Total 37 Administrative / Clerical job vacancies in Milton Keynes, Buckinghamshire, MK9 1AN

Provision of a full medical secretarial service to facilitate the smooth running of the department. Type confidential letters and reports Maintain an efficient filing system Arranges meetings, update agenda and takes minutes of meetings sending out document of relevance. To process all outgoing mail including the mailing of reports to clinicians and GPs. To deal with correspondence and enquiries in connection with the Microbiology Department. Receive and respond appropriately to telephone and personal enquiries from patients, relatives, GPs, other Consultants, and external bodies, referring and escalating enquiries to the Departments Consultants / Clinical Teams / Laboratory Manager where necessary. To liaise with IPC team To place & receipt orders for the laboratory using the NHS i-procurement online ordering system. To follow up with invoices received, check for duplication and other errors Input and interaction with the pathology WinPath system and associated software to facilitate the production and distribution of reports. To photocopy and collate information as necessary. To maintain patient confidentiality in accordance with the local and Trusts policies familiarity with Data Protection Act and other related policies Provide support/assistance for Microbiology administration staff during times of absence to ensure an efficient service is always maintained. Please refer to the job description for further details.

Our client HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice. HMCTS provides administrative support for the legal system across England and Wales, ensuring justice works for everyone.
Our justice system defends our fundamental rights and freedoms. It is a cornerstone of our modern society and it must serve all those who call on it, when they call on it. From some of the most vulnerable people in our society, to families in crisis, claimants and commercial businesses - HMCTS has a responsibility to administer a justice system that is accessible to everyone and operates efficiently.


Brook Street are currently recruiting for an Admin Officer to work with in a large public sector client within the legal sector at Oxford Combined Courts

Our client HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice. HMCTS provides administrative support for the legal system across England and Wales, ensuring justice works for everyone.

An Admin Officer is required at Milton Keynes courts initial contract until end of December 2024


£11.44 per hour raising to £11.88 per hour after 12 weeks
Monday to Friday

Duties include:
Microsoft packages
Checking, processing and responding to court applications
Informing the courts and prisons establishment of the diarised defendent hearing
Dealing with customers via telephone and face to face
Using the internal systems to log data - training will be provided

3 year referencing and DBS clearance is required for this role.


Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Job Title: Administrative Assistant

Location: Aylesbury
Contract Length: Until the December 2024
Pay Rate: £12.99 per hour

Our government client based in Bicester currently seeking an Administrative Assistant to join their team. This is a fantastic opportunity to work within a dynamic and supportive environment.

Responsibilities:
- Sorting and distributing mail
- Photocopying, filing, posting or proof-reading data
- Answering telephone calls and relaying messages
- Collating and analysing fairly complex information or data, submitting results in a written report
- Overseeing administrative procedures and processes
- Assisting with budget preparation and control, if required
- Acting as an administrative liaison with internal and / or external sources
- Preparing routine correspondence

This will be working in the Regional Rehabilitation Unit in RAF Halton working with patients with a range of rehabilitation needs where admin plays a crucial role.

Working pattern: 37 hours
0800-1700 Monday to Thursday with 60min for lunch
0800-1300 Friday nil lunch break

Requirements:
- Two GCSEs at Grade C or above or equivalent
- NVQ Business Administration level 1 (or suitable administrative experience)
- Basic knowledge of Microsoft Office
- Good communication skills, both oral and written

If you are a motivated individual with a keen eye for detail and excellent organisational skills, we would love to hear from you.

Please apply online.

