Total 40 Administrative / Clerical job vacancies in Kettering, Not recorded, NN15 7HP

Booking of follow up outpatient appointments, including cancellations and reschedules. To assist in the compilation of any patient, clinic or admission lists, liaising with waiting list /appointment staff where necessary, giving concise instructions regarding preparation and administration of waiting list issues and procedures and appointment requests, cancellations and rescheduling. To provide clerical support for the coordination of interventional procedure admissions To deal with telephone enquiries from key contacts including GPs, liaise with internal and external sources to resolve any problems, queries or complaints, which may be from distressed patients/relatives and may include dealing with delicate situations, using own judgement. Deal with patients, relatives, medical representatives and other professionals that attend the office to resolve any problems, queries, complaints or requests for appointments. Ensure confidentiality at all times. Manage own workload and work independently within service need. Maintain diaries, assist in scheduling the consultants workload, and liaise with other relevant parties concerning the planning and re-scheduling of work as necessary. Compile and review office protocols, modifying working practices where necessary, ensuring that protocols are up to date and contain all relevant procedures within individual offices to support any medical secretarial cover, clerical staff and new staff who may be required to support the office. Open post and prioritise for consultant team, dealing with any matters, within remit not requiring their attention. Ensure all known abnormal or urgent results are brought to the attention of the consultant, or an appropriate member of the team; ensuring urgent action is taken as appropriate. Ensure systems are in place to ensure that accurate copies of correspondence, pathology and other investigative reports are accurately filed in medical records case notes, following laid down guidelines. Ensure word processing of all documents relevant to consultants work, clinical and non-clinical, including the transcription on Bighand, prioritising workload effectively. Ensure that correspondence is despatched in line with the Medical Secretarial Benchmarks and in the interests of patient care. Ensure a general administrative service is provided for the Plastic Surgery team including photocopying, filing and distribution. Ensure prompt dispatch of case notes from the office. Take minutes and arrange meetings. To use the computerised Integrated Clinical Information System regarding identification of patient, in-patient, out-patient and waiting list data. Process information through established Trust systems and procedures. Participate in audits as required. Provide support with training any new staff where required, demonstrating duties to new starters. Ensure up to date personal awareness and knowledge of Trust wide issues and directives, applying the knowledge in the workplace, including attending appropriate directorate briefings and meetings

What skills and experience we're looking for

CODE Maths Hub are seeking to appoint an administrator to provide effective administration for Maths Hub activity and act as an initial point of contact for schools. The role will also include working within the TPAT central admin team to support with school improvement and general administration.

What the school offers its staff

Welcome to CODE Maths Hub, led by the Truro and Penwith Academy Trust in association with Truro and Penwith College in Cornwall.

CODE Maths Hub is part of thewider networkof over 40 Maths Hubs that work together in the national Maths Hub Programme, backed by the National Centre for Excellence in the Teaching of Mathematics.Please visit our projects page for more information about our current projects, opportunities and Work Groups.

Commitment to safeguarding

The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff, workers, volunteers, governors and trustees to share this commitment. All successful applicants will be subject to appropriate pre-employment checks and will be required to complete a Disclosure and Barring Service (DBS) Enhanced Check, a Safeguarding Self-Declaration Form and satisfactory online searches undertaken.

What skills and experience we're looking for

An exciting new opportunity has arisen for a strong candidate to work closely within the Trust's Finance Team to provide a professional and efficient service to the finance function, monitoring how much is owed at all times and providing accurate financial information.

We are looking for a dedicated, flexible and organised individual who has excellent data entry skills with attention to detail and accuracy.

For further details please refer to the job description.

What the school offers its staff

The opportunity of working within a friendly environment supporting schools within the trust.

Good opportunities for personal and career development.

Local Government Pension Scheme

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

What skills and experience we're looking for

An opportunity has arisen for an Office Administrator and Finance Assistant to join our school’s admin team to provide financial and administrative support.

This varied role will give the successful candidate an opportunity to learn all aspects within the department, developing their knowledge and skills. They will be prepared to work hard and respond positively to the busy day to day school life and be a strong team player.

