Total 52 Administrative / Clerical job vacancies in Abingdon, Oxfordshire, OX11 0AA

Fantastic development opportunity to expand experience within the Financial environment.

You will work within the Procure to Pay Section and provide support for the administration arrangements this function. You should be able to demonstrate an awareness of the financial activity of the team and be involved with the day to day running of the team.

You will display competence in dealing with customers and undertaking a wide range of administrative duties. You should be able to demonstrate numeracy skills to enable you to produce accurate and complex documents. You will also be able to prioritise work with limited supervision. You will display willingness to take part in team activities, contribute any ideas for improvement and work productively in a high pressurised environment.

Hours: 35 hours

Vacancy: Permanent

Salary: £26,023.07 - £26,333.31

View the Clerical Assistant job profile

When completing the application process please ensure that you cover the following areas:

• Do you have financial experience within a local authority finance setting?
• Do you have a working knowledge of Oracle Fusion Financial Systems and office based packages?

Please Apply online - All correspondence will be via your email address.

Please note we do not accept CVs, any submitted will be disregarded. If you require to submit additional information to support your application, please upload this under supporting documents.

Legislative Information

This post is excepted in terms of the Rehabilitation of Offenders Act 1974 (Exceptions) Order 2003.

Foreign Police Check

Candidates should be able to detail any gaps in employment and provide a foreign police check where applicable for any periods living or working abroad.

Equal Opportunities and Armed Forces Community Covenant

South Lanarkshire Council is an Equal Opportunities employer and encourages applications from all members of the community. As a user of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum competency/behaviour requirements for the position.

South Lanarkshire Council is committed to providing support to members of the armed forces, veterans and their families which is set out in the Armed Forces Community Covenant. Veterans are guaranteed an interview who meet the minimum requirements for the position.

Proud member of the Disability Confident employer scheme

What's involved with this role:

Temporary Corporate Support Officer/Admin

Job Ref: Oxford TCL 0009 68E5 / 1

Pay Rate: £12.49 per hour PAYE

Hours per week: 37 Monday – Friday, normal working hours

Role Length: This opening assignment is for 1-2 months

City: Oxford, Oxfordshire

Office based

The purpose of the role is to undertake a range of administrative functions which include: sorting and distributing post, scanning and indexing correspondence, downloading from portals, and printing for our internal customers.

Key Responsibilities:

Provide generic administrative duties across the Post room, Printing and Scanning team to ensure excellent delivery of customer service.
Sort and open Royal Mail post in line with procedures ready for distribution. Complete signed for records and advise customers of their receipt.
Process correspondence/electronic communications i.e.: scanning, indexing, and importing documents and data as required for Revenues and Benefits to meet the service needs, including eClaims.
Download Planning Portal applications on a daily basis and process necessary documents ready for validation of application.
Scan and upload public comments on a daily basis in line with Council’s data protection, redacting personal and confidential information.
Scanning and indexing of complete / archived planning and building control applications.
Process prints and copier unit requests in the agreed timescales.
Daily printing of letters and invoices for all departments and processing letters produced by remote workers.
Packing large mail outs using the folding inserter equipment.
Checking outgoing mail to ensure it meets Royal Mail standards and it is addressed to a UK residence.
Frank overseas and large mail items for posting.



Qualifications:

Good standards of literacy and numeracy, including written and spoken English; and GCSE-level mathematics functions.



Skills & Experience:

Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
Experience of prioritising and organising work to meet deadlines with minimal supervision.
Ability to effectively communicate verbally and in writing with internal and external customers.
Experience of working in an administration environment with practices with regard to customer care.
Experience of delivering excellent customer service in the work place.
Knowledge or experience of design and print.
Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).



Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.


Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.

Clients are generally looking for candidates who are local to, or who can commute easily to the place of work. It will help your application if your CV states, in broad terms, where you reside – there is no need for a full address.

Please feel free to apply to us direct via jobs@tclrec.com by quoting the job reference and exact job title.

To help speed up the process of uploading your CV to the client we would ask that you send us your CV in Word format (or equivalent) if possible, not as a PDF.

