Total 36 Administrative / Clerical job vacancies in Gloucestershire, GL20 8JE

Brand new permanent opportunity to join a leading local law firm based in Gloucester that is well established in the South East & West and come highly recommended in the local community.

This company recognise that the development of a strong and reliable team is critical to their success. They look for proactive and enthusiastic individuals. In return, they can offer competitive salaries, opportunities for flexible working and an innovative and supportive environment in which to develop your career. They are currently recruiting for an Audio Secretary to join their Personal Injury team. The purpose of this role is to provide full secretarial support to the team and assist in the coordination of the Personal Injury Department’s activities and objectives.

A background in law isn't essential - just a positive attitude, ability to communicate with clients and a willingness to get involved to support the wider team.

Responsibilities:
- Prepare and send out reports to a high standard, using Bighand for audio typing
- Use the DPS system for all matters and administer existing jobs
- Liaise with fee earners, organising and prioritising their administration tasks
- Maintain the filing system, including scanning and working towards paper lite systems
- Develop PC skills as necessary to carry out the job tasks
- Record phone calls, inquiries, and requests, and handle them accordingly
- Fully utilise equipment and systems; photocopiers, and binders
- Provide where appropriate, assistance, technical skills, and services to the Partners, Practice Manager, and wider team

Candidate Attributes:
- Exemplary administration skills
- Previous Audio Typing experience
- Pro-active, with the ability to manage your time effectively
- Friendly and communicative, ability to work in a business team environment
- Excellent oral communication, interpersonal skills, and telephone manner

Hours – Monday – Friday – 35 hours

Salary – Very competitive and negotiable depending on experience.

To work in close liaison with the PA/Medical Secretary to the Later Life CommunityMental Health Consultant Team to provide a full confidential, administrative and secretarial service. To communicate effectively to ensure the smooth running of the service and patient care pathway. To project the professional image of the business through demonstrating excellent customer care in all activities. To adopt a constantly flexible approach to ensure that all Consultant team objectives are completed efficiently and within given timescales. To maintain confidentiality at all times.

**Job purpose:**
To assist a young lady with the day-to-day activities enabling myself, as the employer, to maintain an independent and fulfilling life that meets my chosen lifestyle. I live at home with Natalie my wife. I also have 2 dogs (very friendly) and 2 cats. I would like the p/a to accompany me to work and to help me with my diary.
I love to cook and would especially love to have help with this.




**Hours and rate of pay:**


* 10 hours and per week at £11.88 per hour




**(Please complete preferred times)**


* Monday
* Tuesday
* Wednesday
* Thursday
* Friday
* Saturday/ may include
* Sunday/ may include.




**Work Duties may include / helping with:**
Hygienic clean, changing bedding and some laundry
Support with household paperwork,
would benefit from support with maintaining her home environment.
I do have epilepsy and would like the p/a to be first aid- trained
I do have a diagnosis of hard of hearing and a vision impairment.
I self-manage my medication but feel that I would benefit from a reminder when she sees her PA to ask whether she has remembered to take her medication.
identify where needs to
be cleaned/tidied. A tidy home environment and clear floor space is important
to reduce
the risk of falls.


**Supporting:**
Support with household recycling
Support with day planning
Social support inc clothes shopping, visitting friends, going for food
With social support within the home




**Undertaking activities for employer:**
Ensuring employers home is hygienic and safe



**Other requirements:**
Working in a safe way and highlighting health and safety concerns
Assisting with management of employers health risks
Establish and maintain effective communication
Maintaining confidentiality


**Location:**
Within the employers home in area of Bristol.


**Requirements for applicant:**


* Experience of providing personal care
* Driver required, with access to motor vehicle
* Good sense of humour
* Patience
* Ability to understand and deliver the needs of the employer
* Ability to undertake domestic activities
* Flexible, reliable and honest
* Good general fitness
* An enhanced DBS check will be required
* To undertake first-aid training



.
**Please note that this advert has been placed on behalf of one of our customers. Should your application be successful and you are offered the position, you will be directly employed by the customer and not by PeoplePlus**