The successful candidate will have experience of working in a finance and administrative role and should have good communication and organisational skills. Due to the nature of the post, they will need to be flexible in their work ethic and willing to help the rest of the team. Experience of working in a school office would be desirable but not essential.

What the school offers its staff

About Hillcroft Primary School

Hillcroft is a happy, vibrant and forward-thinking school, our excellent staff team are committed and dedicated in ensuring that each and every child is nurtured to achieve their personal best. We have high standards and expect the best.

Our School sits within an established cluster of Primary schools, overseen by a Regional Director. Along with Hillcroft Primary School, our cluster includes the following other schools; Chestnut Park Primary School, Whyteleafe Primary School, Warlingham Village Primary School and Marden Lodge Primary School.

This is an exciting opportunity to work collaboratively with colleagues across this cluster, to share expertise and experience, ensuring all children in our schools receive an excellent education and reach their potential. It also provides opportunities for career progression across the cluster and gives you the chance to further your professional development.

What we are looking for

The successful candidate should:

• Be a confident and clear communicator
• Be able to develop positive relationships
• Be enthusiastic and committed to working as part of a team
• Have GCSE Maths and English at Grade C or above
• Have experience working within a Finance Department.
• Be able to stay calm and objective when presented with unusual or challenging behaviour and circumstances

Join the GLF Schools Community

As a part of GLF Schools, you will join a community of staff dedicated to transforming education. With regular progression discussions, there will be a wealth of opportunities for you to grow your career, whether in one of our 43 academies or in our central team.

• A growing Multi Academy Trust with over 2,000 colleagues and over 17,000 pupils
• Founded upon the values of Respect, Inclusivity, Integrity and Kindness
• 43 primary and secondary schools across 7 Local Authority areas across the south of England
• We work as a community whilst ensuring each school maintains its own unique identity
• Committed to ensuring all children and young people receive the best possible education

GLF Schools Employment Offer

GLF Schools has a generous employment offer, which allows all our colleagues to Grow, Learn and Flourish

• Access to our highly competitive pension scheme
• Flexible working options
• Generous holiday allowance
• Work life and family friendly policies
• Employee wellbeing initiatives
• Career pathways and talent management
• Access to a staff benefits portal
• Community and collaboration working model

Please read the attached Join Our Community candidate pack for further information.

Further details about the role

The Details

Hours:35 hours per week, 39 weeks of the year (term time plus 1 week)

Salary:Associate 2 Point 1 Actual Salary: £18019.34

Closing date for applications:2nd November 2024

Interview date:TBA

Contact:if you would like more information about the role, please contact the Headteacher via the school office.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

To provide complete administrative support for the nursing and therapy staff, including word processing, filing, photocopying, laminating, opening post and dealing with correspondence prioritising workload and using own initiative when appropriate . To prepare discharged notes for digital filing. To liaise with patients being invited to attend Joint School, to provide the relevant documentation for Joint School and to maintain attendance records. Inputting data onto Careflow EPR following attendance at Joint School. To maintain Careflow EPR. To check Careflow EPR for elective admissions, to liaise with Pre-Operative Assessment and prepare admission notes as required. To prepare admission packs as required. To completed photocopying as required. To facilitate the completion of Friends and Family questionnaires. To maintain the stationary drawers on both ward floors. To tidy stationary supplies and notes trollies. To maintain the stationary supplies. To complete ordering of supplies via the E-Procurement and NHS Supplies systems. Monitor door security. To liaise with Estates/ Porters regarding the disposal of confidential waste. To answer telephone enquiries, liaise with staff and relay messages. The ability to interact appropriately and effectively with patients, all levels of management and staff, ensuring a high level of confidentiality is maintained at all times. Competent in the use of computers with particular emphasis on Microsoft Office; Word; Excel, PowerPoint and Outlook. EDUCATION AND TRAINING: Participate in relevant training events as required. 2.Undergo an appraisal with your line manager annually. 3.Ensure that all mandatory training is adhered to in line with health and safety policies.

