Total 67 Administrative / Clerical job vacancies in Cardiff, Cardiff, CF10 2NX

NINIAN PARK PRIMARY SCHOOL Virgil Street, Grangetown, Cardiff, CF11 8TF Tel: 029 20 388991 Headteacher: Jenny Scott Age Range: 3 – 11
Post No: ED50228338 Post: Admin Support Officer Grade 3 (22,737- £23,983) pro rata Temporary post – 2 days per week (13 hours) Monday/Tuesday Part Time Term Time only Start date: 1st September 2024 End Date: 31st August 2025 The Governing Body are seeking to appoint an enthusiastic Admin Support Officer to join the office team at Ninian Park. We need a Support Officer who is reliable and willing to fit into the life of the school. We are looking for someone to join us who is:- • Committed to high standards. • Inspiring, with a ‘can do’ attitude as a team player, with high levels of self- motivation • Able to work in our busy office supporting with the day-to-day running of the school. • Enthusiastic, adaptable with a good sense of humour • Able to relate well with parents, staff, children and other stakeholders. We can offer you:- • A happy, supportive and motivated team • Excellent facilities and resources • Access to training and professional development • A pleasant working environment This post is subject to Enhanced Disclosure and Barring Service checks. Internal candidates who wish to apply for these positions on a secondment basis must obtain approval prior to application using Form SEC1 (4.C.081). Requests may only be approved by the relevant Chief Officer or senior nominated officer graded no lower than OM2 or in the case of schools-based staff the Headteacher / Governing Body. Please download or print off the application form by selecting the “Apply Now” button. Due to our current interim working arrangements, we are unable to provide recruitment packs through the post. Completed application forms should be returned via email only to FAO Miss Scott, The Headteacher, by Closing date: Wednesday 3rd July, 2024 9 a.m. Shortlisting: Wednesday 3rd July 2024 Interviews: Wednesday 10th July Safeguarding and Child Protection are key priorities for the Council. We aim to support children and vulnerable adults to ensure they are as safe as they can possibly be. Our services and schools are committed to ensuring the safety and protection of all children and vulnerable adults, and will take action to safeguard their well-being, and acknowledge that children and vulnerable adults have a right to protection. This is supported in the general ethos of the Council and all schools. As an equal opportunities employer, we value diversity. Therefore, although not a requirement for application, we welcome and encourage applications from underrepresented individuals including those: • aged under 25; • not in employment, education or training; • from our local communities including in particular disabled individuals, carers and those from the Cardiff BAME and LGBT+ communities; • ability to communicate fluently in Welsh.

Are you an experienced administrator with exceptional organisational skills?

Do you want to play a key role in a team where your support will help to benefit the public good and make a real impact on millions of people and businesses in the UK?

We have opportunities to join the Digital Markets Unit at the Competition and Markets Authority (CMA) and contribute to our work to promote greater competition and innovation in digital markets.

About the CMA

We help people, businesses, and the UK economy by promoting competitive markets and tackling unfair behaviour. Our work is wide ranging, ambitious and often new and challenging.

The Digital Markets Unit has been established to promote greater competition and innovation in digital markets, for the benefit of consumers and people. Our work focuses on some of the most important digital markets used by consumers and business in the UK, like online search, social media, app stores and online marketplaces.

What you will do

You will work closely with Digital Markets Unit senior management and provide valuable administrative support.

Your responsibilities will include:

• Providing administrative support to Directors and Senior Directors, including managing inboxes, tracking actions, and prioritising enquiries
• Managing complex and fluid diaries, handling diary clashes and conflicts, and exercising sound judgement in prioritising appointments
• Assisting with expenses and supplier invoicing, including raising purchase orders
• Working closely with other Personal Assistants, Group Administrators and the Business Managers.
• Planning and arranging meetings
• Booking national and international travel and accommodation
• Collating, coordinating, and printing information and meeting papers when required

What you will need

You will need experience of working in an administrative support capacity, including prioritising a busy work schedule and working collegiately in a team-focused environment.