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension, you will be working at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than umbrella pay terms. We do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Due to the number of CVs being sent to us under current market conditions, unfortunately we cannot respond to all applications. If you have not heard from us within 3 working days, please assume that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.











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1

Job Ref: Oxford TCL 0009 68E5 / 1


Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

We are looking for an administrative professional to join our client's team in Oxford. If you excel at minute-taking and scheduling appointments, we encourage you to apply for this role

Job Title: Admin

Pay: £ 12.50 per hour

Temp : Asap - 01/11/2024

Location :Headington OX37LJ

Timings: 8am - 5pm, Monday - Friday

Main Duties include:

• Typing and distributing reports, letters, tables, minutes, papers, specifications, etc.
• Occasional attendance at meetings for note-taking.
• Scheduling appointments, meetings, and training sessions as needed.
• Assisting managers in the preparation of materials for appointments, meetings, and training.
• Preparing briefing papers, agendas, and presentation documents

Requirement:

Must have at least 1 year of Admin experience

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

We are seeking an experienced admin to join our client's team in Oxford.

Job Title: Admin

Pay: £ 12.50 per hour

Temp : 07/10/2024 - 01/11/2024

Location - Headington OX37LJ

Timings: 8am - 5pm, Monday - Friday

Main Duties include:

• Typing and distributing reports, letters, tables, minutes, papers, specifications, etc.
• Occasional attendance at meetings for note-taking.
• Scheduling appointments, meetings, and training sessions as needed.
• Assisting managers in the preparation of materials for appointments, meetings, and training.
• Preparing briefing papers, agendas, and presentation documents

Requirement:

Must have 1 year of Admin experience.

If you are interested in the role and believe this is something for you please click apply with the CV below.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

About Us

Do you want to help us radically change the way we deliver social care?

Join Oxfordshire County Council on an exciting journey towards ‘Delivering the Future Together’, our ambitious transformation programme which is enabling us to be an employer, partner, and place shaper of choice. We’re seeking the right people who can help us get there while embracing our value of ‘daring to do it differently’, as we continue to strive to do better.

In Adult Services, this means we're daring to do adult social care differently by supporting Oxfordshire’s residents to stay fit, healthy and independent in their communities for as long as possible through a strength’s-based approach and least restrictive options. Working with local NHS services, care providers and community and voluntary groups, we make the most of what each of our strengths are, pulling in the same direction, and united by one shared vision.

This means we keep the people we support at the heart of all that we do. And that works.By listening to people and building on the positives in their lives, we can work collaboratively to help them live the lives they want with the right support around them.

It is something we call the ‘Oxfordshire Way’ and we can’t do it alone – our proactive, positive approach to social care gives everyone the opportunity to make a bigger difference.If we’re doing a good job, we don’t stand still – we’re ambitious and we’re always striving to do better; it’s in our DNA.

About the Role

We are recruiting for two positions: one full-time (37 hours) and one part-time (18.5 hours).

We are a diverse team of passionate professionals; we are dedicated and privileged to support individuals experiencing a mental health crisis in Oxfordshire. We uphold social justice and equality, protect and preserve individual rights while ensuring individuals needs are at the centre of all that we do.Our team of AMHPs come from a variety of professional backgrounds (social work, nursing, Occupational Therapy and Psychology). We are committed to ensuring every member of our team feels valued and supported.The team culture focuses on a shared vision of delivering high standards and innovation in service development. The administrative staff play an important and active role in the success of the team.

Our admin staff play a pivotal role in achieving a objectives and high quality service – they are usually the first point of contact in the service.Therefore, they are skilled in listening, gathering and recording essential information on referrals for assessments under the MHA 1983.They work collaboratively with Approved Mental Health Professionals to achieve prompt and effective service to the people and families experiencing mental health crisis in Oxfordshire. The role is responsible for the data base that supports the work of the service. It contributes to staff induction and training.

Come and join our team and make the difference you aspire to.

