Total 209 Administrative / Clerical job vacancies in SITE - Butterworth Hospital - 100 Michigan St - Grand Rapids

Please refer to the job description attached. If you have any questions about this position please do not hesitate to contact us.

An exciting opportunity has arisen for a Medical Secretary to join the administration team that supports Later Life & Memory Service (LLAMS) based at Harry Blackman House. St Helens The successful candidate will also be required, on an adhoc basis, to provide medical secretary support to Early Intervention in Psychosis (EIP) team, Recovery Team and Routine Recovery Team.

The successful candidate will be an integral member of the Later Life & Memory Service team based in Harry Blackman House and will work closely with our current medical secretary.

Duties will include:
• To provide flexible administrative and clerical cover to support the needs of the service
• To provide an efficient audio, copy typing and word processing service. Processing all in a timely, accurate and quality manner
• Take comprehensive minutes for Team meetings and clinical consultation, such as Multi Disciplinary Meetings (MDT's).
• Arrange internal and external meetings/visits, which may include the booking of venues and hotels.
• Liaise with external agencies including, secondary and tertiary care providers.
• Ensure team is appraised of Consultants annual/study leave
• Provide secretarial support to other teams on an adhoc basis.

In addition to the above you must:
• Be motivated
• Be flexible
• Be committed to being part of a team that is dedicated to providing the best possible outcomes for the patients in our care.
• Have great communication and organisational skills;
• Possess a sound understanding of medical terminology
• Have excellent IT skills demonstrating the ability to use Microsoft Office and our clinical IT system (RiO).



Mersey Care is one of the largest trusts providing physical health and mental health services in the North West, serving more than 1.4 million people across our region and are also commissioned for services that cover the North West, North Wales and the Midlands.

We offer specialist inpatient and community services that support physical and mental health and specialist inpatient mental health, learning disability, addiction and brain injury services. Mersey Care is one of only three trusts in the UK that offer high secure mental health facilities.

At the heart of all we do is our commitment to ‘perfect care’ – care that is safe, effective, positively experienced, timely, equitable and efficient. We support our staff to do the best job they can and work alongside service users, their families, and carers to design and develop future services together. We’re currently delivering a programme of organisational and service transformation to significantly improve the quality of the services we provide and safely reduce cost as we do so.

Flexible working requests will be considered for all roles.

Duties will include:
• To provide flexible administrative and clerical cover to support the needs of the service
• To provide an efficient audio, copy typing and word processing service. Processing all in a timely, accurate and quality manner
• Take comprehensive minutes for Team meetings and clinical consultation, such as Multi Disciplinary Meetings (MDT's).
• Arrange internal and external meetings/visits, which may include the booking of venues and hotels.
• Liaise with external agencies including, secondary and tertiary care providers.
• Ensure team is appraised of Consultants annual/study leave
• Provide secretarial support to other teams on an adhoc basis.

In addition to the above you must:
• Be motivated
• Be flexible
• Be committed to being part of a team that is dedicated to providing the best possible outcomes for the patients in our care.
• Have great communication and organisational skills;
• Possess a sound understanding of medical terminology
• Have excellent IT skills demonstrating the ability to use Microsoft Office and our clinical IT system (RiO).


This advert closes on Sunday 4 Aug 2024

Duties will include: To provide flexible administrative and clerical cover to support the needs of the service To provide an efficient audio, copy typing and word processing service. Processing all in a timely, accurate and quality manner Take comprehensive minutes for Team meetings and clinical consultation, such as Multi Disciplinary Meetings (MDT's). Arrange internal and external meetings/visits, which may include the booking of venues and hotels. Liaise with external agencies including, secondary and tertiary care providers. Ensure team is appraised of Consultants annual/study leave Provide secretarial support to other teams on an adhoc basis. In addition to the above you must: Be motivated Be flexible Be committed to being part of a team that is dedicated to providing the best possible outcomes for the patients in our care. Have great communication and organisational skills; Possess a sound understanding of medical terminology Have excellent IT skills demonstrating the ability to use Microsoft Office and our clinical IT system (RiO).