You will also need good written and verbal communication skills, including the ability to communicate effectively with senior leaders and other stakeholders.

Proficiency with a range of Microsoft applications, experience of working under pressure within challenging timeframes, and the ability to use organisational systems and procedures for document management are equally important.

What we can offer you

The CMA is a hugely diverse, rewarding and stimulating place to work – an opportunity to work for the public good and to stretch and develop yourself in doing so. We offer generous benefits, including an excellent pension scheme with an average employer contribution of 27%, at least 25 days leave (increasing to 30 over five years), and generous maternity/paternity leave provision. You can also take advantage of interest-free season ticket loans, a cycle to work scheme, our employee assistance programme, and our extensive flexible working options.

To find out more about this opportunity and about working for the CMA, please click on the APPLY button.

Closing date for applications: 11:55 pm on Monday 10th June 2024.

Like many other organisations, we operate a hybrid working model with a mix of office and home working. We believe this supports us to deliver our best work while allowing the flexibility to maintain balanced and healthy lives.

The CMA are an accredited Disability Confident Employer, and we are an equal opportunities employer, welcoming suitably qualified applicants from all backgrounds.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac To manage and maintain an accurate and detailed diary/computer scheduler for the Management team. To arrange meetings and appointments including the co-ordination of dates and diaries, this may also include arranging visits, demonstrations and presentations from outside organisations. This may also include arranging transport e.g. rail travel/flights, accommodation, venues, refreshments, car parking, using the Oracle computer system. To be responsible for collating and preparing all necessary papers and information in readiness for meetings. To be a point of contact for the Directorates, ensuring all messages are actioned with an appropriate response in good time. To support the General Manager, Deputy General Manager, Service Manager, Lead Nurse and Senior Nurses through the processing and transmitting of patient data using both paper and computerised systems. To provide first line response to complainants and other enquiries from staff, patients, relatives, external stakeholders and members of the public on behalf of the Directorate, ensuring that these are dealt with in an appropriate and timely manner, and confidentiality is maintained at all times. To type and produce correspondence, letters, reports, minutes of meetings, which may be drafted or originated by the post holder where appropriate, using Microsoft Word, PowerPoint and Excel, and presented in the appropriate format (e.g. using Cardiff & Vale Board format for Board papers). To draft meeting Agendas where necessary. The post holder will be responsible for ensuring action points are followed up and actioned accordingly, agenda management and also the appropriate distribution and collation of all relevant documentation for the meeting. Establish and maintain an effective filing system to ensure the systems are fit for purpose. Responsibility for management of stationery and other supplies for the office ensuring that adequate levels are maintained within the department. Responsible for ordering equipment/Stationery via Oracle. Liaison with the Clinical Board, Directorate and other managers regarding the administration of meetings, responses to correspondence, email etc ensuring confidentiality is maintained at all times. Maintain databases for sickness & absence, changes, terminations and annual leave for the Directorates to report accurate information. To input accurate data into the Healthroster system on a daily basis for all staff groups, for example, actuals, sickness, special leave etc. ensuring this is completed within the required timescale. Ability to issue clear instruction and guidance on all information to be recorded on the rosters. Assist with the extract and submission of the weekly/monthly payroll files, helping with service user queries, chasing roster finalization and running/checking reports. Attend mandatory and in-service training sessions as required. To act as a central point for collation of information from the Ward and disseminate information as required. The post holder will be responsible for prioritisation of their own workload in discussion with the Management team (where necessary). Ensure own work is prioritised to ensure deadlines are met. Initiate enquiries, verbally or by email as required, on issues relating to queries raised by the Management team. Consider and determine actions necessary to facilitate arrangements on their behalf in advance of their commitments, to ensure that their time is managed as effectively and efficiently as possible. To support the implementation of new ways of working when necessary, i.e. setting up/devising new databases for recording information. To take a lead on the co-ordination of projects as and when necessary and support Service Improvement initiatives. To comply with all UHB policies, procedures and practices and to be responsible for keeping up to date with any changes. The post holder will also be required to undertake any other duties consistent with the grade which are deemed appropriate by the Management team.