**Vacancy closing date: 08-Dec-2024**

ABOUT THE ROLEAs an Admin Assistant at a Barchester care home, you'll carry out a range of responsibilities to help us deliver the quality care and support our residents deserve. In this varied role, we'll need you to answer the phone, handle our files and support our managers. You'll also meet and greet visitors, engage with residents and show prospective clients and their families around so they can see what makes us so different. Across everything you do as an Admin Assistant here, you'll go out of your way to help us create a vibrant, happy environment. ABOUT YOUIf you have the ability to multi-task, good computer skills and a confident telephone manner you could be well-suited to the Admin Assistant role with us. It's also really important that you're a people person you'll take a genuine interest in our residents and their families. If that sounds like you, we'll give you the opportunity to develop your skills with courses that have been designed to build your confidence across all your responsibilities. REWARDS PACKAGEIn return for your dedication, you'll receive a competitive rate of pay plus our sector-leading benefits and rewards package including: Free training and development for all roles Access to wellbeing and support tools A range of retail discounts and savings Unlimited referrals with our Refer a Friend' bonus scheme Employee of the Month' rewards and Long Service Awards' And so much more! If you'd like to use your administration and people skills in an organisation that provides the quality care you'd expect for your loved ones, this is a rewarding place to be.

Our client, a family run company who specialise in the sales of sofas and beds are looking for a competent and driven administrator to come in and manage the day to day administration of both the store and warehouse based in Gloucester.

Working closely alongside the Directors and Store Manager you will become a vital member of the team and will be responsible for all administrative duties ensuring you uphold the highest levels of customer service at all times.

Responsibilities:
-Handle incoming customer inquiries via phone, email, and in-person, advising on the products for their needs
-Resolve customer complaints and issues promptly and professionally
-Maintain accurate customer records and update information on the database
-Process orders, repairs, and exchanges efficiently
-Manage drivers delivery routes, communicating to all staff & customers to ensure smooth deliveries
-Opening & closing the store and office
-Production of regular social media content for the business
-Overseeing the loading & unloading vans for deliveries
-Handle the disposal of old furniture as well as cardboard & plastic, booking tip runs etc
-Ensure the shop is clean & tidy as well as fully stocked with everything priced up
-Manage stock levels and assist in inventory control processes
-Perform general administrative tasks such as data entry, filing, and document preparation

Candidate Attributes:
-Previous experience working in a retail setting
-Proven office skills with good IT skills and the use of Microsoft Office applications
-A strong desire to contribute to the company’s ongoing success
-Good work ethic and positive ‘can do’ attitude
-Exceptional customer service and people skills
-Full UK driving licence and own vehicle

Hours: Monday – Friday, 8:30am – 5pm

Salary: Up to £25k per annum

ABOUT THE ROLEAs a Bank Admin Assistant at a Barchester care home, you'll carry out a range of responsibilities to help us deliver the quality care and support our residents deserve. In this varied role, we'll need you to answer the phone, handle our files and support our managers. You'll also meet and greet visitors, engage with residents and show prospective clients and their families around so they can see what makes us so different. Across everything you do as an Admin Assistant here, you'll go out of your way to help us create a vibrant, happy environment. ABOUT YOUIf you have the ability to multi-task, good computer skills and a confident telephone manner you could be well-suited to the Admin Assistant role with us. It's also really important that you're a people person you'll take a genuine interest in our residents and their families. If that sounds like you, we'll give you the opportunity to develop your skills with courses that have been designed to build your confidence across all your responsibilities. REWARDS PACKAGEAs well as competitive pay, you can look forward to a role that offers true flexibility and plenty of free learning and development opportunities. As one of the UK's leading healthcare providers, we take the growth of everyone who works for us seriously. As this is a Bank position to provide cover as and when we need it, such as for annual leave or sick leave, the hours and days you work will vary. If you'd like to use your administration and people skills in an organisation that provides the quality care you'd expect for your loved ones, this is a rewarding place to be.