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.?
In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Main duties and responsibilities To work as a member of the team but be able to work without direct supervision. To undertake all clerical aspects relating to admission, discharge or transfer of all patients. To ensure the data on the computer system is up to date (e.g. badger, eCare and outcome data). To maintain good communication links with all members of the multi-disciplinary team. To deal with telephone calls and visitors to the unit in a welcoming and friendly manner. Arrange outpatients appointments as required. Carry out procedures via the Trusts computer system and Clevermed, Badgernet system for the admission, transfer and discharge of patients. Undertake computer-training courses as required and ensure up to date bed states daily. Be involved in the training of new staff (with the support if the IT department) in use of the Trusts computer systems. Order and maintain adequate supplies of equipment, printing and stationery. Complete request for repairs, maintenance etc, as requested. Ensuring a good audit trail and follow up as required until completed. Opening departmental post and distributing as appropriate Adding patients on to the Outpatient Waiting List following admission Dealing with internal and external telephone enquiries. Liaison with patients, staff and other agencies as directed by the Ward Manager Shift Coordinator. Other clerical duties as directed by the Ward Manager. Make arrangements for transfer of patients to and from other wards and hospitals as directed by the nursing or medical staff and ensure that all necessary documentation is completed. Arrange documentation for the discharge of patients Carry out manual backup procedures in the event of a computer malfunction. Deal with telephone calls as required. Maintain liaison with staff of other grades and disciplines as required. Provide cover as directed in the event of another ward clerk being absent for any reason. Establish and maintain an open, sensitive communicative manner and give friendly, helpful and respectful attention to everyone. Observe complete confidentiality of all patient information. Maintain ward security as per operational policy. Please refer to the Job Description for further details. We believe success lies in the diversity of our employees and are committed to promoting equality, encouraging diversity and embracing inclusion. We welcome applications from everyone interested in working for us. MKUH is committed to equal opportunities and improving the working lives of our staff and as such we offer a range of flexible working practices. We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received. MKUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of MKUH will have their original documents verified using this technology. By applying for this role, you accept if successful, that information from your application will be transferred into the national NHS Electronic Staff Record (ESR) system. Your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers. Upon commencing employment with the Trust, all employees (except Medical & Dental Staff on national terms and conditions) are subject to a probationary period lasting a period of six months with an option to extend for a further six months to a total of 12 months.

At Dr Chocs Company, we owe our success to people and processes. An administrative assistant is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention for detail. The candidate should also have experience working in an office environment, performing administrative tasks, and providing support to co-workers. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

Objectives of this role
Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance
Maintain workflow by analysing and refining standard operating procedures, such as scheduling, communications, and office layout
Coordinate internal and external resources to expedite workflow
Oversee and achieve organizational goals while upholding best practices

Responsibilities
Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes
Plan, organize, and schedule company meetings in the office, off-site, and via video conference
Coordinate domestic and international travel arrangements for employees
Maintain filing system, contact database, employee list, and inventory
Order and oversee office supplies and food deliveries for group meetings

Required skills and qualifications
High school diploma or equivalent
Proven administrative experience
Superb written and verbal communication skills
Strong time-management skills and multitasking ability
Aptitude for learning new software and systems
Preferred skills and qualifications
College degree or equivalent
Previous success in office management
Experience managing budgets and expenses
Experience developing internal processes and filing systems
Comfortable handling confidential information

Obtaining and registering confidential information from all patients attending the Emergency Department. This is to include the updating of any changed patient details, using a smart card enabling all staff to access summary care records to obtain the patients NHS number. To be the first point of contact for patients/relatives attending the Emergency Department. Dealing with difficult, distressing situations and alerting the nursing or clinical staff to patients or situations which are cause for concern, e.g., chest pains and chemo patients, to access equipment urgently for patients until a nurse is alerted. Receive sealed medical samples for hospital analysis from the public to transfer to the lab. Dealing with general enquiries via the telephone (24 hrs) and in person including difficult and frequent emotional situations with patient, public, agencies and staff. Ensuring that patients and relatives always receive a welcoming professional and considerate approach and where appropriate to redirect these to other departments and outside agencies, this may frequently involve highly distressing or emotional circumstances or traumatic incidents Check and print the daily bleep list ensuring that copies have been allocated across the main clinical areas of the department. Ensure alphabetical filing systems and retrievals of patient documentation as necessary. Manage Virtual Fracture Clinic appointments, referrals, and cancellations of Emergency Department patients. Scan all patients confidential information to eye clinics for future appointments. Responsibility for tracking patients documents, ensuring Data Protection guidelines are always complied with. Prepping all notes and sent to Medical Records daily. Responsibility of keys used to access, Police Office and safe keys, and other areas that hold confidential information with the department. Understanding the procedure for lockdown. Responsible for all stock control and ordering of all office equipment. At all times be able to empathise with vulnerable patients and people attending the Emergency Department who require language support or have any other disability or sensory needs, assisting with deaf patients with the T-loop system and sign live system. Communication with distressed patients/relatives escorting them to the Quiet Room and liaising with clinicians. Please refer to the Job Description for further details We believe success lies in the diversity of our employees and are committed to promoting equality, encouraging diversity and embracing inclusion. We welcome applications from everyone interested in working for us. MKUH is committed to equal opportunities and improving the working lives of our staff and as such we offer a range of flexible working practices. We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received. MKUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of MKUH will have their original documents verified using this technology. By applying for this role, you accept if successful, that information from your application will be transferred into the national NHS Electronic Staff Record (ESR) system. Your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers. Upon commencing employment with the Trust, all employees (except Medical & Dental Staff on national terms and conditions) are subject to a probationary period lasting a period of six months with an option to extend for a further six months to a total of 12 months.