For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post. For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post. As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare is working in partnership with The Princes Trust to support people getting into work, as part of this partnership, we are offering an employability service to support individuals between 16-30 years old with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support please do contact dhc.wideningparticipation@nhs.net

RESPONSIBILITIES Work closely with the Practice team in the coordination of work and daily administration needs. Liaise and communicate with patients in the delivery of their care and signpost them to appropriate services to support their health and wellbeing. Manage recall systems, clinical testing and invitations for appropriate clinical needs as per Practice protocols. Work closely with the clinical team providing computer searches and data to meet its service delivery requirements and changing care pathways. Support the clinical team in the design and implementation of new and changing care pathways, enhanced services and performance targets. Take responsibility for relevant projects working closely with the parties that are involved, and supporting the team with appropriate training. Assist Practice Manager in CQC compliance. Develop policies, procedures and patient information as appropriate to this role. Provide training and support as appropriate to the Practice team. Attend and represent the Practice at relevant meetings and training events. Participate collaboratively with other Practices, IT colleagues and health and social care teams. Assist the Practice in providing a high quality patient service, meet and demonstrate its performance markers and maximise efficiencies and resources. Make recommendations relating to innovative ways of working, changing services, regulation updates, continuous learning and more. Ensure that the areas of responsibility are safe and within legal and national regulations to include GDPR data protection regulations and Care Quality Commission compliance. Assist and participate in inspections and audit when required. Some flexibility with hours will be needed particularly for meetings and training. Other duties as deemed reasonable for this role. ADDITIONAL RESPONSIBILITIES In addition to the specific responsibilities set out within this job description, Midway Surgery has the following expectations of all staff: Customer Care The post-holder must act in such a way to promote a positive image at all times. It is expected that all staff members reflect the values of the organisation: QUALITY - Clinical quality; quality of our service from start to finish; quality of our environments HELPFUL AND EMPATHETIC ATTITUDE - Respectful, friendly, adaptable, caring and understanding behaviours with patients and each other. MAKING IT EASIER - easier to get help, information, to book, to work and use technology solutions COMMUNICATION - with patients and with each other. Open and honest, one team culture, with third parties and communities. Confidentiality: In the course of seeking treatment patients entrust us with and allow us to gather sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately. In the performance of the duties outlined in this Job Description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential. Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data. Information Governance All staff have a personal responsibility to ensure that person identifiable, confidential or sensitive information is processed in line with the Data Protection Act (2018), General Data Protection Regulations, the Human Rights Act (2000) and other requirements such as the Caldicott principles. All staff must be aware of the requirements to ensure there is no breach or unauthorised disclosure. Health & Safety at Work In accordance with the Management of Health and Safety at Work Regulations 1992 (as amended) and other relevant Health and Safety legislation, staff have a duty to take responsible care to avoid injury to themselves and to others by their work activities, and to co-operate with the organisation and others in meeting statutory and mandatory requirements. Infection Prevention & Control It is the responsibility of all staff to ensure high quality patient care is based upon principles of best practice in infection prevention and control. All staff must fully co-operate in achieving compliance with safe systems of work when undertaking activities that present a risk of the spread of infection. Safeguarding of Children and Adults at Risk Post holders have a general responsibility for safeguarding children and adults at risk in the course of their daily duties and for ensuring that they are aware of the specific duties relating to their role. The expectation is that the post holder is familiar with the relevant procedures and guidelines relevant to their job role. Personal/Professional Development: The post-holder will participate in any training programme implemented by the Practice as part of this employment which may be outside normal working hours, to include: All staff have a responsibility to participate in appraisal with their manager / team leader. Take responsibility for maintaining a record of own personal and/or professional development. Monthly Practice training afternoons. Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work. Meetings Staff are expected to attend meetings, as required sometimes, these may be held outside of normal working hours. Policies, Procedures & Guidelines All staff must be aware of and adhere to all relevant Practice policies, procedures and guidelines. Whistleblowing - Raising Concerns It is the responsibility of all staff to raise any concerns if they reasonably believe that one or more of the following is either happening, has taken place, or is likely to happen in the future relating to the Partnerships business: A criminal offence or a breach of a legal obligation A miscarriage of justice A danger to the health and safety of any individual Damage to the environment Deliberate attempt to conceal any of the above. Any other legitimate concerns

Administrative Assistant

Hours: 37 hours per week, 39 weeks per year

Grade: Band 2, SCP 3-5

FTE Salary: £22,737 - £23,500 Per Annum

Actual Salary: £19,610.66 - £20,268.75 Per Annum

St Joseph's Catholic Voluntary Academy are seeking to appoint an Administrative Assistant to support the smooth running of our school office. We have a passionate and dedicated staff team, who are committed to providing an outstanding education for the children.