Undertaking clerical duties as allocated by your line manager providing effective and efficient service in a polite and courteous manner. Assist in meeting administrative targets for the team, including supporting meetings and transcribing minutes. Use computers, office equipment and telephones to undertake the duties of the post. Participate in staff training and monthly meetings Ensure maximum data accuracy of data at all times. Adhere to security and data protection policies of the Trust in respect of access and use of patient data, equipment security etc Maintain ECT patient register on an Excel spreadsheet. Recording all auditing data for the data presentation. Maintain up to date ECT staff records electronically Making arrangements for staff training and team meeting Manage and maintain e-rostering including the daily staff allocation to different wards according to the requirement. Keep a tracking on staff 1:1 records and appraisals Maintain staff mandatory training records Maintain confidentiality at all times

To meet and greet patients and visitors to the department and to deal with enquiries in anefficient, polite and courteous manner providing a caring, considerate and helpful serviceto the patients and carers. To be responsible for the maintenance of the clinics; attendance. Booking appointments To communicate with the patient regarding demographics and other personal details toensure that the patient administration system and case note documentation isimmediately updated Work closely with the nursing staff, announcing visitors and patients to staff and to informthe patients with regards to any clinic delays Answer telephone queries take messages direct where appropriate; provide assistancedirecting visitors to the appropriate locations. Book follow up appointments as required by the clinician ensuring that theclinic capacity is adhered to. To participate in training/induction of new staff. It may be necessary on occasions to provide cover to other reception areas

What skills and experience we're looking for

Who we are looking for:

• Experience in a purchase ledger finance role (desirable but not essential)
• Strong customer service skills and ability to professionally communicate with variety of suppliers / stakeholders
• Microsoft Word and Excel – Intermediate or above
• Sage 200 experience (desirable but not essential)
• Ability to take full ownership of role and ability to multi-task
• Strong team player with proactive and problem-solving attitude
• Excellent communication skills and able to successfully communicate with staff at all levels
• Excellent organisation skills and excellent attention to detail
• Excellent time management skills, ability to prioritise and meet strict deadlines
• Be able to work in a face paced environment

What the school offers its staff

We are…

• A growing CofE MAT consisting of 14 schools across Bolton, Bury, Oldham, Lancashire and Tameside
• Passionate about providing our children with the best learning experiences and life chances
• Fortunate to benefit from a supportive and challenging Member and Trustee Board who push us to achieve great things!
• One Team who are committed to collaboration across all schools

We will…

• Support each employee in their own development
• Develop you as a professional by providing access to appropriate accredited qualifications – such as: CIPHR, AAT, CSBM – dependent upon your personal aspirations
• Give you access to a ‘CPD Flightpath’ to ensure you reach your true potential

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

What skills and experience we're looking for

Key Responsibilities:

• IT Services Development: Oversee and manage the setup and installation of new IT equipment and assist the IT Hub Business Partner in planning for their replacement. This includes evaluating and implementing educational technology tools and platforms.
• Project Management: Lead and support project management and delivery of key systems and developments on behalf of the Trust and the schools. This includes coordinating with teachers and other staff to understand their needs and align IT projects with educational goals.
• Infrastructure Management: Oversee and manage the school’s core IT infrastructure, including server hosts, virtualised server estate, Storage Area Network (SAN), routers, switches, and wireless networks. This includes managing school-specific systems such as student information systems, learning management systems, and library systems.
• Network Security and Data Protection: Manage the network infrastructure, liaise with the internet service provider and managed firewall provider for necessary changes, and ensure secure network access for users’ devices. This includes managing access to educational resources and ensuring the security of sensitive information such as student records and staff personal data.

Qualifications and Skills:

• Ability to ‘look outside’ – to continually learn about innovations in your field, new ways of doing things, and bring that learning into your work.
• Commitment to self-development, and developing your wider Team.
• Understand how you are part of your immediate team but also a much wider organisational team, in working towards our mission.
• Recognise that everyone is important within E-ACT, and show an ability to build strong working relationships at every level.

What the school offers its staff

Job Title:Bristol Hub IT System Admin

We think big: lead the way in Opening Minds, Opening Doors!

Are you ready to delve into an exciting role within a dynamic IT team? We believe in fueling innovative ideas and fostering collaboration across our trust. We are excited to welcome a dedicated and passionate IT professional to join our Bristol team and contribute to the success of our forward-thinking multi-academy trust.