To provide a comprehensive administrative service to the Head of Clinical Transformation To be able to prepare documents by copy typing using Trust software, currently Microsoft Office Software (letters, memos, reports etc) for approval as directed, ensuring that all policies and procedures are adhered to; Extensive email management, colour coding in priority, responding and delegating on behalf of Clinical Transformation Lead; To set up, administer and maintain statistical information using spreadsheets, database or dedicated Trust information systems ensuring that all information is readily available for presentation and use on a regular basis; To organise meetings, ensuring that agendas and papers are distributed in a timely manner and catering is organised as required; To provide a high standard minute-taking service and minute meetings at both a corporate and local level; To maintain overall responsibility of computer diaries, including booking and organisation of meetings; arranging venues and catering and ensure the effective time management for Head of Clinical Transformation To ensure effective systems are in place to provide relevant papers to the Head of Clinical Transformation ahead of time To take responsibility for and organise seminars, conferences, training courses or other special events, as necessary; To organise travel arrangements where necessary; To take responsibility for the sorting and distribution of incoming mail and documents; To keep an up to date record detailing staff leave (annual leave, sickness, study leave and any other authorised / unauthorised absence from CNWL) To deal with telephone calls and accurately record and pass messages appropriate, presenting a welcoming and professional image for the department and Trust; to use discretion in re-directing calls as appropriate; To ensure that any patient/relative calls/complaints/issues made direct to the office are sensitively and appropriately dealt with and that the outcomes of these are followed-up to ensure effective resolution; To administrate the complaints (external & CQC) process for the post holder portfolio ensuring that draft replies are received by the director 7 days before the due date; To circulate documentation/material in an effective and rapid manner using the communications network for staff; To ensure all work is completed to a high standard in a timely manner and that confidentiality is maintained at all times; To provide support, where appropriate, to other staff including diary and organising meetings; To carry out any other duties which commensurate with the grading of the post as required by the service and line management; The post holder will be expected to familiarise him/herself and comply with all personnel policies and procedures including the Equal Opportunities Policy. Any other secretarial or administrative duties appropriate to grade as requested by the Head of Clinical transformation;

The post holder will provide flexible, timely and accurate secretarial support. As a Secretary within the NHS, the nature of this post requires a high level of competence and confidence with a strict requirement of confidentiality. Communicate with patient/carers for appointments and other clinic related information. The post holder should have excellent communication and organisational skills, and have the ability to work by using their own initiative. The post holder will act as a mentor for administration apprenticeship staff within the team offering guidance and support to complete qualification.

The post-holder will support the Head of Clinical Transformation in the Child and Adolescent Mental Health Service (CAMHS). The post will provide an important administrative and strategic function to aid the Head of Clinical Transformation in transformative and business as usual activities at CNWL.

As this post holder is often the first point of contact to the Head of Clinical Transformation, the post holder will therefore need to have excellent interpersonal and telecommunication skills.

The post holder will be required to work in a busy and demanding environment and should be able to work without direct supervision and to exercise initiative. The ability to multi-task is also essential. The post requires the ability to work on own initiative and to liaise effectively with a broad range of professions and to maintain client confidentiality. To work alongside and to cover, when appropriate, other administration staff across several locations in some instances.