About you

The service is busy. Therefore, you will have the ability to work under pressure, and sometimes fast paced. You will be confident and able to use initiative to prioritise tasks using your own initiative. You will support essential administrative tasks required to ensure the smooth running of the service.As first point of contact to the service, you will have social skills that facilitate good working relations with staff within the service and our partner agencies.

You should have previous experience of working in a busy administrative role though not essential. You should have good organisational skills. You will also have affinity for learning and high standards.

You’ll bring with you a strong understanding of and respect for individuals’ qualities, abilities and diverse backgrounds.

For an informal discussion about this role, please contact Funmi Durodola on 07554103429 or by email to funmi.durodola@oxfordshire.gov.uk

Please note:Applications will be reviewed ahead of the closing date, we reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

Rewards and benefits

Our employment and benefits package includes:

1. 25 day’s holiday p.a. plus bank holidays (pro-rated for part-time position)
2. Option to work from home after completing induction
3. Job offers variety of experience, learning and is interesting
4. Friendly and supportive team
5. Regular monthly formal and informal support and supervision
6. Membership of the Local Government contributory pension scheme, with an employer’s contribution of up to 19.9%
7. Staff discounts - You'll have access to a range of discounts on goods and services including rail travel
8. Childcare vouchers, cycle to work scheme

Ourcommitment to:
Equality, Diversity and Inclusion

At Oxfordshire County Council we are proud of our diverse workforce.Everyone is accepted for who they are, regardless of age, disability, gender identity, marital status, race, faith or belief, sexual orientation, socioeconomic background, or on maternity or family leave. We have a number of staff network groups which provide peer support, education and safe spaces for all.

Our commitment to:
Guaranteed Interview Schemes

As a Disability Confident employer, we guarantee an interview for disabled applicants who meet the essential criteria for the job.We also guarantee interviews to care leavers who have completed further education and who meet the essential criteria for the job. For those leaving care without any further education, we guarantee an interview for our apprenticeships.We are also committed to helping and supporting those transitioning from HM Armed Forces to civilian life and guarantee an interview for those demonstrating the essential criteria for the role, within three years of leaving the service.

Our commitment to:
Safeguarding

Oxfordshire County Council are committed to safeguarding and promoting the welfare of children, young people and adults. We expect all employees, workers and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect these commitments.

Our commitment to:
Flexible Working

We are open to discussions about flexible working, which can include flexi-time, part time working, job sharing, nine-day fortnights and annualised hours, depending on the requirements of the role and the service.

Follow us on Social Media

Stay up-to-date with the latest news and featured jobs from Oxfordshire County Council by following us onLinkedIn,Facebook,TwitterandInstagram.

If you encounter any technical issues with the application system, please contact us at: careers@oxfordshire.gov.uk

Proud member of the Disability Confident employer scheme

The First Contact and Primary Care Pathway is a countywide service including GP Out-of-Hours (OoHs), Minor Injuries Units (MIUs) and First Aid Units (FAUs). Our services are based in Abingdon, Banbury, Bicester, Henley, Oxford, and Witney. You will be supported with Induction and training. There will be opportunities for progression within the service. You will be encouraged to be part of quality improvement and suggest options to enhance the service. You will be joining the team at an exciting time as we shape the future of First Contact and Primary Care Services. Please note this post might require working unsocial hours (evenings), weekends and bank holidays. Use of own car might also be required as the service covers all Oxfordshire. If necessary, adjustments can be considered in line with the Equality Act 2010. In case of unsocial hours and weekend support, enhanced hourly rates will be paid according to NHS rates. Also possibility to have extra shifts via NHSP For a full list of role responsibilities please review the job description and person specification.

Personal Trainer
Nuffield Health Oxfordshire FWC | Fitness | Permanent |
From £30,176.64 to £45,764.16 OTE depending on experience

If you're a Personal Trainer who's ambitious and caring, you'll love being a part of Nuffield Health. As the UK's largest Healthcare Charity, we offer somewhere you can grow while you're making a lasting difference to people's lives. Plus, we'll give you paid holiday and you won't have to pay a fee to train clients at our facilities.

