Total 77 Administrative / Clerical job vacancies in Brighton, SXE, BN1

We are looking for an experienced Medical Secretary to work as part of our friendly and versatile Digestive Diseases secretarial team. You will be based at the Royal Sussex County Hospital, Brighton. You must have excellent interpersonal skills and be able to communicate with NHS colleagues, patients and relatives by email, telephone and face to face. You must be able to priorities your workload, be good at time management and have the ability to meet deadlines. You must be adaptable and have the ability to embrace change. You must have 2 years experience of a secretarial/administrative role Knowledge of working in a hospital environment or similar environment is desirable but not essential. We are happy to consider a job share if appropriate and suitable candidates are available.

Main Duties and Responsibilities Appointments Receive and register referral letters from multiple sources on PAS in accordance with Trust policy. Recording referrals received from the Referral Management System in an accurate and timely manner. To ensure that referral letters are processed, appointments then made and communicated to the patients within the timescale set down in the Cancer Waiting Times directive and the Trusts Access Policy. Add patients to the clinic list, send appointments or acknowledgement letters as appropriate within defined clinic rules and procedures. To provide a friendly patient focused service for appointment enquiries in person and by telephone. When required take requests from secretaries and nursing/medical staff to make appropriate follow-up appointments ensuring that any interpreting or additional requirements are ascertained and recording the reason for the appointment booking. Ensure details are accurately recorded on PAS. Receive and respond to telephone calls from patients wishing to change or cancel their appointments. Advising patients of importance of attending where appropriate and ensuring requests for changes are within waiting times targets. Make telephone bookings from staff working in clinical areas e.g. ward clerks or A&E Dept. To autonomously process all referrals Cancer Target and routine patients in accordance with the Access Policy. Maintain and ensure that at all time appointments are offered within the government target waiting times for outpatient appointments. Reception Duties Greet patients in a courteous and helpful manner. Establish and confirm each patients demographic details and update PAS as necessary. Direct patients to waiting areas or other clinics and departments as required. Liaise with transport when patients arrive by hospital transport. Inform patients of approximate clinic waiting times, and in conjunction with clinical staff keep patients informed as and when situations change. Issue follow-up appointments when required, including identifying and supplying relevant information / literature. Complete all outcome coding information on PAS and ensure that clinics are fully reconciled. This includes confirming attendance, completing outcome, and inputting all the data recorded on clinic attendance sheets. To coordinate the running of reception while resolving queries from the Consultants and Nursing staff, patients and members of the public ensuring that all receive an equitable service in a timely manner. Communication To engage in collaborative problem solving with co-workers and staff and other outside agencies. To ensure that all telephone and email communications are dealt with in a timely and professional manner. To ensure that all telephone voicemail messages are updated, clear and concise and that all messages are dealt with promptly. To ensure that when on leave an out of office message is left detailing who to contact. To function as a team player, being considerate and flexible, taking the needs of peers into consideration. To exercise discretion to ensure that patient confidentiality is maintained and a professional, respectful hospital environment exists at all times. To provide and receive complex and sensitive information via telephone, face to face, or in writing, some of which may be contentious in nature, requiring interpersonal and communication skills to promptly assess each situation, escalating to or seeking advice from a health professional as necessary. To have good written and oral communication skills to enable clear and concise information, explanations and instructions are provided. To answer a range of complex and sensitive patient enquiries promptly and politely (via telephone and in person) and where necessary refer to the Patient Access Manager for advice/support. To advise patients of any delays to being seen for their appointment/treatment within the service. To ensure that all patients are given the opportunity to speak to a senior manager if they wish to make a complaint about the service that they have received. To be able to establish and maintain effective communication with all members of the public, including those with challenging behaviour, learning disabilities and those whose first language is not English, ensuring interpreters are booked for appointments as soon as the need is identified to comply with legislation. To liaise with clinical /nursing staff, porters and ambulance staff. To deal with all non-clinical queries in an efficient and courteous manner using judgement and prioritisation. To develop and maintain effective working relationships with nursing, medical, Allied Health Professionals and managerial staff within the department. To work with colleagues to ensure that relevant information is disseminated effectively and appropriately in a timely manner. To take clear and accurate messages and ensure prompt delivery to the appropriate person.