Higher Clerical Assistant / Finance Administrator

Description
We are seeking a highly organized and detail-oriented individual to join our team as a Higher Clerical Assistant / Finance Administrator. In this role, you will be responsible for providing administrative support to our finance department and ensuring the smooth operation of financial processes. This is a crucial role in our organization, as you will be responsible for maintaining accurate financial records and ensuring timely and accurate payments to vendors and suppliers.

Responsibilities
Assist with the preparation and distribution of financial reports, including monthly statements, invoices, and purchase orders.
Process and record financial transactions, such as payments, invoices, and expense reports.
Maintain accurate and up-to-date financial records, including filing, organizing, and archiving documents.
Monitor and reconcile bank statements, credit card statements, and other financial records.
Support the finance team with budgeting and forecasting activities.
Assist with the preparation and submission of financial documents for audits and tax purposes.
Handle inquiries and provide information to internal and external stakeholders regarding financial processes and procedures.
Perform general administrative tasks, such as answering phone calls, scheduling meetings, and coordinating travel arrangements.
Requirements
Bachelor's degree in finance, accounting, or a related field.
Proven experience in an administrative or finance role.
Strong knowledge of basic accounting principles and financial processes.
Proficient in using financial software and spreadsheet programs (e.g., Excel).
Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
Strong attention to detail and accuracy.
Excellent communication and interpersonal skills.
Ability to work independently and as part of a team.
Familiarity with financial regulations and compliance procedures.
Ability to handle confidential information with utmost integrity and discretion.
Strong problem-solving and analytical skills.
Flexibility to adapt to changing priorities and deadlines.
High level of professionalism and customer service orientation.

Hours Per Week: 37.00
Start time: 09:00
End Time: 17:00
Pay Per Hour: £12.39
Location: Cardiff, Cardiff County

Should you wish to apply for this job opportunity, please, send an up to date CV.

Data input for Radiology requests into RADIS (radiology information system) departmental booking system. Scheduling of patient appointments often interpreting complex clinical data to enable appropriate booking time. Dealing with complex and sensitive questions regarding patient appointments To act as first point of contact for patients and relatives entering or contacting the Radiology department. To comply with all aspects of confidentiality and Information Governance. To accurately input data on various IT systems regarding patient details and various test results Maintain filing systems and prepare worklists for daily schedules. To provide word processing clerical and photocopying support as necessary to any area of Radiation Services Directorate.

Job Description Job Title: Secretary/Administrator Responsible to: Partners and Practice Manager Offer a comprehensive range of secretarial services to the practice team Audio and copy typing Photocopying, encrypted email/Disc and use of iGPR software to facilitate SAR requests and other documentation following GDPR and SAR legislation. Communication with hospital departments community services and other external agencies Produce and processing invoices and payments for both NHS and non-NHS services provided by the practice Ensuring effective feedback to relevant team members and in designated timescales Assisting with the timely and accurate production of minutes of meetings and their appropriate distribution. Ensuring Subject Access and Report writing requests are dealt with in the appropriate timescale, payments received and consent and confidentiality of the patient is maintained at all times utilising software packages such as iGPR. Entering data such as (referral figures, claims data, demographics etc), onto databases or other system developed for this purpose when required. Monitor and Maintain the e-referral referrals process for the practice. Ensuring referrals are completed within timescales and Advice and Guidance communication. Monitor and provide assistance on rejected referrals of system messages and updates. Run Monthly searches for PPA claims Complete clinical correspondence coding and uploading under agreed Protocol/pathways associated with this role paying particular attention to GDPR processes. Ensure practice resilience in supporting practice team with training and development for agreed specified areas Responsible for own time management, completing tasks within agreed timescales. Due to the responsibilities of this post being non-exhaustive you will be expected to fully assist in other duties, not listed above, when requested to do so.

You will be able to find a full Job description and Person Specification attached within the supporting documents of this vacancy advertisement

You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.