This is a varied and challenging post, suited to an individual with excellent interpersonal skills, the ability to work collaboratively, strong organisational skills, ability to adapt and take on new learning and a ‘systems approach’ to problem-solving.

There’s a place for you at CNWL.

We’re passionate about delivering first-class patient-centred, safe and effective care, whether it is in a hospital setting, in a community clinic or in the patient’s own home. Patients are at the heart of everything we do.

Providing top quality care depends on our ability to employ the best people.

We’re always looking to recruit outstanding people who will go the extra mile to support our patients, colleagues, teams and the Trust. With every new employee we’re hoping to find our future leaders and we’ll support our staff by providing opportunities to develop your career.

With a diverse culture and equally diverse range of opportunities across mental health, community services, addictions, eating disorders, learning disabilities and more – whatever stage of your career you're at, there's always a place for you at CNWL.

The successful applicant may have contact with patients or service users. As an NHS Trust we strongly encourage and support vaccination as this remains the best way to protect yourself, your family, your colleagues and of course patients and service users when working on our healthcare settings.

· To provide a comprehensive administrative service to the Head of Clinical Transformation

· To beable to prepare documents by copy typing using Trust software, currently Microsoft Office Software (letters, memo’s, reports etc) for approval as directed, ensuring that all policies and procedures are adhered to;

· Extensive email management, colour coding in priority, responding and delegating on behalf of Clinical Transformation Lead;

· To set up, administer and maintain statistical information using spreadsheets, database or dedicated Trust information systems ensuring that all information is readily available for presentation and use on a regular basis;

· To organise meetings, ensuring that agendas and papers are distributed in a timely manner and catering is organised as required;

· To provide a high standard minute-taking service and minute meetings at both a corporate and local level;

· To maintain overall responsibility of computer diaries, including booking and organisation of meetings; arranging venues and catering and ensure the effective time management for Head of Clinical Transformation

· To ensure effective systems are in place to provide relevant papers to the Head of Clinical Transformation ahead of time

· To take responsibility for and organise seminars, conferences, training courses or other special events, as necessary;

· To organise travel arrangements where necessary;

· To take responsibility for the sorting and distribution of incoming mail and documents;

· To keep an up to date record detailing staff leave (annual leave, sickness, study leave and any other authorised / unauthorised absence from CNWL)

· To deal with telephone calls and accurately record and pass messages appropriate, presenting a welcoming and professional image for the department and Trust; to use discretion in re-directing calls as appropriate;

· To ensure that any patient/relative calls/complaints/issues made direct to the office are sensitively and appropriately dealt with and that the outcomes of these are followed-up to ensure effective resolution;

· To administrate the complaints (external & CQC) process for the post holder portfolio ensuring that draft replies are received by the director 7 days before the due date;

· To circulate documentation/material in an effective and rapid manner using the communications network for staff;

· To ensure all work is completed to a high standard in a timely manner and that confidentiality is maintained at all times;

· To provide support, where appropriate, to other staff including diary and organising meetings;

· To carry out any other duties which commensurate with the grading of the post as required by the service and line management;

· The post holder will be expected to familiarise him/herself and comply with all personnel policies and procedures including the Equal Opportunities Policy.

· Any other secretarial or administrative duties appropriate to grade as requested by the Head of Clinical transformation;


This advert closes on Wednesday 25 Sep 2024

Proud member of the Disability Confident employer scheme

We are looking for an experienced Administrator to work within a busy community CAMHS service to support our medical workforce.

The post holder will provide flexible, timely and accurate secretarial support.

As a Secretary within the NHS, the nature of this post requires a high level of competence and confidence with a strict requirement of confidentiality. Communicate with patient/carers for appointments and other clinic related information.

We're passionate about delivering first-class patient-centred, safe and effective care, whether it is in a hospital setting, in a community clinic or in the patients own home. Patients are at the heart of everything we do. Providing top quality care depends on our ability to employ the best people.

We're always looking to recruit outstanding people who will go the extra mile to support our patients, colleagues, teams and the Trust. With every new employee were hoping to find our future leaders and well support our staff by providing opportunities to develop your career.