About the Employer:


Employer is an 12 year old girl who enjoys outdoor activity like going to the park and playing in the playground. She also likes shopping and taking the bus or train to get to places. She also enjoys indoor activities such as reading books, playing kids board games, art and craft activities as well as baking.


Main Duties:

Meal prep heat food or a prepare a quick meal such as a sandwich. Personal care remind to go toilet, assist with dressing, support with showering. Accessing the community playgrounds/ local park, shopping. Support with eating and drinking cut food into small pieces, monitor whilst eating. Supporting her needs and self-care. Ensuring her safety


Ideal PA

Good communication Organizational Punctual Good humour Sociable Flexible working hours Long term Experience or good understanding of conditions such as Autism, severe learning difficulties, development delays, cerebral visual impairment Able to work independently, little assistance required Full UK license Own vehicle

Required

DBS Check, New DBS with B&H. 2 References from previous workplace or current workplace.
Permanent, Flexible working hours, Multitasker, Experience working with children with SEN, Makaton and visual aid support, Local to Brighton

Working Hours

3 hours a week

Salary Employee rate £11.50 per hour

-Position is to support 2 young female sisters.


About the Client -


a young girl who lives in the BN1 area of Brighton have a diagnosis of Dyslexia/Dyspraxia and moderate learning disabilities.


Clients are very social and enjoy shopping, going to the cinema, going to the gym, bowling, and going on trips out which include concerts and theatre.


Main Duties -


Meal prep Housework/hoovering Support with food shopping Accessing the community


Ideal PA -


Punctual Good sense of humor Sociable Good organizational skills Long term Permanent


Required PA - Long term employment Kind and Caring individual Flexible working hours Able to work on their own with minimal guidance


Salary & working hours -


Two sessions weekdays likely afternoons & occasional Saturday Employed rate £12.70 - (self employed £14.70 but will need to provide HMRC UTR Number)

An autonomous responsibility to manage a full clerical administrative and secretarial service to the Consultants and members of the clinic teams. Time management and prioritising workloads are essential requirements. To be responsible for dealing with telephone calls from parents/carers/guardians, medical staff, allied healthcare professionals and departments within the Sussex Eye Hospital, UH Sussex NHS Trust and other third party healthcare providers. Using tact, diplomacy, reassurance and discretion, exchange verbal and written information with parents/carers/guardians, medical staff, allied healthcare professionals and departments regarding future management. To assess the nature and urgency of all telephone calls, taking detailed messages and ensuring that the information is passed to the relevant personnel and dealt with at the earliest opportunity. To maintain office filing systems and storage of information to meet the needs of the service including uploading documents to Panda. To use UH Sussex Trust Patient Administration System (Careflow) for the retrieval/tracking of patient information/medical records. Provide a complete secretarial service transcribing author dictation utilising a digital dictation voice recognition system. Undertake filing, sending and receiving emails and composition of letters as required. To be efficient in the use of email, word and excel. There will also be the requirement to use the Trust and departmental database for which training will be given. Comply explicitly with the Trust policies and procedures. Assist other team members in times of absence. To undertake secretarial duties as requested by the Secretarial Supervisor covering the needs of the service.

Female Support Worker (Full and Part-Time)

Location: Woodingdean, Brighton, South-East

Hours: To be discussed at interview

Pay: £14.33 per hour


About HomeCareDirect:

HomeCareDirect is a national service provider and a leader in personalised home care. We are committed to delivering safe, compassionate and person-centred care, while supporting our staff with top-quality training, supervision and development opportunities.


Benefits of being a Personal Care Assistant:

Company pension scheme
Enhanced bank holiday pay
Ongoing support from a dedicated Regional Care Lead and Nurse
24/7 on-call support
Career development opportunities and personal development plan
Employee benefits including: a Blue Light discount card, Long Service Awards, PA of the Quarter Awards and wellbeing options including 24/7 confidential support provided by Spectrum Life


The role of this Personal Care Assistant:

Our personal care assistants join our client’s support team, providing reliable, essential care and support in their home. You will be employed by HomeCareDirect on behalf of the client and your focus will be to support them only. This role is to work in our clients own home in Woodingdean, Brighton on a rota to cover hours across every day. We have full and part-time hours available.



