Total 45 Administrative / Clerical job vacancies in Birmingham, West Midlands, CV1 1DS

Administration Assistant Wanted at an Inspiring SEN School near Burgess Hill- Immediate Start

Location: Haywards Heath
Position: Administration Assistant
Salary: Competitive, based on experience
Hours: Full-Time (Monday to Friday, 8:30 am - 4:30 pm)

About The School:
Are you ready to make a difference in a welcoming, supportive environment? This SEN school in Haywards Heath is more than just a place of learning-it's a vibrant community where every individual is valued. Here they're passionate about providing a nurturing space for both students and staff to grow. With exciting developments happening at the school, they're looking for a motivated Administration Assistant to join the team and help them continue on this journey.

What You'll Do:
As an essential part of the team, your role will go beyond day-to-day admin. You'll be the first point of contact for parents, students, and visitors, ensuring the school runs smoothly.
Some of your key tasks will include:

• Managing phone calls, emails, and the front desk with a friendly, professional approach.
• Assisting with student admissions and maintaining accurate records in our database.
• Supporting the senior leadership team by scheduling meetings, organising diaries, and preparing documents.
• Coordinating logistics for school events, trips, and activities.
• Making sure that our welcoming environment is upheld for everyone who walks through our doors.

What You Bring:

• Experience: Some admin experience is great (bonus points if it's in a school, but not essential).
• Tech Skills: Comfortable with Microsoft Office (Word, Excel, PowerPoint). Experience with school systems? Awesome! If not, they'll show you the ropes.
• Communication: Excellent at building rapport, whether it's face-to-face, over the phone, or via email.
• Organised: Able to juggle multiple tasks, prioritise your day, and keep things running like clockwork.
• Attitude: Positive, approachable, and ready to take on any challenge with a smile.

Why Join The School?

• Be part of a close-knit, energetic team where your contributions are recognised.
• Work in an environment that's dynamic, rewarding, and all about making a difference.
• Professional growth opportunities-whether you're starting out or looking to enhance your skills.
• Have a direct, positive impact on the lives of students and the day-to-day life of the school.

Ready to Make an Impact?
If you're passionate about working in a community-focused environment and want to play a key role in helping this school thrive, we want to hear from you! Apply today or get in touch with Paul Hirchfield at 01293 527416 for more information.

OIT Mission: The mission of the Office of Information and Technology (OIT) is to collaborate with our business partners to create the best experience for all Veterans.

OIT Vision: To become a world-class organization that provides a seamless, unified Veteran experience through the delivery of state-of-the-art technology.

Major Duties:

• Oversees the daily operation of the unit, ensures that agency policies and priorities are being followed.
• Develops performance standards; and evaluates work performance of subordinates.
• Approves expenses comparable to within-grade increases, extensive overtime and employee travel.
• Identifies requirements, plans for, organizes, and distributes authorized personnel resources.
• Hears and resolves minor complaints from employees.
• Interviews candidates for positions in the unit.
• Identifies and provides training needs.
• Recommends awards or bonuses for nonsupervisory personnel and changes in position classification.
• Prepares and presents justification for organization structure, manpower, and personnel requirements.
• Ensures development of organizational work plans, short and long range schedules, priorities, work assignments and position structures to effectively, efficiently, and economically carry out the work of the organization.

MAJOR DUTIES AND RESPONSIBILITIES:

• This position is responsible for carrying out a variety of health information functions.
• The incumbent performs duties related to the receipt, scanning, indexing, and destruction of health and administrative information.
• The incumbent will interface with personal computer (PC) applications as well as numerous VistA applications. In this regard, the incumbent will index each scanned document into a SQL database which will be accessed via CPRS (Computerized Patient Record System) and GUI tools, then associate each scanned document with the correct patient's CPRS record, the appropriate TIU document, assign the appropriate document-named nomenclature, and electronically "sign on chart" scanned documents.
• A qualified typist is required.
• When records are received, the incumbent will ensure that all necessary health/administrative information is integrated into Computerized Patient Record System (CPRS) through the PC scanning software and hardware.
• The incumbent must index this information using PC/VistA Imaging application bridges.
• After the scanning and indexing process is complete, the incumbent will confirm information interchange by communicating with clinical and administrative team members.
• The incumbent will maintain a daily productivity log of scanning and indexing activities.
• The productivity log will be provided to the Chief of Community Care as requested.
• The incumbent is responsible for tracking, retrieving and performing follow-up activities on health records.
• Timeliness, accuracy, and organizational skills are essential to ensure that information becomes available for patient care.
• Communication skills are required to properly coordinate record transfers, record follow-up, and record scanning, and indexing functions with clinical team members.
• Sorts loose health record documents received daily, scan and indexes materials accordingly on a timely basis and within established guidelines; and makes the proper disposition of documents for unavailable records.
• The incumbent must be flexible in order to undertake a variety of miscellaneous duties not limited to, but including; requesting reports from community providers and answering the phone as assigned by the Chief of Community Care or Deputy Chief of
  Staff.
• The accuracy of entering/capturing workload and assuring the completeness of health records are critical components of this position.
• The incumbent is responsible for following all occupational health, fire, and safety instructions during the performance on the job and movement throughout the facility.
• The incumbent is responsible for informing the supervisor of any conditions or practices considered to be unsafe or fire hazard.
• The incumbent is responsible for ensuring the security of the ADP system by maintaining the confidentiality of patient information and by exiting (logging off) VistA when leaving the terminal.
• The employee's behavior must reflect the dignity and respect each patient, visitor, and fellow employee deserves and should expect. In this regard, the incumbent is responsible for interacting with others in a manner that fosters favorable relations as set forth in the facility policy on human relations.

We're currently looking for a for a Sales Ledger Clerk to join a fast paced and engaging team in the centre of Halifax!

Day to day you will be expected to carry out such roles as raising sales invoices, chasing local authority accounts for payment of invoices, dealing with queries, allocating cash received, reduce current debtor days on ledger to agreed target, manage queries with regions and customers. Also you will be expected to be able to invoice customers and have pro-active query resolution skills, have great interpersonal skills and to be able to effectively and efficiently organise and maintain concise communication records.

To be considered for this role you must have.

• Work well with strict deadlines.
• Fantastic interpersonal skills.
• Be able to use integrate systems.
• High proficiency using Excel and Microsoft systems.
• At least a year's experience in sales/purchase ledger roles.
• You must be punctual and professional and be able to manage your time accordingly.

Benefits include.

• £22,000 - £24,000 per year.
• Free parking.
• Monthly staff outings.
• Pension scheme.
• Quarterly bonus scheme.
• Vibrant and exciting work environment.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

Personal Assistant needed in Preston, £12.09ph PAYE - Reference: RQ1360927

This is a full time role on a temporary contract basis.

If you are interested in the role please apply on our website with your CV, alternatively you can email your CV to katie@essentialemploy.co.uk quoting the reference number.

Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please be prepared.

Due to high volumes of CVs received we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage.

You can also follow us at Twitter/Facebook/LinkedIn or via our website www.essentialemploy.co.uk.

My public sector client is looking for an experienced Personal Assistant / Support Worker to work alongside one of their Lead Product Managers to support them with their day-to-day work. This is a temporary assignment for about 5 months, working Monday to Friday paying £14.53 per hour, full time 37.50 hours a week. This role will be supporting remotely, but a need to travel to support or attend their offices in central Birmingham may be required.

This role is a very personal role in being able to support the manager during day to day tasks and daily planning of meetings and supporting those meetings in every way possible, you would essentially become an extension of the manager in summarising, prioritising and preparing material to use, as an example.

Key tasks and responsibilities are below:

• Taking accurate notes at meetings and during conference calls - both remote and in person
• Creating and proof-reading documents, presentations and emails
• Reviewing data and checking spreadsheets for accuracy
• Supporting with email correspondence
• Using a range of software applications such as Microsoft Office, particularly Teams and its planner function, Co-Pilot, Jira, Mural, etc.
• Ad-hoc support with day-to-day work tasks
• Occasional travel to some of our office locations to attend and support in-person meetings.

In terms of experience and wider skills set, the below would be essential / desirable:

• Previous experience working as a PA/Support Worker
• Excellent communication skills - both written and verbal with an excellent attention to detail
• Experience working with a range of software packages and solutions, able to learn new applications
• A problem solver, able to develop solutions to problems and issues as they arise
• Great people skills, able to build lasting business relationships
• Highly organised, able to manage own workload and respond quickly to changing priorities
• Previous experience of the technology development sector would be useful
• An understanding and appreciation of disabilities and neuro-diversity and how they can impact on an individual's ability to perform to their best at work could be beneficial

This role will require a clear DBS to be in place, and three years referencing.

If you believe you have the experience and the skill set for this role, please apply directly. There is a fuller job description and more detail available, which can be discussed should you be short listed for the role.

Due to the volume of applications, it may not be possible to reply to everyone

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.