into the practice clinical system Auditing data collection standards in the practice Monitoring patient call and recall systems. Filing and retrieving paperwork Confidentiality: In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately. In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential. Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data. Health and Safety: The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice Health & Safety policy, the practice Health & Safety manual, and the practice Infection Control policy and published procedures. This will include: Using personal security systems within the workplace according to practice guidelines Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks. Making effective use of training to update knowledge and skills. Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards Actively reporting of health and safety hazards and infection hazards immediately when recognised Keeping own work areas and general / patient areas generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holders role Undertaking periodic infection control training (minimum annually) Reporting potential risks identified Demonstrate due regard for safeguarding and promoting the welfare of children. Equality and diversity: The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include: Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation. Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues. Behaving in a manner that is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights. Personal/Professional development: The post-holder will participate in any training programme implemented by the practice as part of this employment, such training to include: Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development. Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work. Quality: The post-holder will strive to maintain quality within the practice, and will: Alert other team members to issues of quality and risk. Assess own performance and take accountability for own actions, either directly or under supervision Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance. Work effectively with individuals in other agencies to meet patients needs. Effectively manage own time, workload and resources Communication: The post-holder should recognize the importance of effective communication within the team and will strive to: Communicate effectively with other team members. Communicate effectively with patients and carers. Recognize peoples needs for alternative methods of communication and respond accordingly. Contribution to the implementation of services: The post-holder will: Apply practice policies, standards and guidance. Discuss with other members of the team how the policies, standards and guidelines will affect own work. Participate in audit where appropriate.

Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

To provide a comprehensive business/secretarial support service to the clinical teams, including typing correspondence, memoranda, reports, emails, and other documents Use the electronic patient database system to input data, validate and update patient information. Provide a friendly and professional service, dealing with incoming telephone calls, meeting, and greeting of patients their families and visitors, including the activation of site access cards. Monitor the business support email accounts, completing and responding to tasks when required, Assist with information gathering from multi-agency partners. Ensure all duties are undertaken in line with standard operating procedures to enable the achievement of Trust and service specific key performance indicators. Undertake a variety of admin/clerical duties i.e., notes requests, online stationary ordering, reporting of repairs within the department, booking of interpreters/document translation, booking transport for patients and colleagues. Maintain accurate and appropriate patient records, including filing and data input within confidentiality guidelines. Work within office systems, scanning, filing, distribution of external and internal mail, photocopying. To attend regular meetings with your team and line manager. General To carry out general administration duties and provide clerical assistance as required. To support the induction and training of new staff within the secretarial service. To allocate work to support/relief staff. To order and take receipt of general office stationery and equipment. Inclusive Recruitment & Selection We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change. We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net Trust Values The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values: Compassion leading by kindness and showing empathy, understanding and respect Accountability striving to do the right thing and owning responsibility Respect value differences, tackling inequality and fostering a culture of inclusion Excellence delivering a high-quality standard of care

Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Client Services Coach with excellent customer service skills and experience supporting / mentoring within a customer service team, who works to a high level of accuracy as well as good working knowledge of Microsoft Office is required to join a well-established health consultancy company.


SALARY: Competitive

LOCATION: Hybrid – working from the office in Sheffield, South Yorkshire and from home

JOB TYPE: Full-Time, Permanent

WORKING HOURS: 37.5 hours per week, Monday – Friday, between 8am and 6pm


JOB OVERVIEW

We have a fantastic new job opportunity for a Client Services Coach with excellent customer service skills and experience supporting / mentoring within a customer service team, who works to a high level of accuracy as well as good working knowledge of Microsoft Office.

As the Client Services Coach you will mentor, support and develop the teams to achieve KPI targets, as well as support the training Co-Ordinator in the development and delivery of in-house training.

Working as the Client Services Coach you will assist the Team Manager with the development of CSA’s and support training plans across the client services directorate.


DUTIES

Your duties and responsibilities as the Client Services Coach include:

• Coach, support and develop the teams to achieve KPI targets

• Support the training Co-Ordinator in the development and delivery of in-house training

• Assist Team Manager with the development of CSAs and support training plans across the client services directorate

• Point of escalation for technical questions, system functions and procedural issues

• Conducting quality monitoring of CSAs in order to identify and deliver training requirements and provide feedback to Team Managers

• Provide excellent customer service in response to all enquiries and promote best practise to maintain company standards

• Provide input to recruitment and selection process

• Supporting team members to work through their action plans, competency training plan and personal development plans

• Liaise with training co-ordinator and customer experience team to promote a customer focused environment to include customer feedback