The post holder will be responsible for the day-to-day administrative support for the Interventional Radiology team. Providing essential support for patients and interventional radiology consultants ensuring a high quality, efficient and responsive service is provided. To work in conjunction with the Interventional radiology consultants and Assistant General Manager to ensure the highest quality of service is provide at all times in line with local and national objectives. The role of the Interventional Radiology admin coordinator is to ensure the efficient administration of all interventional radiology bookings, referrals and clinics. The post holder will book all referrals appropriately and accordingly to policy and protocol requirements. The role is central alongside medical, nursing and radiology staff including the radiology management team to provide well-coordinated administrative support to the Interventional Radiology Service. The post holder will work in an organised methodical way with attention to detail as a main point of contact for booking and administrative enquiries. This involves interaction with other specialities.

We are looking for a Construction Secretary to join us at our Western Regional Office in Tewkesbury.



… But first, why join us?

About Bloor Homes:

We built our first house in 1969. Every possible detail was taken into consideration back then to create a beautiful home. The same is still true today.

We understand that buying a new home is an important decision and that everything, from the location to the build quality, has to stand the test of time for our customers.

As a family-run housebuilder, our team of highly skilled craftspeople ensure care and attention goes into every one of our homes.

We give sympathetic consideration to the areas we build in to design welcoming settings with variety of home types and space, making every effort to preserve natural features and the conservation of wildlife.

Our strong commitment to create homes that our customers are proud to own - and that we would love ourselves or family and friends to live in - is what has always driven us. It’s why we’re proud to be a five-star housebuilder and it’s why we’re dedicated to creating better life experiences. One home at a time.



What Benefits You Can Expect:

We strongly believe in rewarding and recognising the hard work our employees put in every day which is why in return you can expect to receive the following benefits.

Competitive salary
Generous holiday entitlement
Holiday buy & carry over
Competitive bonus scheme
Enhanced Family Policy
Generous Pension Scheme
Microsoft Office Discount
High Street Retail Discount
Wellbeing initiatives
Option to join the salary sacrifice car scheme
Life Assurance at 6 times your basic salary
Employee discount on our Homes and & some building materials
Employee discount at Triumph Motorcycles Ltd.


What Will Your Day Look Like?

As the Construction Secretary you will be the backbone of our Construction Department. You'll provide vital secretarial support to the Construction Director and handle key administrative tasks that keep our projects running smoothly. This is an exciting opportunity to be at the centre of a dynamic team, where your organisational skills and proactive approach will make a real impact every day. You’ll be:

Providing the Construction Director with full secretarial support, including typing correspondence, taking and distributing minutes, filing, diary and email management, and making appointments and travel arrangements as necessary.
Managing all construction administration including typing, filing, record keeping of uniforms and respective claims.
Ensuring all site offices are supplied with stationery, PPE and other resources requested.
Updating and maintaining records as appropriate.
Co-ordinating site signage orders with the Graphics Department
Producing accurate and timely reports and distributing as appropriate.
Please see the job description for more information.



What You'll Need To Succeed:

Experience of working in a secretarial role.
Excellent verbal and written communication skills.
Computer literate, especially in Microsoft Office Products such as Excel and Word.
Experience working within a Construction/ house building environment would be advantageous.


Our talent is what sets us aside from our competitors. Working at Bloor Homes, you can expect to be part of a community of exceptionally talented, likeminded people who help to support and develop one another.

If our Construction Secretary role sounds like the perfect role for you, please Click 'Apply now' and get your career started with us today.

ABOUT THE ROLEAs an Admin Assistant at a Barchester care home, you'll carry out a range of responsibilities to help us deliver the quality care and support our residents deserve. In this varied role, we'll need you to answer the phone, handle our files and support our managers. You'll also meet and greet visitors, engage with residents and show prospective clients and their families around so they can see what makes us so different. Across everything you do as an Admin Assistant here, you'll go out of your way to help us create a vibrant, happy environment. ABOUT YOUIf you have the ability to multi-task, good computer skills and a confident telephone manner you could be well-suited to the Admin Assistant role with us. It's also really important that you're a people person you'll take a genuine interest in our residents and their families. If that sounds like you, we'll give you the opportunity to develop your skills with courses that have been designed to build your confidence across all your responsibilities. REWARDS PACKAGEIn return for your dedication, you'll receive a competitive rate of pay plus our sector-leading benefits and rewards package including: Free training and development for all roles Access to wellbeing and support tools A range of retail discounts and savings Unlimited referrals with our Refer a Friend' bonus scheme Employee of the Month' rewards and Long Service Awards' And so much more! If you'd like to use your administration and people skills in an organisation that provides the quality care you'd expect for your loved ones, this is a rewarding place to be.