With a diverse culture and equally diverse range of opportunities across mental health, community services, addictions, eating disorders, learning disabilities and more whatever stage of your career you're at, there's always a place for you at CNWL.

The successful applicant may have contact with patients or service users. As an NHS Trust we strongly encourage and support vaccination as this remains the best way to protect yourself, your family, your colleagues and of course patients and service users when working on our healthcare settings.

The post holder will provide flexible, timely and accurate secretarial support. As a Secretary within the NHS, the nature of this post requires a high level of competence and confidence with a strict requirement of confidentiality. Communicate with patient/carers for appointments and other clinic related information.

The post holder should have excellent communication and organisational skills, and have the ability to work by using their own initiative. The post holder will act as a mentor for administration apprenticeship staff within the team offering guidance and support to complete qualification.


This advert closes on Wednesday 25 Sep 2024

Proud member of the Disability Confident employer scheme

To provide an efficient copy typing and word processing service for GPs and health professionals as required. This includes the typing of letters, reports, patient referrals, minutes, memorandums, etc. in an accurate and quality manner. Sourcing /confirming referral routes where necessary. To read through referral forms to check reason for referral and ensure all necessary tests are completed and attached to the referral. Checking worklists on eRS to ensure advice and guidance, referrer action required and referral status are actioned. To process EMIS tasks, emails, workflow, Lexacom, eReferrals, within timescales. To attend meetings and take minutes on a rotational basis within the team. To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries. Building good working relationships with secretaries in all specialities at local hospitals. To provide cover for members of the secretarial team during periods of sickness and annual leave. Checking Docman for tasks and action and complete. Follow up on letters sent to consultants by clinicians advice and guidance, request for appointments etc Check the telephone list on EMIS and ensure patients are called back within a timely manner on the same day. Check shared email burnham.admin@nhs.net for emails/ referrals relating to allocated doctors and action. Assist clinicians with ad hoc duties as required. To be approachable to other members of staff and assist with queries from other departments when possible. Action administrative tasks for doctors when possible regarding basic non-clinical tasks i.e. requests to change NHS referrals to private, composing simple communications to patients when GP requests.

Respiratory Physiology Administrator

Department: Respiratory Physiology

Band 3 £22,816 - £24,336

Hours: 37.5 per week, all MKUH roles will be considered for flexible working

An exciting opportunity has arisen for an experienced administrator to join our Respiratory Physiology team.

The post holder will need to demonstrate initiative, attention to detail, relationship building, communication, team working, data analysis and problem solving.

Ideally, the post holder will have knowledge of the NHS, knowledge of operational targets (such as Referral to Treatment and Diagnostic pathways), management or understanding of patient pathways and strong computer skills.

As a team we are encouraging of career development and will help facilitate any training requirements or areas the post holder would like to develop

Please note that we are not able to offer sponsorship for this role.

Proposed interview date: 30 September 2024

The Respiratory Physiology Administrator will work as part of the Respiratory Physiology multidisciplinary team within the Internal Medicine Clinical Service Unit (CSU), under the direction of the Senior Chief Respiratory Physiologist, and will provide expertise in the proactive management of the patient pathway from referral to discharge, ensuring the entire pathway is managed smoothly.

To be responsible for providing efficient and effective administrative support to the Respiratory Physiology team, building a comprehensive working knowledge of the diagnostic tests offered within the department and working within own capabilities to book patients to the most appropriate appointment slot.

To book patients into Outpatient Diagnostic Test appointments in accordance with Trust and National targets and policies.

To ensure Standard Operating Procedures (SOPs) are being adhered to, escalating any identified amendments to the Operational Team and Senior Chief Respiratory Physiologist.

To ensure high levels of patient and clinician satisfaction by being an accessible, customer focussed and knowledgeable point of contact on all booking related matters.