About the Client and Duties:

Our client is a beautiful young woman who needs assistance with all aspects of daily care including personal care.


As her personal care assistant, you will be supporting her to get the most out of life. Our client enjoys horse-riding, trampolining, shopping, walking…and anything else adventurous!


Ideally you will be bubbly and outgoing with a great personality and should be up for encouraging our client to get the best out of everything. Previous care experience would be preferred.


Drivers are required and you should be aged over 25yrs of age for insurance purposes.


Training and Support:

We provide comprehensive, paid training to CQC standards covering:
Full induction
Safeguarding Adults
Health & Safety and First aid
Moving & Handling via Hoist
Gastrostomy and Medication via PEG
Personal Care and Continence Care
Awareness in Epilepsy, Learning Disabilities, Autism and Cerebral Palsy
All training must be completed before the start date and is paid at £14.33 per hour


Requirements:

This post is exempt under The Equality Act 2010 Schedule 9 Part 1 - there is a genuine occupational requirement to recruit female support workers only
Driver, with a full UK driving licence, aged over 25yr for insurance purposes
Commitment to long-term, person-centred care
You must be reliable, compassionate and committed to respecting confidentiality


Our organisation is committed to safe and fair recruitment, safeguarding and protecting those we care for and serve. We make sure all our staff are vetted, selected, trained and supervised fairly and to a high standard so that they can provide safe, effective, and compassionate care.

We do not provide sponsorship.

Hours per week: 19.5 hours

Rate of pay: £15 per hour (via a PAYE)

Duties: e.g. cleaning, cooking preparing food, personal or non-personal care (E.g. hygiene)

Location of work: Portslade, near public transport

Desired working days: Mon- Sun (7 days a week)

90-minute morning call
60-minute afternoon/ evening call
1 hour per week- Domestic
1 hour per week- Paperwork

Start date: ASAP

About Quinn:

Hi, Im Quinn. I am 54 and identify as non-binary, I use they/ them pronouns. I am a budding artist, and I love to express myself through creativity. I have a friendly Labrador dog named Blondie who brings me comfort and company. I experience anxiety and I feel nervous around new people. I would love to employ a couple of PAs who I can get to know, and develop some trusting working relationships with. I feel a Personal Assistant would be much more suited to my individual needs as a service user.

Anyone who is part of, or has knowledge of the LGBT/ Trans community would be a massive plus but it is not essential. As long as someone is kind, caring, empathetic and a good listener, those are the most important qualities I look for.

I am interested in Social Change, and this is what many of my paintings are about. I look forward to hearing from you.

Thank you,
Quinn

Essential requirements (examples):

- LGBTQ+ friendly (additional training can be provided), awareness of being trauma-informed
- Clear communication, good time keeping
- Patient and friendly
- Able to commit to 9-.9.5 hours per week and consistent agreed days of work
- DBS check

Desirable:

- Driver would be best, but not essential
- Experience of being a PA previously
- Open to occasional overtime in case of emergencies
- First Aid trained

Application:

Please send a CV and brief covering letter or video of yourself talking about suitability for the role to louloumaz@gmail.com

Deadline:15th November 2024

About the Employer - I am a disabled and neurodivergent woman in their mid 20s - navigating life post-covid, trying to find balance between maintaining independence & managing chronic illness symptoms / flares. I enjoy watching football games & visiting Brighton beach, and cuddling my cat.

Main Duties
Housework and Laundry
Personal Care - Assistance with a few aspects of personal care (not including toileting)
Prompting medication
Meal Preparation - Assistance with prompting, preparing and cooking veggie/vegan meals
Food Shopping
Administration work - Medical and life admin tasks, including email & telephone
Assisting with accessing the community and for days out to things that I will enjoy
Accompanying to appointments
Mobility assistance - Assembling and dismantling a wheelchair to go in the car, as well as pushing it when needed


Required
DBS Check
Female PA only
Full UK driving license. Own car is not essential but driving the car to appointments, errands, and accessing the community will be requested
Long term employment
Flexible working hours
Multitasker
Kind, caring and compassionate

Working Hours
25 hours a week (with the promise of additional hours as/when needed and when my lovely PA is leaving as they are off to university) Times can be discussed in interview.


Salary
Employee rate £11.85 per hour

-Position is to support 2 young female sisters.


About the Client -


a young girl who lives in the BN1 area of Brighton have a diagnosis of Dyslexia/Dyspraxia and moderate learning disabilities.


Clients are very social and enjoy shopping, going to the cinema, going to the gym, bowling, and going on trips out which include concerts and theatre.

Main Duties -


Meal prep Housework/hoovering Support with food shopping Accessing the community


Ideal PA -


Punctual Good sense of humor Sociable Good organizational skills Long term Permanent


Required PA - Long term employment Kind and Caring individual Flexible working hours Able to work on their own with minimal guidance


Salary & working hours -


Two sessions weekdays likely afternoons & occasional Saturday Employed rate £12.70 - (self employed £14.70 but will need to provide HMRC UTR Number)

About me, the Employer

My name is Ian I'm a gay Disabled man who lives with his little dog called Lady Totto. I'm looking for someone to assist me for 6 hours a week. Two hours a week to assist with some Domestic duties inc hoovering, changing bedding, cleaning of my adapted bathroom and cleaning of my kitchen. Id also like some help to get some shopping, so must drive.

Working Hours
6 hours a week
Preferred days and times of visit
Exact times can be discussed in interview

Salary
Employee Gross rate £11.70 per hour

Main Duties
Housework and Laundry
Personal Care - Assistance with a few aspects of personal care (Applying cream)
Prompting medication
Meal Preparation - Assistance with prompting, preparing and cooking batch meals
Food Shopping
Administration work - Medical and life admin tasks, including email & telephone
Assisting with accessing the community and for days out to things that I will enjoy
Accompanying to appointments

Required
DBS Check may be requested
Female PA only due to some personal care delivery
Full UK driving license. Own car is essential as driving the car to appointments and accessing the community will be requested Mileage Paid
Flexible working hours
Kind, caring and compassionate
Must love dogs!

Notes - Gender is considered to be a genuine occupational requirement in accordance with Paragraph 1 of the schedule 9 of the equality act 2010 for a female worker to work with our client

This advert has been placed on behalf of one of our customers. Should your application be successful and you are offered the position, you will be directly employed by the customer and not by PeoplePlus

About the Employer:


Employer is an 12 year old girl who enjoys outdoor activity like going to the park and playing in the playground.
She also likes shopping and taking the bus or train to get to places.
She also enjoys indoor activities such as reading books, playing kids board games, art and craft activities as well as baking.


Main Duties:
Meal prep heat food or a prepare a quick meal such as a sandwich.
Personal care remind to go toilet, assist with dressing, support with showering.
Accessing the community playgrounds/ local park, shopping. Support with eating and drinking cut food into small pieces, monitor whilst eating.
Supporting her needs and self-care. Ensuring her safety


Ideal PA
Good communication Organizational Punctual Good humour Sociable Flexible working hours Long term Experience or good understanding of conditions such as Autism, severe learning difficulties, development delays, cerebral visual impairment Able to work independently, little assistance required Full UK license Own vehicle Required
DBS Check, New DBS with B&H.
2 References from previous workplace or current workplace.

Permanent, Flexible working hours, Multitasker, Experience working with children with SEN, Makaton and visual aid support, Local to Brighton
Working Hours
3 hours a week
Salary
Employee rate £11.50 per hour

About Employer

Female employer living in the BN2 area of Brighton.


Enjoys playing bridge, arts and crafts and crochet.

Employer has fibromyalgia, a slipped disc and mobility and balance problems.


Female p/a required as personal care to be provided.

Main Duties

Housework including hoovering Laundry Food Shopping Personal Care Meal Preparation and clearing up afterwards Monitoring Individuals Condition Opening bottles/jars

Desired PA

Organisational Good Communication Punctual Flexible working hours Long term



Essential requirements



for PA Female worker only DBS certificate Long term Permanent Able to work on their own with minimal guidance Multitasker Flexible Work Schedule and Pay rate 10 hours per week. Days to be discussed in interview.