Your responsibilities

To provide routine support in the general, administrative, welfare and financial administrative functions of the school.
To promote the ethos of the school when communicating with children, staff, parents, governors and visitors.
To provide a positive image of the school in accordance with the mission statement.
Undertake all reception duties, answering routine telephone and face to face enquiries and signing visitors in and out of the premises.
Assist with pupil first aid/welfare duties, liaise with parents, staff etc.
Process orders and receipt goods on behalf of the school.
What are we looking for?

A friendly and proactive approach
Excellent written and verbal communication skills
The ability to follow school policy and protocols
A team player with a keen eye for detail
A highly organised and efficient member of the team
The St Ralph Sherwin Catholic Multi-Academy Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. This post is subject to satisfactory references, which will be requested, prior to interview, an enhanced Disclosure and Barring Service (DBS) check, medical check, evidence of qualifications plus verification of the right to work in the UK.

Please note that the closing date may be brought forward depending upon interest. For further details kindly contact 01332 361 660.

Being part of the St Ralph Sherwin Catholic Multi Academy Trust

On 1st September 2018, the St Ralph Sherwin Catholic Multi Academy Trust, part of the Diocese of Nottingham, brought together 25 Catholic schools located in Derby City, Derbyshire, Staffordshire, Nottinghamshire and Stockport together in partnership, to ensure the very best spiritual, social and academic experiences and outcomes for the young people in our schools.

Everything we do is to better the lives and futures of our children, providing access to first-class teaching, both academically and spiritually and we are united by our collective vision to excel.

Why work for the St Ralph Sherwin Multi Academy Trust?

To find out why you should come and join our team, click on the link to our ‘Why work with us?’ brochure.

A summary of our fantastic benefits are as follows:

Access to first class CPD opportunities. We also work in partnership with Nottingham Teaching School Alliance to deliver meaningful and relevant CPD. Our Leadership Academy identifies and develops future leaders.
Genuine opportunities for career progression - with 25 academies in our family, and 84 academies across the Diocese, opportunities for career progression are a reality.
Professional assistance - you will have access to an Employee Assistance Programme which provides confidential, independent and unbiased information and guidance 24/7. If clinically advisable, it also offers face-to-face counselling sessions.
Pension - automatic enrolment into the Teachers’ Pension Scheme with 23.68% employer contributions, or to the Local Government Pension Scheme for support staff, one of the most competitive on the market, with employer contributions of above 20% in most cases.
Terms and Conditions - we have committed to following nationally agreed terms and conditions for pay for both teachers and support staff.
For more information about our Trust and our Academies, please visit www.srscmat.co.uk

Follow us on twitter @srscmat

Connect with us on linkedin

What skills and experience we're looking for

We are looking for an organised, efficient and approachable person to join the admin team in our friendly school.

The main duties are to provide the school with an efficient administrative support service.

Excellent ICT skills, communication skills and the ability to use MS Office are essential

What the school offers its staff



In return we offer:



• Being part of a friendly and outward looking school with 120 wonderful pupils and a strong staff team ethos
• Positive working environment, with lots of variety and opportunities to interact with pupils, families, staff and a wide range of visitors
• Effective admin systems are in place, such as Arbor, Access, Outlook and Teams
• A chance to learn, share and develop new skills in the context of a busy school office







Chocolate and cake on a regular basis!

Further details about the role



Please email joinus@samuelpepys.cambs.sch.uk for more information. An application form, job description and person spec can be downloaded from our website. Your prospects of being invited to interview will be enhanced if your letter of application identifies your personal experiences, strengths and qualities cross referenced to the person specification. Please contact Lynne, School Business Manager to make a convenient time to visit the school before submitting your application.