The role requires 100% on-site working

NHS Staff Survey for Administrative and Clerical ‘colleagues experience a highly compassionate and inclusive work environment at MKUH, scoring 7.56 out of 10’

You can expect a warm welcome at Milton Keynes University Hospital, our staff are friendly and welcoming. We listen to each other and work together to embed our Trusts values and behaviours. At MKUH we appreciate our staff and reward them with an outstanding benefits package including:

· Free on-site parking

· Free tea and coffee

· Great flexible working opportunities

· Discounted gym membership

· Lease car scheme

· Generous annual leave and pension scheme

· On site nursery (chargeable)

· Extensive staff health and well-being programme

Milton Keynes University Hospital NHS Foundation Trust, in partnership with the University of Buckingham, is a University Teaching Hospital; we conduct research and teaching on site to improve the care of our patients. The hospital is undergoing significant investment, and we are proud to be rated good by the CQC. Visit our website to catch up on our latest news.

Outpatient Scheduling / Rota Planning

· Monitor, manage and prioritise own workload, escalating to Senior Chief Respiratory Physiologist when departmental KPIs are likely to breach

· Following a “Partial Booking” plan (booking appointments six weeks in advance only), book new and follow up appointments, ensuring that capacity is proactively and efficiently used. This includes booking patients into the correct clinic to ensure that they are seen by the most appropriate Respiratory Physiologist first time and for subsequent follow up appointments

Patient Tracking List

· Be able to understand and work from the Patient Tracking List (PTL) and take appropriate action to reduce waiting times.

· Validate patients on the PTL and complete the DM01 (Diagnostic Tracking PTL) on a monthly basis, ensuring that there are no patients waiting longer than the National 6 week target (escalating to the Internal Medicine Operations Team and Senior Chief Respiratory Physiologist if there is no capacity within the required timeframe)

Patient Tracking List

· Be able to understand and work from the Patient Tracking List (PTL) and take appropriate action to reduce waiting times.

· Validate patients on the PTL and complete the DM01 (Diagnostic Tracking PTL) on a monthly basis, ensuring that there are no patients waiting longer than the National 6 week target (escalating to the Internal Medicine Operations Team and Senior Chief Respiratory Physiologist if there is no capacity within the required timeframe)

Please refer to the Job Description for further details

We believe success lies in the diversity of our employees and are committed to promoting equality, encouraging diversity and embracing inclusion. We welcome applications from everyone interested in working for us.

MKUH is committed to equal opportunities and improving the working lives of our staff and as such we offer a range of flexible working practices.

We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received.

MKUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of MKUH will have their original documents verified using this technology.

By applying for this role, you accept if successful, that information from your application will be transferred into the national NHS Electronic Staff Record (ESR) system. Your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers.

Upon commencing employment with the Trust, all employees (except Medical & Dental Staff on national terms and conditions) are subject to a probationary period lasting a period of six months with an option to extend for a further six months to a total of 12 months.


This advert closes on Wednesday 18 Sep 2024

Please refer to the attached Job Description for more details. MKUH is committed to equal opportunities and improving the working lives of our staff and as such we offer a range of flexible working practices. We promote an inclusive workforce and encourage applications from applicants from all backgrounds. We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received. MKUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of MKUH will have their original documents verified using this technology. By applying for this role, you accept if successful, that information from your application will be transferred into the national NHS Electronic Staff Record (ESR) system. Your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers. Upon commencing employment with the Trust, all employees (except Medical & Dental Staff on national terms and conditions) are subject to a probationary period lasting a period of six months with an option to extend for a further six months to a total of 12 months.

Notifications and On-holds Ensure that Notifications in respect of receipting and invoicing queries are resolved in a timely manner. To assist Internal Trust SBS users in resolving their notifications and invoicing queries in a timely manner. Purchase Orders Manage the close down of old Purchase orders to resolve GRNI issues in a timely manner. Admin Keep up-to date and maintain the supplier catalogues. To design and maintain appropriate purchasing electronic templates General To work with the Deputy Procurement Manager to identify and deliver changes to improve the efficiency and effectiveness of the procurement department To carry out any other duties as may be required from time to time to satisfy the requirements of the Trust and as specified by the Head of Procurement and the Deputy Head of Procurement commensurate with the grading of the post Please refer to Job Description for further details We believe success lies in the diversity of our employees and are committed to promoting equality, encouraging diversity and embracing inclusion. We welcome applications from everyone interested in working for us. MKUH is committed to equal opportunities and improving the working lives of our staff and as such we offer a range of flexible working practices. We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received. MKUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of MKUH will have their original documents verified using this technology. By applying for this role, you accept if successful, that information from your application will be transferred into the national NHS Electronic Staff Record (ESR) system. Your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers. Upon commencing employment with the Trust, all employees (except Medical & Dental Staff on national terms and conditions) are subject to a probationary period lasting a period of six months with an option to extend for a further six months to a total of 12 months.