£11.80ph employed rate

SELF-EMPLOYED RATES: £13.50p/h HMRC UTR number proof will need to be seen for self employed workers.

About the Employer:
----------------------------------------------------


Employer is an 12 year old girl who enjoys outdoor activity like going to the park and playing in the playground.


She also likes shopping and taking the bus or train to get to places.


She also enjoys indoor activities such as reading books, playing kids board games, art and craft activities as well as baking.



Main Duties:
----------------------------------------------------


Meal prep heat food or a prepare a quick meal such as a sandwich.


Personal care remind to go toilet, assist with dressing, support with showering.


Accessing the community playgrounds/ local park, shopping. Support with eating and drinking cut food into small pieces, monitor whilst eating.


Supporting her needs and self-care. Ensuring her safety



Ideal PA
----------------------------------------------------


Good communication Organizational Punctual Good humour Sociable Flexible working hours Long term Experience or good understanding of conditions such as Autism, severe learning difficulties, development delays, cerebral visual impairment Able to work independently, little assistance required Full UK license Own vehicle Required


DBS Check, New DBS with B&H.


2 References from previous workplace or current workplace.




Permanent, Flexible working hours, Multitasker, Experience working with children with SEN, Makaton and visual aid support, Local to Brighton



Working Hours
----------------------------------------------------


3 hours a week



Salary
----------------------------------------------------


Employee rate £11.50 per hour

What skills and experience we're looking for

An enthusiastic Admin Assistant is required to support our busy Administration Team. The main purpose of the role is to work flexibly and provide full, appropriate, accurate, reliable administrative and first aid support as required in the absence of other staff members. Primarily within the school office, reception, medical room and other key administration areas. In addition, the post holder will be required to take on other related tasks as required.

What the school offers its staff

Our school is ‘Good’ (Ofsted 2023), being one of the most popular and successful 11-16 mixed comprehensive schools in the Preston Park area of Brighton, consistently over-subscribed.

Our curriculum is broad and balanced and offers many exciting opportunities for all students, both in school and out. There are tremendous extra-curricular opportunities at Dorothy Stringer through sport, performing arts, the Junior Leadership Team, Art on-going links with our partner schools in Africa, the Duke of Edinburgh award, as well as a number of other trips. In short, we believe there is something for everyone at the school.

Commitment to safeguarding

Dorothy Stringer is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment and comply with the Department of Education Statutory Guidance ‘Keeping Children Safe in Education’.

Parking Services Team Member

Tate Recruitment are delighted to be working alongside a local authority business based in Brighton. We are seeking committed, resilient and well organised team player to join our team.

• £13.47ph
• Full time
• Temporary contract until December 2024
• Hove Town Hall- Office based

Role responsibility:

You would be based in a team that are responsible for processing disabled bays and a range of parking permits. You would be office based and responsible for opening, scanning post, printing permits and associated work. In addition, you will be asked to assess, and process permit applications. You will be communicating with members of the public relating to their query.

Types of parking permits and queries you may encounter:

• bus passes - concessionary travel pass
• Blue Badges
• disabled parking bays
• electric vehicles
• parking signs and lines
• penalty charge notices
• parking permits
• refunds for parking permits and tickets
• any other parking queries

We work with a range of internal and external stakeholders to deliver a range of services, to keep our highways safe and moving freely, and therefore our work is varied where no two days are ever the same.

Skills

• Strong Administrative skills
• Great Customer Service and telephone skills
• Excellent written and verbal skills are required to communicate with people at all levels, dealing with disputes, difficult and hostile situations in a calm and tactful manner.
• Ability to undertake financial duties (such as gathering supporting document for Fixed Penalty Notices, Permit fees, Section 74 Charges and Sample and Defect inspection charges
• The ability to work with minimal supervision in a busy office environment whilst prioritising and organising a varying workload.
• The ability to utilise a number of computer databases specific to the job as well as various Microsoft office systems.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.