Our teams play a crucial role to support our academies across England. You will be part of an exceptional support network that makes a difference to our children's educational experience – which is at the heart of everything we do

The Role:

The School Hub IT System Administrator is a pivotal role that encompasses a broad spectrum of responsibilities related to the school’s IT infrastructure. This role demands a high degree of technical proficiency, exceptional problem-solving abilities, and an unwavering dedication to delivering outstanding service and support to all users.

Your role includes the planning, coordination, and implementation of IT projects aimed at achieving the strategic objectives of the Trust. You will be the bridge between the IT department and the rest of the school, communicating effectively with staff at all levels. Your goal is to ensure a high-quality service to our school’s staff and students by understanding their needs, managing expectations, and delivering timely and effective IT solutions. This role is instrumental in shaping a robust and efficient IT environment within the school.

For further information on the role please see attached Job Description

What are we about

Strategic Vision: Wefirmly believe that coming from a disadvantaged background should not determine your future, and our ‘Opening Minds, Opening Doors’ (OMOD) strategy is about creating the conditions where children, young people and staff can thrive.

Outstanding Leadership: Leadership is the key to unlocking exceptional outcomes for our team and the communities we engage with. We lead by example, fostering an environment of collaboration, innovation, and continuous improvement.

Inclusive Excellence: We are developing a people-first culture, celebrating the diversity of our team and the broader community. Co-construct the essence of an extraordinary workplace that values and leverages the unique contributions of each team member.

System Leadership: Our ambition is to transform the lives of individuals and communities across the trust. We are though leaders on topics important to our communities and offer sector wide support to drive change.

National Collaboration: Our exceptional team members share, and problem solve together across all functions. You will have the opportunity to share your skills, hear from experts and work with staff across the country to develop your practice.

About E-ACT:

Join a trust that is going places! Having recently won MAT of the Year 2023 at both the MAT Excellence Awards and National School Awards, this is a very exciting time to join us! Why do we feel we have been recognised as a strong MAT? It is down to our dedicated, talented staff that are committed in delivering nothing but excellence for all of our children and young people.

We all pride ourselves in fostering a people-first culture, which extends to all our pupils, staff, and stakeholders. We are proud to lead a community of 38 academies, educating of over 25,000 pupils across our five core hubs. Our staff satisfaction is above national benchmarks and we run a range of projects and programmes to address key topics such as workload and wellbeing.

Our Opening Minds, Opening Doors strategy is at the forefront of everything we do, we don’t just prepare our pupils for the world; we equip them to thrive and succeed within it. Through our collaborative approach to education, we aim to open doors to a world of opportunities, where every child can pursue their dreams.

Want to be a part of something extraordinary? Find out more atwww.e-act.org.uk

Benefits:

Collaborative Working:Thrive in an environment that values teamwork and collaboration, fostering a culture of shared knowledge and collective success.

Support System of 38 Academies: Be part of a network of 38 academies, providing a dedicated support system and opportunities for professional growth and collaboration.

Employee Assistance Program (EAP):Access to confidential counselling services, providing emotional support and guidance when needed.

Cycle to Work:Enjoy a healthy commute with our cycle-to-work programme, making bicycles more affordable.

Electric Car Scheme:Take advantage of our environmentally friendly initiative, making electric vehicles more accessible for a sustainable and efficient commute.

Generous Pension: Secure your future with a robust pension plan, ensuring financial well-being during retirement.

Holiday Entitlement: Enjoy 31 days annual leave plus statutory Bank Holidays.

How to apply:Simply click on the above link to apply!

Please read the supporting documentation carefully before completing and returning our application and equal opportunities form.

E-ACT is committed to safeguarding and promoting the welfare of young people and vulnerable adults, and all appointments are subject to enhanced Disclosure & Barring

Service (DBS) checks and satisfactory references. E-ACT is also committed to promoting equality, challenging discrimination and developing community cohesion. We welcome applications from all sections of the community.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

What skills and experience we're looking for

We are seeking to appoint an individual who has experience as a governance professional, preferably within the Catholic education sector.

The successful candidate will co-ordinate and support the work of our Board of Directors, Local Governing Bodies and the CEO/CSEL as well as carrying out the duties of Company Secretary for Romero Catholic Academy Trust. He/she will report directly to the CEO/CSEL.

The role is based in our Trust Headquarters as well as regularly working onsite in our schools. There is a requirement to work flexibly, including some early evenings.

What the school offers its staff

Gym membershipFree car parking

Professional Development

Pension Scheme

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

To deal with telephone enquiries from key contacts including GPs, liaise with internal and external sources to resolve any problems, queries or complaints, which may be from distressed patients/relatives and may include dealing with delicate situations, using own judgement. Deal with patients, relatives, medical representatives and other professionals that attend the office to resolve any problems, queries, complaints or requests for appointments. Ensure confidentiality at all times. Manage own workload and work independently within service need. Maintain diaries, assist in scheduling Consultant and Nurse Specialists workload, and liaise with other relevant parties concerning the planning and re-scheduling of work as necessary. Supporting the Specialist Nursing Team with day to day office duties, booking of clinics, typing of clinic letters and contacting patients Advise junior medical staff to attend clinical commitments as necessary. Allocate and organise junior medical staff administrative workload, ensuring timely response in the interest of patient care. Organise medical students, clinical attachments and work experience students attached to the Consultant, liaising with various departments to arrange the placements, arrange teaching sessions and attendance at clinical sessions as necessary. Compile and review office protocols, modifying working practices where necessary, ensuring that protocols are up to date and contain all relevant procedures within individual offices to support any relief medical secretaries, clerical staff and new staff who may be required to support the office. Open post and prioritise for Consultant, dealing with any matters not requiring the Consultants attention. Ensure all investigations and test results are checked by the Consultant, or an appropriate member of his/her team. Ensure all known abnormal or urgent results are brought to the attention of the Consultant, or an appropriate member of his/her team, ensuring urgent action is taken as appropriate. Ensure systems are in place to ensure that accurate copies of correspondence, X-rays, pathology and other investigative reports are accurately filed in medical records case notes, following guidelines and protocol. Ensure word processing of all documents relevant to Consultants work, clinical and non-clinical, including transcription of tapes and prioritise workload effectively. Follow the Trusts protocols for typing from the Trusts internal transcribing system Big Hand and dispatching communications to GPs electronically. Ensure that correspondence is dispatched in line with the Medical Secretarial Benchmarks and in the interest of patient care. Ensure a general administrative service is provided for the Consultant and his/her team including photocopying, filing, faxing and distribution. To assist in the compilation of any patient, clinic or admission lists, liaising with waiting list/appointment staff where necessary, giving concise instructions regarding preparation and administration of waiting list issues and procedures and appointment requests, cancellations and rescheduling. Liaise with other departments concerning case notes for appointments and admissions, ensuring timely availability of patient X-rays, the results of tests and investigations. Ensure prompt dispatch of case notes from the office. Undertake ordering of stationery for the office/area you are responsible for to the designated staff member responsible for ordering supplies. Take minutes and arrange meetings. Assist in the preparation of teaching materials including presentations/slides, organising teaching sessions and speakers. To use the computerised Integrated Clinical Information System regarding identification of patient, in-patient, out-patient and waiting list data. Process information through established Trust systems and procedures. Participate in audits as required. Provide support with training to any new staff where required, demonstrating duties to new starters. Ensure up to date personal awareness and knowledge of Trust wide issues and directives, applying the knowledge in the workplace, including attending appropriate directorate briefing and meetings.

For further information on the advertised role, please refer to the job description located under the Supporting Documents heading. The full person specification can be accessed under the Shortlisting Criteria section of the document.

What skills and experience we're looking for

Main Duties and Responsibilities

• Co-ordinate the work of the Board of Directors by acting as the clerk for meetings and committees.

• Co-ordinate the work of Romero Catholic Academy Trust and Governing Bodies by providing an efficient clerking and support service.

• Carry out the duties of Company Secretary for Romero Catholic Academy Trust.

• Draft the Trust annual Calendar ensuring meetings and events across the Trust are coherently planned.

Governance Professional

• Act as Clerk to the Board of Directors and Romero Catholic Academy Trust, including the preparation of agendas and reports, attendance at meetings of the full Board and their sub-committees, taking minutes, and arranging any follow-up action.

• Recruit, train and manage a team of local governing Board clerks.

• Ensure Local Governing Boards agendas reflect Trust-wide priorities and are within the scheme of delegation.

• Maintain a record of minutes for Directors and Local Governing Board meetings.

• Advise headteachers on the content of the headteacher’s report to LGBs and Directors.

• Advise the Board of Directors, Local Governors and CEO on matters of school governance, obtaining legal advice as required.

• Ensure the Board of Directors and Local Governors carry out their responsibilities in line with school governance guidelines.

• Maintain a register of business interests for Directors and Local Governors and bring any issues of conflict of interest to the attention of the Board of Directors.

• Maintain governance information for schools and the Trust on GIAS

• Ensure governance and academy information is up to date on the Romero website.

• Provide support and guidance to the Chair of Directors and Chairs of Local Governing Bodies at meetings.

• Ensuring associated paperwork is submitted and uploaded to The Trust Governor (or any electronic system which the trust chooses to utilise) within the Trust’s agreed timescales.

• Undertake research and provide briefing papers for Directors and Governors on changes in legislation affecting the Trust and schools.

• Ensure that confidentiality is maintained in all areas and that all GDPR principles are adhered to in governance and Trust meetings arrangements.

• Have due regard for the Scheme of Delegation content to ensure decisions are approved and recorded in accordance with the directions of the Scheme.

• Provide support for Headteachers and Governors for OFSTED.

• Provide support for Headteachers for CSI inspections.

• Maintain subscriptions to appropriate organisations.

• Update and implement a training schedule for governors.

• Organise and when necessary, deliver bespoke/in person training for governors.

• Update and implement an annual planner for Board and governors’ meetings.

• Ensure new Directors and Governors receive an effective induction and appropriate checks such as DBS checks take place.

• Maintain and update the Trust website and social media platforms as necessary.

• Undertake website compliance checks for Trust schools.

• Ensure parental complaints are dealt with according to policy.

• Ensure schools follow permanent exclusion deadlines and procedures.

• External reviews of governance.

• Support the Board with external reviews of governance.

• Line manage the staff within the governance team.

Company Secretary

• In conjunction with CEO and CFO, prepare reports and submissions to Companies House.

• Maintain company records such as registers of Directors, Members, Governors and ‘People of significant control’ Register.

• File documents and accounts at Companies House within correct timescales.

• Ensure that the Board of Directors acts within its powers and decisions are communicated and notified to the relevant bodies, principally the DfE.

• Ensure the Directors are aware of their responsibilities in the area of compliance, policy development and record keeping.

• Provide advice to the Board of Directors, Members and Governors on changes in legislation which may affect the governance of the Romero Catholic Academy Trust.

• Prepare information for Trust annual report and termly newsletters.

• Ensure accurate governance information is available on Romero and the school website.

• Attend and arrange the annual general meeting for the Trust.

• Act as the Trust DPO and FIO.

• Conduct termly GDPR compliance checks supported by the Legal Advisors. Policy Development

• Ensure all school-based policies are regularly reviewed and approved by Local Governing Boards as required.

• Ensure statutory requirements for the publication of policies on the Trust/school website are adhered to.

• Implement and manage a policy management system and ensure all Trust policies are regularly reviewed and approved by Directors as required.

Trust Growth

• Support new academies joining the Trust to align to the Trust’s structure.

• Conduct due diligence and on boarding of LGBS. Other Responsibilities

• To work collaboratively within immediate team and the wider school community.

• To be fully committed to the safeguarding and promotion of welfare for all young people.

• To be aware of and comply with policies and procedures relating to child protection, safeguarding, pastoral issues, health and safety, security, confidentiality, and data protection.

• To undertake any other duties as may be required from time to time by the CEO.

What the school offers its staff

If you would like to find out more about the position please contact the HR Department on 01282 855500 or careers@romerocat.com

Full details and application forms are available from our website: www.romerocat.com

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

What skills and experience we're looking for

The successful candidate will:

• be a confident communicator (written and oral);
• have excellent organisational skills;
• have a pleasant and personable manner;
• have strong ICT skills;
• be able to deliver effectively on a range of varied concurrent objectives within a fast-paced environment;
• work well under pressure, with accuracy and attention to detail, and meet deadlines;
• be able to work flexibly as part of a central administrative team with shared responsibilities to ensure the Trusts needs are met.