• Develop and maintain the skills matrix for staff training purposes

• Provide coaching support (including feedback) to all admin staff throughout the Client Services Directorate

• Provide direction and support on decision making by acting as a technical reference point

• Oversee and take responsibility for quality assurance monitoring, training needs analysis and staff development

• Ensure quality assurance figures are up to date and available to Team Manager

• Work with other coaches to share information, ensure consistency and promote good customer service values through coaching best practice

• Support the development of existing staff alongside Team Managers

• Ensure skills matrix is up to date and plans are in place to train appropriate candidates

• Development and support of all staff within their probation period to attain the required standard within a timely manner

• Help devise, plan and implement coaching programmes to establish succession planning

• Support the Training co-ordinator to ensure procedures and training material are up to date


CANDIDATE REQUIREMENTS

Essential

• Excellent understanding of products, systems and procedures

• Support/ mentoring experience within customer service teams

• Excellent literacy, numeracy and oral communication skills, including telephone techniques

• Proficient use of Microsoft Office and IT Solutions

• Diary management experience

• Ability to rationalise competing priorities

• Providing services to meet quality assurance targets

• Working to and maintaining Internal and external KPI`s

• Maintaining accurate customer service records

• Meeting deadlines and targets as required

Desirable

• Workplace Coaching qualification

• Ability to work from home or office

• English GCSE grade A-C

• Knowledge of excel and PowerPoint

• Experience in project management

• Experience of delivering group presentations


HOW TO APPLY

To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV’s of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.

JOB REF: AWDO-P11632

Full-Time, Permanent Jobs, Careers and Vacancies. Find a new job and work in Sheffield, South Yorkshire. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online.

AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency.

awd online | http://www.awdo.co.uk

Administrator / Administrative Assistant with excellent organisation, communication, administration and Microsoft Office skills is required to join a well-established health consultancy company.


SALARY: £20,572 per annum pro rata

LOCATION: Sheffield, South Yorkshire – Office Based position

JOB TYPE: Full-Time, 3 Month Fixed Term Contract

WORKING HOURS: Monday – Friday, 8am – 6pm, 37.5 hours per week


JOB OVERVIEW

We have a fantastic new job opportunity for an Administrator / Administrative Assistant with excellent organisation, communication, administration and Microsoft Office skills.

Working as the Administrator / Administrative Assistant you will be responsible for the scanning of clinical and historical documentation and saving via appropriate holding folders.

As the Administrator / Administrative Assistant you will maintain index of boxes that are accessed for scanning, as well as sort and scan hard copy files to electronic images, ensuring a quality outcome.


DUTIES

Your duties and responsibilities as the Administrator / Administrative Assistant are:

• To scan clinical and historical documents and save via appropriate holding folders

• To maintain index of boxes that are accessed for scanning

• Sort and scan hard copy files to electronic images, ensuring a quality outcome

• Follow procedures and complete internal documentation and tracking logs

• Always adhere to GDPR guidelines and maintain a clean work environment

• Scanning of all prepped documents, which may include document sorting, counting, and page separation, all assigned scanning is to be processed efficiently and accurately

• To be able to adapt to any changes and follow instructions provided by management


CANDIDATE REQUIREMENTS

• Offer flexibility in working pattern as required

• Basic Computer Knowledge to include Outlook, Word & Excel

• Proficiency in reading, writing, and communicating

• Communicate efficiently with co-workers and managers

• Able to work alone and manage own workload

• Good interpersonal skills

• Organisation skills

• Flexible in approach

• Able to make decisions

• Able to work as part of a team


NO AGENCIES PLEASE


HOW TO APPLY

To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV’s of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.

JOB REF: AWDO-C11633

Full-Time, Contract Jobs, Careers and Vacancies. Find a new job and work in Sheffield, South Yorkshire. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online.

AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency.

awd online | http://www.awdo.co.uk

Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Your new company
A prestigious Law firm in Sheffield.
Your new role :
Working in a team you will be an experienced Legal Secretary who is used to working in a very fast-paced environment.

• Provide administrative and secretarial support to the partner and the wider legal team, including drafting, proofreading, and filing legal documents, correspondence, and contracts
• Manage and maintain files, calendars, and diaries of 3 Directors, ensuring deadlines and appointments are met
• Deal with clients and other professionals over the phone, email, and face to face, providing excellent customer service and communication skills
• Handle confidential and sensitive information with discretion and professionalism

What you\'ll need to succeed
It is imperative that you have worked in a similar environment and have experience of supporting a Director/ partner. You will be resilient, tenacious and posses superb system skills.
What you\'ll get in return
25 days holidays plus stats
Company bonus scheme
Discounted parking
What you need to do now


If you\'re interested in this role, click \'apply now\' to forward an up-to-date copy of your CV, or call us now.
If this job isn\'t quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Environment Agency - Personal Assistant

Location: Sheffield (Hybrid Working: a mixture of office working and working from home)

Hours: Monday - Friday, 37 hours per week. Hours must be completed between 7-6

Pay: £13.02 per hour

Job Type: Temporary

A Little Bit About Us:

Brook Street have grown into one of the UK's leading recruitment agencies − matching thousands of people with meaningful job opportunities at more than 4,500 companies every year. Delivering a quality service to suit the needs of clients and candidates alike was important to our founder Margery Hurst and it remains important to us today.

Recruitment is about so much more than just filling job vacancies. It's about giving people the chance to unleash their full potential, through their perfect new role.

About the Client:

The Environment Agency work to create better places for people and wildlife and support sustainable development.

About the Role:

• Diary management
• Correspondence and email management
• Meeting arrangements and event management
• Booking travel and hotels
• Provision of administrative duties, general office cover for telephones, hosting visitors
• Produces minutes/a record of meetings as requested by the director, communicates outcomes and ensures that follow up action is taken
• Ensures that the director is fully prepared for all activities undertaken during their day to day activities, including writing, commissioning, co-ordination and quality assuring briefings as necessary

What's in this for you?

Applying for a personal assistant role offers an unparalleled opportunity to make a meaningful impact on an individuals professional life. As a personal assistant, you become the crucial link that ensures seamless organisation, efficient time management and effective communication.

This role not only hones your multitasking and problem-solving skills but also provides a unique vantage point into diverse aspects of the individuals life. It's a chance to cultivate strong interpersonal skills, exercise discretion and build a flexible skill set applicable across various industries.

Ultimately being a personal assistant is more than a job; it's a role that allows you to contribute significantly to someone else's success while continually developing your own capabilities.

If this sounds like the role for you then please apply now! Please note we expect a large volume of applications for this role and so if you have not heard anything within 7-14 working days please presume you have been unsuccessful on this occasion.

Your new company
Working for a leading public sector organisation in Sheffield, you will be part of a new project team providing full admin support for various project-related tasks.
KEY VACANCY INFORMATION
- Immediate start required
- Temporary until April 2024
-Salary guide £27,000 - £30,000 depending on experience


-Sheffield central city location
- Hybrid 3 days office 2 days home
- 37 hours a week 9am - 5pm Monday to Friday


Your new role
This will be a busy role providing all round administration experience and would suit a candidate with previous project-administration based experience.
The main purpose of the role will be to provide admin support to a project against the delivery of a specific organisation programme. This role will report to the Project Manager and duties of the post will include;
- Progress actions for Project Leads
- Take notes in meetings, record actions, prepare for meetings
- Support with preparation of various reports extracting data into report format e.g Word, PowerPoint or Excel
- Complete updates and logs of issues in the project work in progress, maintain the database
- Finance admin tasks - manage PO's, aligning invoices on the project
- Complete associated admin tasks for various stakeholders and managers as required
What you'll need to succeed
The successful applicant will ideally have held a similar role before and be able to complete the duties of the role
Good project based admin skills
Excellent working knowledge of MS Office
Intermediate Excel skills
What you'll get in return
KEY VACANCY INFORMATION
- Immediate start required
- Temporary until April 2024
-Salary guide £27,000 -£30,000
-Sheffield central city location
- Hybrid 3 days office 2 days home
- 37 hours a week 9am - 5pm Monday to Friday


What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

The main purpose of this role is to provide a front desk service on our Theatre Admissions Unit (TAU) and provide a non-clinical support to the unit. The role will also provide, preparing physical files for clinical staff to document a patient's visit and admissions and discharge procedures for patients. The role will also require liaising with other teams, dealing with all incoming telephone calls and provide patient access to the ward. We are seeking someone who is conscientious, able to work with ambiguity by problem solving and keen to work in a fast -paced environment. We would be delighted to hear from you if you feel you have the right qualities for this role. Both NHS and non-NHS experience are welcome Inclusive Recruitment & Selection We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change. We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net Trust Values The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values: Compassion leading by kindness and showing empathy, understanding and respect Accountability striving to do the right thing and owning responsibility Respect value differences, tackling inequality and fostering a culture of inclusion Excellence delivering a high-quality standard of care