Whilst the organisation and structure within specialities/divisions may vary the specific remit of this role will include: Typing correspondence to patients, GPs, medical staff and any other required addressee following clinical attendance or other patient contacts using digital dictation or via Dragon voice recognition. Typing detailed medical reports when necessary. Highlighting to the clinical team members any results, correspondence or patient queries that need response and taking action e.g. booking investigations, transcription, etc. Ensuring incoming post and results is sorted, any appropriate action taken and passed to the clinician on a daily basis. Ensuring that any vacant slots are fully utilised and acted upon, including informing the Booking Office, to maximise capacity. Deal with enquiries by letter/e-mail/telephone from patients, GPs, other hospitals, police, solicitors (via legal department), other consultants and management. Origination of procedures in negotiation with the clinical staff and patients as requested by the secretary supervisor. This includes identifying potential dates with the clinical team, negotiation of dates with the patient and any additional co-ordination of staff, equipment, stock, facilities, external support (company representatives) and paperwork. Carrying out regular review and administrative validation of the clinicians return outpatient wait list. Regularly informing the secretarial supervisor about progress and flagging up as a matter of urgency any issues, for example, capacity or delays due to internal or external factors, difficult queries from patients, etc. Liaising with external organisations for the benefit and progress of patient care, such as Social Services, other hospitals, etc. Support the development of improvements to working practices and processes and contribute to service reviews and the implementation of new arrangements. As directed, support the resolution of complaints or concerns from patients/carers by helping to collate information and work with the supervisor to respond or escalate appropriately. To work as part of an Administrative Support Team working flexibly to ensure that administrative work is shared out equally and performed to excellent, efficient and safe standards. To cover colleagues during absences/annual/sick leave as directed by the secretary supervisor. You may also be required to undertake job rotation for cross cover as well as for development and training purposes. Undertake routine office duties including electronic note tracking, photocopying, faxing, filing of correspondence and results and maintenance of records in the absence of the band 2 clerical assistant. Assist in the training and induction for new and existing colleagues.Take the initiative as and when required as well as working flexibly and adapting to the demands of the department/team as appropriate. Undertake any other appropriate duties commensurate with the role, as required at the request of your line manager.

Contract: Fixed Term contract, term time only (to incl. INSET days) Hours: 37 per week Salary: G10, £24,702 - £25,979 FTE (£21,246-£22,344 pro rata)The RoleWe are seeking to appoint a full time Administrative Assistant to work within a busy team at Abbeywood Community School, starting as soon as possible, on a 3 month fixed term contract (which may be extended).The successful candidate will possess excellent communication and organisational skills with the ability to work with Databases, Excel and Word. The successful candidate will: • be educated to a good standard, evidenced by 5 or more GCSE's (including Mathematics and English) at grade C or above (or equivalent qualifications) • have recent and relevant school based admin/reception experience • Willing to obtain a First Aid qualification. • be competent in the use of MS Office. • have a good telephone manner and have excellent customer service skills • be a confident communicator building professional relationships with stakeholders. • have high standards and attention to detail. • have the ability to work independently or in a team. • have the ability to remain calm and professional working under pressure.Our Philosophy as an Employer Our overarching aim and vision is for our schools to deliver an exceptional education for children and young people, ensuring that students have access to the highest standards of teaching, resources and learning opportunities. We are ambitious for our academies. We live in a demanding educational landscape that brings with it challenges, but also opportunities. We are excited by the opportunities for talented and inspirational educators to make an impact and create a powerful legacy. We seek applicants for our roles who can align with our vision and have the talent, drive and determination to deliver that vision successfully. We support all our schools with our leadership and management, school improvement, legal, financial, administrative, admissions, marketing, premises, safeguarding and HR expertise. We think our roles are tremendously exciting ones to perform supported by the expert Olympus team. We are inspired by our academies’ journey and consider it a great privilege to design and develop a 21st century school education. We will be very interested to hear your ideas and aspirations too. We are looking for staff who will deliver an exceptional education for the young people in our care. Benefits • Pension Scheme • Annual pay progression opportunities • Cycle to Work Scheme • Corporate membership of Bristol Zoo Project at reduced rates • Free onsite parking • Coaching/Counselling services • Termly and annual staff recognition and awards scheme • Employee Assistance Programme
Closing date: Monday 9th September 2024Interview date: As soon as possible following closing dateThe Olympus Academy Trust - Abbeywood Community School is committed to safeguarding and promoting the welfare of children, and applicants will be required to undergo security and vetting processes appropriate to the post, including checks with past employers and an enhanced disclosure through the Disclosure & Barring Service. We have a suite of safeguarding procedures, policies and guidance for all of our staff and volunteers to ensure we actively promote children and young people’s welfare and safety. Moreover, as part of the safer recruitment process we will carry out online searches as part of the recruitment process. Details of online accounts will be requested at application stage. We apply Equal, Diversity and Inclusion at all stages of recruitment and selection. We carry out shortlisting, interviewing and selection without regard to age, disability, gender reassignment status, marriage or civil partnership status, pregnancy or maternity, race or nationality, religion or belief, sex or sexual orientation. Those with disabilities meeting the minimum requirements for the post will be shortlisted and will make reasonable adjustments to ensure they are not disadvantaged during the interview process. We particularly welcome applications from Black, Asian and Minority Ethnic candidates, as they are under-represented within the Trust. We offer the opportunity of flexible working patterns where possible to assist with a work/life balance and welcome applications from people wishing to work on a part-time or job share basis for all roles including full time. We are happy to discuss flexible working from day one.