As a Personal Trainer at our Oxfordshire Fitness and Wellbeing Club, you're confident, outgoing and approachable. Whether you've been training for a while or just recently qualified, it's important that you've achieved REPs Level 3 or CIMSPA Practitioner (or above). A natural communicator, you're great at listening, understanding and explaining things.

As a Personal Trainer, you will:

• Have full access to Nuffield Health's incredible range of services.

• Connect with and motivate members to reach their fitness goals and maintain a healthier lifestyle.

• Be confident about delivering a range of sessions and consultations.

• Carry out high-quality inductions, health MOTs, group and personal training sessions, and general gym duties.

• Enjoy clear career progression with unrivalled opportunities to move onwards and upwards.

• Explore opportunities to progress into a Wellbeing Lead and management roles.

Salary is based on 40 hours per week, made up of 32 hours gym floor with 8 hours of PT sessions. As your client base grows, you will drop your gym floor hours to maximise your PT earning potential of up to £45,764.16 OTE.

Whilst on probation all contracts will be a minimum of 24 gym floor hours, this is to ensure you earn a guaranteed minimum salary. Your earning will increase as you establish your clients and improve your earning potential.

PT sessions have a sliding scale, the more you deliver, the more your take home potential is.

Helping you feel good.

We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind. From gym membership to physiotherapy, private healthcare, financial wellbeing advice and more. At Nuffield Health, we take care of what's important to you.

Join Nuffield Health and create the future you want, today.

If you like what you see, why not start your application now? We consider applications as we receive them and reserve the right to close adverts early (for example, where we have received an unprecedented high volume of applications). So, it's a good idea to apply right away to ensure you're considered for this role.

It starts with you.

Accounts Administrator required in Tonbridge!

We are working with a rapidly growing company who is an industry leader in their field.

You will be assisting the team with:

• Financial duties whether that be daily, monthly or annual.
• Preparing monthly bank reconciliations for different currencies
• Creating sales and purchase invoices
• Supplier statement reconciliations and making payments
• Credit control responsibilities
• Processing expenses
• Assist with monthly reporting

Essential criteria

• Educated to A Level standard
• Experience in sales and purchase ledger
• Strong attention to detail
• Team player

This role is Monday to Friday, can be either full or part time (25 - 40 hours and is on a temporary to permanent basis.

After probation there may be an opportunity for hybrid working. Initially this role is fully office based.

This role pays £12.01ph

There is onsite parking.

New Appointments Group, Expertly Matching Employers and Jobseekers since 1975.
Committed to diversity, equality and opportunity for all.
Twitter: @nagforjobs​

Faculty Admin - Starting immediately.

We are currently looking for a Faculty Admin to help support one of our clients based in Abingdon, Oxford on an on-going temporary basis.

• Monitor faculty email inboxes for questions and enquiries
• Support through the admissions and onboarding process.
• Support the work of the wider faculty to ensure efficient running of day-to-day operations
• To be able to work Flexible
• Provide administrative support to the faculty managers
• Categorise mail and telephone calls and other communication

Working hours: Monday-Friday, 9:00am-17:00pm.

Pay Rate: £12.85p/h, Weekly paid.

If you are interested in this position, please apply or call 01865 253559. - Thank you

Our client HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice. HMCTS provides administrative support for the legal system across England and Wales, ensuring justice works for everyone.
Our justice system defends our fundamental rights and freedoms. It is a cornerstone of our modern society and it must serve all those who call on it, when they call on it. From some of the most vulnerable people in our society, to families in crisis, claimants and commercial businesses - HMCTS has a responsibility to administer a justice system that is accessible to everyone and operates efficiently.


Brook Street are currently recruiting for an Admin Officer to work with in a large public sector client within the legal sector at Oxford Combined Courts

Our client HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice. HMCTS provides administrative support for the legal system across England and Wales, ensuring justice works for everyone.

An Admin Officer is required at Oxford courts initial contract until end of December 2024


£11.44 per hour raising to £11.88 per hour after 12 weeks
Monday to Friday

Duties include:
Microsoft packages
Checking, processing and responding to court applications
Informing the courts and prisons establishment of the diarised defendent hearing
Dealing with customers via telephone and face to face
Using the internal systems to log data - training will be provided

3 year referencing and DBS clearance is required for this role.


Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group

Personal Trainer
Nuffield Health Oxfordshire FWC | Fitness | Permanent |
From £30,176.64 to £45,764.16 OTE depending on experience

If you're a Personal Trainer who's ambitious and caring, you'll love being a part of Nuffield Health. As the UK's largest Healthcare Charity, we offer somewhere you can grow while you're making a lasting difference to people's lives. Plus, we'll give you paid holiday and you won't have to pay a fee to train clients at our facilities.

As a Personal Trainer at our Oxfordshire Fitness and Wellbeing Club, you're confident, outgoing and approachable. Whether you've been training for a while or just recently qualified, it's important that you've achieved REPs Level 3 or CIMSPA Practitioner (or above). A natural communicator, you're great at listening, understanding and explaining things.

As a Personal Trainer, you will:

• Have full access to Nuffield Health's incredible range of services.

• Connect with and motivate members to reach their fitness goals and maintain a healthier lifestyle.

• Be confident about delivering a range of sessions and consultations.

• Carry out high-quality inductions, health MOTs, group and personal training sessions, and general gym duties.

• Enjoy clear career progression with unrivalled opportunities to move onwards and upwards.

• Explore opportunities to progress into a Wellbeing Lead and management roles.

Salary is based on 40 hours per week, made up of 32 hours gym floor with 8 hours of PT sessions. As your client base grows, you will drop your gym floor hours to maximise your PT earning potential of up to £45,764.16 OTE.

Whilst on probation all contracts will be a minimum of 24 gym floor hours, this is to ensure you earn a guaranteed minimum salary. Your earning will increase as you establish your clients and improve your earning potential.

PT sessions have a sliding scale, the more you deliver, the more your take home potential is.

Helping you feel good.

We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind. From gym membership to physiotherapy, private healthcare, financial wellbeing advice and more. At Nuffield Health, we take care of what's important to you.

Join Nuffield Health and create the future you want, today.

If you like what you see, why not start your application now? We consider applications as we receive them and reserve the right to close adverts early (for example, where we have received an unprecedented high volume of applications). So, it's a good idea to apply right away to ensure you're considered for this role.

It starts with you.

We have an exciting opportunity for a Senior Operations Clerk to join our team based at our Booker Retail Partner Distribution Centre . You will support the day to day administration of the Transport department, overseeing the Operations Clerks.

As a Senior Operations Clerk some of the key accountabilities will include:-

Completing the relevant accident investigation paperwork

Dealing with CRM queries and resolving allocated tickets within the set deadlines

Managing control of the fuel system

Day to day management of the Transport Operation such as route departures

Tachographs downloads

Communication with managers, liaising with team members from transport as well as warehouse and CST

To be successful in the role you should have:

Data Entry / Administrative Experience

GCSE Maths and English grade C or above (or equivalent level numeric and literacy skills)

PC Literate

Excellent communication skills

Ability to analyse verbal and numeric data

Able to work on own initiative and under pressure

Ability to work as part of a team

Good Time management and organisational skills

Ability to work effectively in a constantly changing environment

Attention to detail and accuracy

Experience with HGV drivers or within a similar transport role would be ideal however, we will consider transferable skills.

Transport Operations Clerks are responsible for the administration of the Transport department including the operational activity and support of the warehouse administration as required. Your duties will vary depending on what’s required on the day so being flexible is an important skill to have.

Whether it’s giving drivers their paperwork, supporting with route departures, gathering Tachograph reports, debriefing drivers or generally being supportive with any challenges that arise, you’ll be an essential part of the Transport Operations Team.

Experience with HGV drivers or within a similar transport role would be ideal however, we will consider transferable skills.

Personal Trainer
Nuffield Health Oxfordshire FWC | Fitness | Permanent |
From £30,176.64 to £45,764.16 OTE depending on experience

If you're a Personal Trainer who's ambitious and caring, you'll love being a part of Nuffield Health. As the UK's largest Healthcare Charity, we offer somewhere you can grow while you're making a lasting difference to people's lives. Plus, we'll give you paid holiday and you won't have to pay a fee to train clients at our facilities.

As a Personal Trainer at our Oxfordshire Fitness and Wellbeing Club, you're confident, outgoing and approachable. Whether you've been training for a while or just recently qualified, it's important that you've achieved REPs Level 3 or CIMSPA Practitioner (or above). A natural communicator, you're great at listening, understanding and explaining things.

As a Personal Trainer, you will:

• Have full access to Nuffield Health's incredible range of services.

• Connect with and motivate members to reach their fitness goals and maintain a healthier lifestyle.

• Be confident about delivering a range of sessions and consultations.

• Carry out high-quality inductions, health MOTs, group and personal training sessions, and general gym duties.

• Enjoy clear career progression with unrivalled opportunities to move onwards and upwards.

• Explore opportunities to progress into a Wellbeing Lead and management roles.

Salary is based on 40 hours per week, made up of 32 hours gym floor with 8 hours of PT sessions. As your client base grows, you will drop your gym floor hours to maximise your PT earning potential of up to £45,764.16 OTE.

Whilst on probation all contracts will be a minimum of 24 gym floor hours, this is to ensure you earn a guaranteed minimum salary. Your earning will increase as you establish your clients and improve your earning potential.

PT sessions have a sliding scale, the more you deliver, the more your take home potential is.

Helping you feel good.

We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind. From gym membership to physiotherapy, private healthcare, financial wellbeing advice and more. At Nuffield Health, we take care of what's important to you.

Join Nuffield Health and create the future you want, today.

If you like what you see, why not start your application now? We consider applications as we receive them and reserve the right to close adverts early (for example, where we have received an unprecedented high volume of applications). So, it's a good idea to apply right away to ensure you're considered for this role.

It starts with you.

Brook Street are recruiting for an Executive Assistant on a temporary contract. Initial contract until December 2025.

Location: Harwell Campus, Didcot
Hybrid Role

The purpose of this position is to provide effective support to two Directors in discharging their leadership and management responsibilities, helping ensure that the Agency meets its overall objectives. In addition to supporting their principals the role holder will also be expected to provide support to other directors to cover absence.

This includes the day-to-day administration duties, travel booking and management, responding to correspondence, as well as diary management.

The role holder will largely work autonomously with guidance from their Line manager, Executive Assistant (EA) to CEO Office as well as working directly to their principals. The role holder will be required to ensure that policies and procedures are complied with, for example in the booking and management of travel.

• Responsibility for all travel plans, such as booking travel and accommodation, for both their principals and, on occasion, those travelling with them.
• Dealing with invitations and requests for meetings, prioritising on behalf of their principals in order to manage their time efficiently.
• Identifying and arranging meetings both on premises and outside, including booking meeting rooms and sourcing suitable meeting venues outside the office where required.
• Providing logistical information and advice on accommodation and best travel options for delegates to meetings, both nationally and internationally.
• Responsibility for effectively completing any other duties for a successful meeting or event such as bookings/catering orders/arranging for equipment such as projectors and teleconference facilities.
• Directing emails to others as appropriate and flagging urgent emails.
• Ensuring that meeting reminders, agenda and other necessary administration for effective meetings are undertaken efficiently and effectively.
• Responsibility for maintaining effective agency records and filing systems as appropriate.
• Diary management, including weekly meetings with their principal to ensure they are well prepared for upcoming commitments.
• General admin support for their principals to assist with ongoing projects.
• Miscellaneous tasks such as refunds/ expenses/ post.

We are looking for:
" Excellent team working skills
" Proven customer services skills
" Good organisational skills
" Attention to detail
" Initiative and flexibility
" An ability to communicate effectively and work under pressure.

Ideally you will have a background in office work, including use of email, spreadsheet and word processing packages, plus experience of working in a customer based service is essential.

Please Apply Online

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest?and state the role that you are interested in.?We are?committed to engaging with you.?

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.