Procurement Admin Assistant

Department: Procurement

Band 3 £22,816 - £24,336 Per annum

Hours: 37.5 per week, all MKUH roles will be considered for flexible working

We are looking to recruit a dynamic individual to join our Procurement team in delivering a high-quality procurement service to the Trust. The successful candidate will have experience of providing a robust invoice service ideally in an NHS Trust and able to evidence experience of using oracle and electronic ordering systems experience of working within an NHS Procurement Payable or NHS Procurement Department would be desirable.

You will be skilled in processing invoices to facilitate seamless payments, invoice matching and reduce notifications within the Trusts E-Procurement system. Able to manage and influence internal customer expectations as well as maintaining good supplier relationships.

You will have excellent communication and presentation skills, be results focussed with a track record of savings and benefits delivery.


Interview date: 26th September 2024
• Assist with resolving Purchase order invoice queries, via notifications and on hold reports, communicating with end users and suppliers to ensure prompt payment.
• Closing down old purchase order
• Work closely with SBS to resolve invoicing issues.
• Communicate with Suppliers and other Trust staff when an incorrect PO invoice process has been used.
• Provide cover for General Office
• Ensure SFI’s and the Procurement Strategy are adhered to.
• Various ad-hoc administrative duties required to assist in meeting Procurements goals and objectives.

'Administrative and Clerical colleagues experience a highly compassionate and inclusive work environment at MKUH, scoring 7.56 out of 10.'(NHS Staff Survey 2023).

You can expect a warm welcome at Milton Keynes University Hospital, our staff are friendly and welcoming. We listen to each other and work together to embed our Trusts values and behaviours. At MKUH we appreciate our staff and reward them with an outstanding benefits package including:
• Free on-site parking
• Free tea and coffee
• Great flexible working opportunities
• Discounted gym membership
• Lease car scheme
• Generous annual leave and pension scheme
• On site nursery (chargeable)
• Extensive staff health and well-being programme

Milton Keynes University Hospital NHS Foundation Trust, in partnership with the University of Buckingham, is a University Teaching Hospital; we conduct research and teaching on site to improve the care of our patients. The hospital is undergoing significant investment, and we are proud to be rated good by the CQC. Visit our website to catch up on our latest news.

Notifications and On-holds
• Ensure that Notifications in respect of receipting and invoicing queries are resolved in a timely manner.
• To assist Internal Trust SBS users in resolving their notifications and invoicing queries in a timely manner.

Purchase Orders
• Manage the close down of old Purchase orders to resolve GRNI issues in a timely manner.

Admin
• Keep up-to date and maintain the supplier catalogues.
• To design and maintain appropriate purchasing electronic templates

General
• To work with the Deputy Procurement Manager to identify and deliver changes to improve the efficiency and effectiveness of the procurement department
• To carry out any other duties as may be required from time to time to satisfy the requirements of the Trust and as specified by the Head of Procurement and the Deputy Head of Procurement commensurate with the grading of the post

Please refer to Job Description for further details

We believe success lies in the diversity of our employees and are committed to promoting equality, encouraging diversity and embracing inclusion. We welcome applications from everyone interested in working for us.

MKUH is committed to equal opportunities and improving the working lives of our staff and as such we offer a range of flexible working practices.

We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received.

MKUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of MKUH will have their original documents verified using this technology.

By applying for this role, you accept if successful, that information from your application will be transferred into the national NHS Electronic Staff Record (ESR) system. Your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers.

Upon commencing employment with the Trust, all employees (except Medical & Dental Staff on national terms and conditions) are subject to a probationary period lasting a period of six months with an option to extend for a further six months to a total of 12 months.


This advert closes on Tuesday 17 Sep 2024