Closing date for applications is 9.00am on Friday 11th July 2024 and both references will be requested before the interviews are held

Samuel Pepys School is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. All appointments are subject to successful pre-employment checks including an enhanced DBS, health check and two satisfactory references, requested prior to interview. In line with KCSIE guidance and as part of due diligence an online check will take place for shortlisted. We actively promote equality of opportunity in employment in our school and would be pleased to receive applications from all candidates regardless of age, ethnicity or religion

Commitment to safeguarding

Samuel Pepys School is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. All appointments are subject to successful pre- employment checks including an enhanced DBS, medical check and references, requested prior to interview. If you would like to talk informally about this opportunity, or arrange to visit, please contact Joanne Hardwick, Head Teacher or Penny Kirkpatrick, Deputy Head. Further information can be found on the school website under staff /join our team

Please refer to the job description attached. If you have any questions about this position please do not hesitate to contact us.

Still not sure? Contact Tracey Munford by emailing tracey.munford@nhs.net to answer any queries you may have Please note: This advert may close early if a high volume of applications are received

Are you:
• Organised?
• Positive?
• Empathetic?
• Reliable?
• Solution focussed?
• IT literate
• Motivated to support the NHS?



Do you have:
• Customer service experience?
• A good work ethic?
• A “can do” attitude?
• Initiative?
• A passion to improve patient experience?
• A sense of accountability?



As a Clinical Secretary in the Paediatric Department you will play a vital role in supporting clinicians to achieve exemplary patient care. If you enjoy variety in a fast-paced environment wish to be part of a team striving to make a difference and have the ability to work under pressure at times and you can answer “yes” to the above then we want to hear from you. Due to the nature of the speciality this is a particularly fast paced role.

The successful candidate will need to deal with patients, clinicians & other staff members, ensuring high levels of customer service and attention to detail. You will have regular interaction with the secretarial management team & the departmental service manager. It is essential that you are able to demonstrate good interpersonal, verbal & written skills & have a "can do" attitude.

You will have a good level of IT literacy as you will be using multiple software packages. You will be empathetic, efficient, hardworking & resilient.

This role will keep you both challenged & busy as you work closely with colleagues to support the clinical teams.

Potential applicants should ensure they evidence the skills listed above in their application.

In return we offer our employees:
• Training & development including paid apprenticeships leading to valuable qualifications
• Career progression opportunities
• 27 days paid annual leave plus bank holidays rising to 33 days with continued service
• Contributory pension scheme
• Flexible working patterns

The Trust is an equal opportunities employer & believes in treating everyone with dignity & respect. We encourage applications from all sectors of the community. We are committed to the health & wellbeing of our staff & we have a number of initiatives which promotes our supportive & inclusive approach to staff health & wellbeing, career development & benefits.

Still not sure? Drop an email to bobby.rawlinson@nhs.net who can answer any queries you may have

We are proud to provide ‘Outstanding’ care and be a great place to work.

At East Sussex Healthcare NHS Trust (ESHT) we provide safe, compassionate and high quality hospital and community care to the half a million people living in East Sussex or visiting our local area. We are one of the largest organisations in East Sussex with an annual income of £476 million and we are the only integrated provider of acute and community care in Sussex. Our extensive health services are provided by over 7000 dedicated members of staff working from two acute hospitals in Hastings and Eastbourne, three community hospitals in Bexhill, Rye and Uckfield, over 100 community sites across East Sussex and in people’s own homes.

In 2020 the Care Quality Commission (CQC), the health and care regulator, rated us as ‘Good’ overall, and ‘Outstanding’ for being caring and effective. Our acute hospital at Hastings and our Community Services are also rated ‘Outstanding’. Our acute hospital at Eastbourne is rated ‘Good’.

In the summer of 2020, the Trust launched its ambitious ‘Building for our Future’ (BFF) programme. This once in a lifetime programme aims to repair, redevelop and expand our hospitals, transforming the environment in which we provide care for generations to come.

Please refer to the job description attached.

If you have any questions about this position please do not hesitate to contact us.