Whilst the organisation and structure within specialities/divisions may vary the specific remit of this role will include: Typing correspondence to patients, GPs, medical staff and any other required addressee following clinical attendance or other patient contacts using digital dictation or via Dragon voice recognition. Typing detailed medical reports when necessary. Highlighting to the clinical team members any results, correspondence or patient queries that need response and taking action e.g. booking investigations, transcription, etc. Ensuring incoming post and results is sorted, any appropriate action taken and passed to the clinician on a daily basis. Ensuring that any vacant slots are fully utilised and acted upon, including informing the Booking Office, to maximise capacity. Deal with enquiries by letter/e-mail/telephone from patients, GPs, other hospitals, police, solicitors (via legal department), other consultants and management. Origination of procedures in negotiation with the clinical staff and patients as requested by the secretary supervisor. This includes identifying potential dates with the clinical team, negotiation of dates with the patient and any additional co-ordination of staff, equipment, stock, facilities, external support (company representatives) and paperwork. Carrying out regular review and administrative validation of the clinicians return outpatient wait list. Regularly informing the secretarial supervisor about progress and flagging up as a matter of urgency any issues, for example, capacity or delays due to internal or external factors, difficult queries from patients, etc. Liaising with external organisations for the benefit and progress of patient care, such as Social Services, other hospitals, etc. Support the development of improvements to working practices and processes and contribute to service reviews and the implementation of new arrangements. As directed, support the resolution of complaints or concerns from patients/carers by helping to collate information and work with the supervisor to respond or escalate appropriately. To work as part of an Administrative Support Team working flexibly to ensure that administrative work is shared out equally and performed to excellent, efficient and safe standards. To cover colleagues during absences/annual/sick leave as directed by the secretary supervisor. You may also be required to undertake job rotation for cross cover as well as for development and training purposes. Undertake routine office duties including electronic note tracking, photocopying, faxing, filing of correspondence and results and maintenance of records in the absence of the band 2 clerical assistant. Assist in the training and induction for new and existing colleagues.Take the initiative as and when required as well as working flexibly and adapting to the demands of the department/team as appropriate. Undertake any other appropriate duties commensurate with the role, as required at the request of your line manager.

