Total 7 Administrative / Clerical job vacancies in PA3 2ST

Advert

As a clerical assistant working in our team, you will be based within a school providing clerical support to the team school.

You will provide a range of clerical duties including: word processing and document production; data input into electronic systems; reception and access control duties; cash handling; supporting the ordering and procurement of supplies; dealing with mail, telephone and email enquiries; and, general clerical support.

You will receive training in your duties and the systems you will use. This will be provided on site by your line manager. You will be expected to work using your own initiative and also as part of a team supporting the Management Team within the school.

It is essential that you have experience of working in a clerical role within an office environment. It is also essential that you have knowledge of common IT systems including databases and Microsoft Office and have effective customer service, organisational and time management skills. It is preferable that you have knowledge of SEEMIS, PECOS and Microsoft Outlook.

An SVQ Level 2 in Business Administration (or equivalent) or Customer Service Professional Award is desirable. Experience of working with different agencies and use of purchasing systems is also desirable.

If successful, you will be required to undertake a Disclosure Scotland check, the level of check will be determined by the duties of the post. If you would like further information in relation to the Disclosure Scotland checks, please visit www.disclosurescotland.co.uk.

Proud member of the Disability Confident employer scheme

Advert

We are looking for a well organised individual to ensure an effective clerical support service is provided to our stakeholders and customers.

Duties for the post include providing an effective financial business support service, including the handling and recording of both Council and client fund monies; processing manual and computerised financial, client and service information; producing and analysing reports; document production including typing letters & reports; processing purchase orders; providing basic IT assistance and instructing, allocating and checking work of employees and, offering advice and guidance to clerical assistants where required.

You will work as part of the Customer & Business Services team supporting multiple social work establishments across Renfrewshire. You may work independently or as part of an onsite team and will be first point of contact for clerical support to local managers and their staff. Effective organisational skills and a flexible approach are therefore essential, as are effective communication skills as you will be working in busy establishments supporting social work clients or their families.

It is essential that you have experience of working in a clerical role and carrying out a wide range of support duties, as well as working with a range of software packages including Microsoft Excel and databases. It is also essential that you have the ability to work as part of a team and on your own initiative, work to deadlines and quality standards and have effective customer service skills as well as being self-motivated and resilient when handling some challenging and vulnerable client groups.

It is desirable that you have knowledge of procurement systems as well as service user / customer information systems. Previous experience of supervising staff is also desirable along with an SVQ Level 3 in Business Administration or equivalent.

If successful you will be required to undertake a Disclosure Scotland check, the level of check will be determined by the duties of the post. If you would like further information in relation to the Disclosure Scotland checks, please visit www.disclosurescotland.co.uk.

Proud member of the Disability Confident employer scheme

Advert

You will undertake a range of administrative tasks in support of the delivery of a comprehensive, customer focused, business support service across Renfrewshire Council.

Key tasks for which you will be responsible include; supervision of staff; duties including meeting and greeting visitors and dealing with customer enquiries online and by telephone in line with Customer Care standards; a range of administrative tasks including the preparation of correspondence, reports and minute taking as required and data quality checking/quality assurance and maintaining a range of manual and computer based recording systems ensuring that all records for which you are responsible for are accurate, up to date and stored in line with Council Policy.

It is essential that you have experience of; customer service; carrying out a wide range of administrative tasks and working with standard computer systems including Microsoft Office packages i.e. Excel and Word. It is also essential that you have the ability to; work as part of a team and on your own initiative; meet deadlines and quality standards; multi task and have effective organisational, communication, literacy and numeracy skills.

It is desirable that you have experience of supervising staff and developing processes and procedures, as well as a knowledge of Renfrewshire Council’s Corporate Policies and practices and Insurance Services.

An SVQ Level 3 in Business Administration or equivalent is also desirable.

If successful, you will be required to undertake a Disclosure Scotland check, the level of check will be determined by the duties of the post.

If you would like further information in relation to the Disclosure Scotland checks, please visit www.disclosurescotland.co.uk.

Proud member of the Disability Confident employer scheme

Advert

As a clerical assistant working in our team, you will be based within a school providing clerical support to the team school.

You will provide a range of clerical duties including: word processing and document production; data input into electronic systems; reception and access control duties; cash handling; supporting the ordering and procurement of supplies; dealing with mail, telephone and email enquiries; and, general clerical support.

You will receive training in your duties and the systems you will use. This will be provided on site by your line manager. You will be expected to work using your own initiative and also as part of a team supporting the Management Team within the school.

It is essential that you have experience of working in a clerical role within an office environment. It is also essential that you have knowledge of common IT systems including databases and Microsoft Office and have effective customer service, organisational and time management skills. It is preferable that you have knowledge of SEEMIS, PECOS and Microsoft Outlook.

An SVQ Level 2 in Business Administration (or equivalent) or Customer Service Professional Award is desirable. Experience of working with different agencies and use of purchasing systems is also desirable.

If successful, you will be required to become a PVG Scheme Member.

If you would like further information in relation to the Protection of Vulnerable Groups Scheme, please visit www.disclosurescotland.co.uk.

Proud member of the Disability Confident employer scheme