What the school offers its staff

• A supportive and dedicated Local Governing Body and Staff
• Highly effective safeguarding procedures.
• A working environment where all feel valued and respected.
• Supportive colleagues and governors with a clear vision and high aspirations for the school.
• A highly dedicated and inspirational team.
• A commitment to relevant, personalised Continuous Professional Development.
• A happy, calm and welcoming working environment.
• Opportunities to work within the wider STOCCAT team
• Generous 22.7% Local Government Pension scheme employer contribution
• Recognition of continuous Local Government service (where applicable)

Commitment to safeguarding

This post is covered by the Rehabilitation of Offenders Act 1074 (Exceptions) Order 1975 (amended 2013). All appointments will be subject to an enhanced DBS check including Children’s barred list check and satisfactory references. Information provided by you or the Disclosure and Barring Service will be dealt with in a confidential manner in accordance with the DBS's Code of Practice: www.gov.uk/dbs. All applicants must complete the standard application form. An online search will be performed on shortlisted applicants in accordance with safeguarding procedures and KCSIE statutory guidance. Shortlisted applicants will be required to complete a self-disclosure form for cautions/convictions.

To deal with telephone enquiries from key contacts including GPs, liaise with internal and external sources to resolve any problems, queries or complaints, which may be from distressed patients/relatives and may include dealing with delicate situations, using own judgement. Deal with patients, relatives, medical representatives and other professionals that attend the office to resolve any problems, queries, complaints or requests for appointments. Ensure confidentiality at all times. Manage own workload and work independently within service need. Maintain diaries, assist in scheduling Consultant workload, and liaise with other relevant parties concerning the planning and re-scheduling of work as necessary. Advise junior medical staff to attend clinical commitments as necessary. Allocate and organise junior medical staff administrative workload, ensuring timely response in the interest of patient care. Organise medical students, clinical attachments and work experience students attached to the Consultant, liaising with various departments to arrange the placements, arrange teaching sessions and attendance at clinical sessions as necessary. Compile and review office protocols, modifying working practices where necessary, ensuring that protocols are up to date and contain all relevant procedures within individual offices to support any relief medical secretaries, clerical staff and new staff who may be required to support the office. Open post and prioritise for Consultant, dealing with any matters not requiring the Consultants attention. Ensure all investigations and test results are checked by the Consultant, or an appropriate member of his/her team. Ensure all known abnormal or urgent results are brought to the attention of the Consultant, or an appropriate member of his/her team, ensuring urgent action is taken as appropriate. Ensure systems are in place to ensure that accurate copies of correspondence, X-rays, pathology and other investigative reports are accurately filed in medical records case notes, following guidelines and protocol. Ensure word processing of all documents relevant to Consultants work, clinical and non-clinical, including transcription of tapes and prioritise workload effectively. Follow the Trusts protocols for typing from the Trusts internal transcribing system Big Hand and dispatching communications to GPs electronically. Ensure that correspondence is despatched in line with the Medical Secretarial Benchmarks and in the interest of patient care. Ensure a general administrative service is provided for the Consultant and his/her team including photocopying, filing, faxing and distribution. To assist in the compilation of any patient, clinic or admission lists, liaising with waiting list/appointment staff where necessary, giving concise instructions regarding preparation and administration of waiting list issues and procedures and appointment requests, cancellations and rescheduling. Liaise with other departments concerning case notes for appointments and admissions, ensuring timely availability of patient X-rays, the results of tests and investigations. Ensure prompt dispatch of case notes from the office. Undertake ordering of stationery for the office/area you are responsible for to the designated staff member responsible for ordering supplies. Take minutes and arrange meetings. Assist in the preparation of teaching materials including presentations/slides, organising teaching sessions and speakers. To use the computerised Integrated Clinical Information System regarding identification of patient, in-patient, out-patient and waiting list data. Process information through established Trust systems and procedures. Participate in audits as required. Provide support with training to any new staff where required, demonstrating duties to new starters. Ensure up to date personal awareness and knowledge of Trust wide issues and directives, applying the knowledge in the workplace, including attending appropriate directorate briefing and meetings.