Whilst the organisation and structure within specialities/divisions may vary the specific remit of this role will include: Typing correspondence to patients, GPs, medical staff and any other required addressee following clinical attendance or other patient contacts using digital dictation or via Dragon voice recognition. Typing detailed medical reports when necessary. Highlighting to the clinical team members any results, correspondence or patient queries that need response and taking action e.g. booking investigations, transcription, etc. Ensuring incoming post and results is sorted, any appropriate action taken and passed to the clinician on a daily basis. Ensuring that any vacant slots are fully utilised and acted upon, including informing the Booking Office, to maximise capacity. Deal with enquiries by letter/e-mail/telephone from patients, GPs, other hospitals, police, solicitors (via legal department), other consultants and management. Origination of procedures in negotiation with the clinical staff and patients as requested by the secretary supervisor. This includes identifying potential dates with the clinical team, negotiation of dates with the patient and any additional co-ordination of staff, equipment, stock, facilities, external support (company representatives) and paperwork. Carrying out regular review and administrative validation of the clinicians return outpatient wait list. Regularly informing the secretarial supervisor about progress and flagging up as a matter of urgency any issues, for example, capacity or delays due to internal or external factors, difficult queries from patients, etc. Liaising with external organisations for the benefit and progress of patient care, such as Social Services, other hospitals, etc. Support the development of improvements to working practices and processes and contribute to service reviews and the implementation of new arrangements. As directed, support the resolution of complaints or concerns from patients/carers by helping to collate information and work with the supervisor to respond or escalate appropriately. To work as part of an Administrative Support Team working flexibly to ensure that administrative work is shared out equally and performed to excellent, efficient and safe standards. To cover colleagues during absences/annual/sick leave as directed by the secretary supervisor. You may also be required to undertake job rotation for cross cover as well as for development and training purposes. Undertake routine office duties including electronic note tracking, photocopying, filing of correspondence and results and maintenance of records in the absence of the band 2 clerical assistant. Assist in the training and induction for new and existing colleagues.Take the initiative as and when required as well as working flexibly and adapting to the demands of the department/team as appropriate. Undertake any other appropriate duties commensurate with the role, as required at the request of your line manager.

Job description
Job Title: Legal Secretary

Location: Moreton-In-Marsh, Gloucestershire

Salary: £25,000 - £27,000

Working Hours: 9:00 AM - 5:00 PM, Monday to Friday (1 hour lunch break)

Job Description:

Our client is seeking an experienced and highly organized Secretary to support their Private Client Partner in Moreton-in-Marsh. The ideal candidate will have previous experience as a legal secretary and will be adept at managing a variety of tasks.

Key Responsibilities:
- Typing and preparing legal documents
- Diary management and scheduling
- Client-facing duties and handling telephone calls
- General administrative support

Requirements:
- Proven experience as a legal secretary
- Excellent typing and document preparation skills
- Strong organizational and time management abilities
- Professional demeanor with exceptional client service skills
- If you are a dedicated and experienced secretary with a background in legal environments, we invite you to apply for this exciting opportunity.

Your new company
An exciting opportunity has arisen, Hays has partnered with a leading Property Management Company based in Cheltenham. We are now looking for a Purchase Ledger Clerk to support our client on a full-time and permanent basis, in their finance team.

The working hours for this role will be, Monday to Friday, working from 9am until 5:30pm, including an hour lunch break and the salary on offer is up to £27500.

Your new role

• Processing Purchase invoices
• Liaising with clients to resolve potential queries
• Using Xero for the processing and invoicing of invoices
• To uphold their invoicing system
• To effectively communicate with the Accounts Payable team for paying invoices
• Dealing with bank reconciliation
• To record supplier invoices, payment transactions and credit notes
• To prepare and process supplier payments, for example; BACS and cheques
• Dealing with reports, as well as preparing ad-hoc reports as required
• You will also monitor and report on aged creditor balances, identifying potential issues for management review
• Supporting colleagues who are also within the Accounting and Finance team with general admin duties

What you'll need to succeed
In order to be a successful candidate in light of the Accounts Assistant position, you will need:

• Proficiency in Excel and accounting packages
• Ability to uphold confidentiality of information
• Good communication and interpersonal skills
• It is desirable for you to have previous experience working in a finance department
• Excellent attention to detail
• Ideally, you will have knowledge of HMRC rules and requirements

What you'll get in return
In return, you will receive the following:

• 23 days holiday plus bank
• Company pension
• An interesting and varied role
• To be part of a growing business
• On-site Rota parking

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk