Total 9 Administrative / Clerical job vacancies in Bethesda, Maryland

• The incumbent is proficient in both oral and written communication; demonstrated by preparing substantive program material and/or serves as a liaison with internal and external representatives.
• The incumbent serves as an advisor in developing and/or formulating of short and long range public health program goals, objectives, and/or policies.
• The incumbent performs work in developing, monitoring, implementing, and/or evaluating current or projected complex, interrelated public health programs involving governmental and non-governmental organizations at the community, State, national and/or international levels.

• Identifies communications needs of a program area and develops informational materials that inform appropriate publics of the agency's policies, programs, and services.
• Analyzes agency information program materials and offers recommendations for improving the delivery of program information to affected individuals and groups.
• Researches and writes a variety of public affairs documents such as press releases, background talk papers and newspaper columns as assigned.

• Perform basic account maintenance procedures to ensure files, logs, and reports are complete.
• Ensure adequate stock and operating supplies are maintained.
• Operate computer systems to input or correct data, and produce documents, reports, shelf labels and signs.
• Verify receipts against invoices.

• Prepares a wide variety of recurring and nonrecurring personal and executive correspondence, reports, and other documents from information obtained from the staff, files, and other sources. Routinely composes non-technical correspondence, such as office procedures, requests for information concerning the organization's programs, letters of acknowledgment, commendation, or notification.
• Reviews and processes incoming and outgoing correspondence, reports, and other materials submitted for the Commander's signature. Receives and screens all publications, regulations, and directives directed to the Commander and brings to the Commander's attention those elements affecting the Commander's area of jurisdiction; specifically indicating procedural changes and furnishing all related materials.
• Receives telephone calls, greets visitors and ascertains the nature of the calls or visits, screening those that can be handled without supervisor's help. Places both local and long-distance calls for Commander or staff personnel.
• Maintains supervisor's calendar, coordinates meeting arrangements, and schedules meetings and/or conferences including those involving staff from outside the immediate office. Independently notes and follows up on commitments made at meetings and conferences by staff members.
• Performs other clerical and administrative work in support of the office/organization. Develops, establishes, updates, and maintains office procedures and records/files of various types to ensure effective and efficient operation of the office.

As an Administrative Specialist, you will perform the following duties:

• Provide guidance regarding organizational structures and functional statements, implementation of reorganizations, and annual staffing plans. Analyze and advise on the implications of proposed management decisions and Human Resources policies and regulations.
• Oversee a portfolio of facilities operations including vehicle management, facility space management, facility agreements, and facility leases. Advise management on operating costs. Plan, organize, and oversee workgroups in the execution and evaluation of space management, developing necessary policies for facility operations.
• Advise on personal property management processes and procedures. Conduct annual property inventory. Maintain and update a property control system for the organization.
• Coordinate and oversee scheduling, logistics, and staff travel. Prepare domestic, international, and invitational travel orders per Federal Travel Regulations. Analyze and advise on the administrative processes associated with travel.

Note: These duties are described at the full performance level of the ZA-4; The ZA-3 is developmental leading to such performance.

The incumbent will serve as an Administrative Officer for the Associate Director for Laboratory Programs. The incumbent is expected to independently perform the full range of administrative officer responsibilities. Responsibilities include administering the budget, financial management, human resources, and other general administrative activities consistent with programmatic objectives and NIST policies. The incumbent routinely confers with and advises management to identify and resolve administrative problems and needs and is also expected to provide guidance, advice, and information on these matters to other organizations. General administrative activities include, but are not limited to, acquisition actions, assistance awards, bankcard activities, and travel management. The incumbent will be expected to perform duties independently with minimal guidance and have the ability to effectively perform analysis and issue resolution.

• Analyze data to identify workforce trends.
• Analyze human resources data to provide guidance to customers.
• Evaluate civilian human resources business processes, employment policies, and historical practices to streamline and improve quality of services.
• Advise managers on unfair labor practices and grievances.
• Advise staff and field activities on organization-wide issues that impact labor relations programs.
• Advise civilians on a wide range of personnel program issues, practices, and policies to ensure understanding.
• Advise subordinate units on the process for submission of awards and decoration.
• Clarify human resources policies relevant to programs in functional area expertise.
• Develop internal controls that monitor personnel suspense actions to ensure timely processing.
• Ensure all personnel management procedural and job administrative tasks are performed in accordance with regulations.

The purpose of this position is to provide a variety of legal administrative, operations and support services. This position serves as Executive Assistant (legal) to the General Counsel, independently performing a wide range of confidential and sensitive assignments requiring an intimate knowledge of the supervisor's priorities and interests concerning current HHS issues

This position is a mission critical occupation and is responsible for ensuring that operational and fiscal activities align with and enable accomplishment of Health Resources and Services Administration's mission, goals and objectives.

As an Administrative Officer, you will provide advice and assistance on administrative management matters.

Your major duties and responsibilities may include:

• Providing typical budgetary and financial management services
• Performing typical human resources services and/or functions, including FTE and non-FTE Management, management liaison and consulting, orientation, and separation services for employees, and preparing and processing HR actions/documentation.
• Providing typical purchasing/procurement/contract administration.
• Serving as the POC for timekeeping system and overseeing other timekeepers in the proper use of federal Time & Attendance systems.
• Interpreting policies, procedures, and practices concerning all aspects of federal travel, local, sponsored, domestic and/or foreign, and reimbursement for travel expenses for all orders and vouchers within the assigned areas.