This advert closes on Wednesday 17 Jul 2024

Proud member of the Disability Confident employer scheme

Be responsible for dealing with telephone enquiries from families. Booking patients attendance at clinic. Outcoming of appointments. Liaising with Consultants and Secretaries as required. Be aware of the responsibility of all employees to maintain a safe and healthy environment for patients, visitors and staff.Ensure that all duties are carried out to the highest possible standard, and inaccordance with current quality initiative within the area of work and the Trusts Equality, Diversity and Inclusion Strategy. Have a commitment to identifying and minimising risk, report all incidents andreport to the manager any risks which need to be assessed.Any other duties commensurate with the grade and in line with the requirements of the post. This job description reflects the present requirements of the post and it does not form part of the contract of employment. If the duties of the post change and develop the job description will be reviewed and will be subject to amendment, in consultation with the post holder. Appropriate notice of such changes will be given.

Please refer to the job description attached. If you have any questions about this position please do not hesitate to contact us.

Duties will include: To provide flexible administrative and clerical cover to support the needs of the service To provide an efficient audio, copy typing and word processing service. Processing all in a timely, accurate and quality manner Take comprehensive minutes for Team meetings and clinical consultation, such as Multi Disciplinary Meetings (MDT's). Arrange internal and external meetings/visits, which may include the booking of venues and hotels. Liaise with external agencies including, secondary and tertiary care providers. Ensure team is appraised of Consultants annual/study leave Provide secretarial support to other teams on an adhoc basis. In addition to the above you must: Be motivated Be flexible Be committed to being part of a team that is dedicated to providing the best possible outcomes for the patients in our care. Have great communication and organisational skills; Possess a sound understanding of medical terminology Have excellent IT skills demonstrating the ability to use Microsoft Office and our clinical IT system (RiO).

Your new company
A modern thinking law firm based in Bury St Edmunds.

Your new role
This is a 2-week holiday support with a 1-day handover temporary legal secretary/audio typist job. You will be working in a collaborative environment supporting the family law team. Duties include but not limited to:

• Accurately prepare various legal documents from digital dictation, including letters, forms, briefs, and invoices.
• Handle routine matters, correspondence, and queries independently when appropriate.
• Liaise with clients, counsel, courts, and other third parties.
• Assist enquiries by phone and in person, arrange consultations/appointments/call-backs, and follow up on open enquiries.
• Provide clients with a high level of service, resolving any queries or concerns promptly and courteously.
• Enter key dates in the central diary, monitor diary notes and forthcoming events and deadlines.
• Manage files including opening and closing files, conducting conflict checks, maintaining files in good order.
• Assist with other duties such as photocopying, faxing, reception cover, etc.
• Record all relevant work on the firm's computerised time recording system.

What you'll need to succeed
The role requires a confident and professional legal secretary who is adept at audio typing and document preparation AND is available to start work on 19th July and cover for 2 weeks.

You will require:

* Proven experience as a Legal Secretary, particularly with audio typing and document preparation.
* Familiarity with legal terminology.
* Excellent organisational skills and attention to detail.
* Strong communication skills and the ability to liaise with various parties.
* Competence in handling confidential information.
* Proficiency in using legal software and computerised time recording systems.

What you'll get in return

• 100% office based - Monday to Friday
• Hours 9:00 -17:00
• Friendly working environment.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Provide a comprehensive secretarial support support to the Clinical Board and senior management team; Administer electronic outlook diaries of members of the management team such as making appointments, and assembling the appropriate documents in preparation for meetings. Invite personnel from within the Trust and from external organisations to attend when required; Arrange meetings, co-ordinating agendas and invite personnel for discussion/ presentation, attend meetings, taking and distributing minutes as required. Utilise excellent communication skills and responsibility for handling confidential and sensitive information and redirecting to the appropriate deputising manager using good judgment; Plan and manage own time effectively and work unsupervised on a daily basis; Develop and maintain effective communications at all levels throughout the service, Trust; Deal with general enquiries from members of staff, external bodies and members of the general public in a polite, professional manner and take messages as appropriate; Undertake any other relevant administrative tasks that may be required for the effective running of the service. Job Purpose Provide a comprehensive secretarial support to the Clinical Board and senior management team. Communicates with healthcare professionals within the Clinical Board and other departments. Provide cover for the Director of Operations Personal Assistan Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.