Total 9 Junior Executive level Administrative / Clerical job vacancies in Exeter, Devon, EX2 8NT

ABOUT THE ROLEAs a Bank Admin Assistant at a Barchester care home, you'll carry out a range of responsibilities to help us deliver the quality care and support our residents deserve. In this varied role, we'll need you to answer the phone, handle our files and support our managers. You'll also meet and greet visitors, engage with residents and show prospective clients and their families around so they can see what makes us so different. Across everything you do as an Admin Assistant here, you'll go out of your way to help us create a vibrant, happy environment. ABOUT YOUIf you have the ability to multi-task, good computer skills and a confident telephone manner you could be well-suited to the Admin Assistant role with us. It's also really important that you're a people person you'll take a genuine interest in our residents and their families. If that sounds like you, we'll give you the opportunity to develop your skills with courses that have been designed to build your confidence across all your responsibilities. REWARDS PACKAGEAs well as competitive pay, you can look forward to a role that offers true flexibility and plenty of free learning and development opportunities. As one of the UK's leading healthcare providers, we take the growth of everyone who works for us seriously. As this is a Bank position to provide cover as and when we need it, such as for annual leave or sick leave, the hours and days you work will vary. If you'd like to use your administration and people skills in an organisation that provides the quality care you'd expect for your loved ones, this is a rewarding place to be.

What skills and experience we're looking for

You will need to: • Be self-motivated, flexible, and able to multi-task • Have excellent communication skills - be friendly, approachable to parents/carers, staff and pupils • Be able to work calmly and accurately in busy situations • Have good literacy, numeracy and ICT skills • Be capable of operating computer-based admin and finance systems such as Microsoft Office • Be able to work on your own initiative as well as part of a team Previous school experience would be advantageous but not essential.

What the school offers its staff

Dear Applicant, Welcome to Discovery Multi-Academy Trust and thank you for your interest in our vacancy. Our successful Trust was formed in 2016 and is the result of the amalgamation of three primary schools from across the Plymouth area; including Oakwood Primary Academy, Beechwood Primary Academy and Weston Mill Community Primary Academy. We are also fortunate enough to be able to provide an alternative nurture provision, for primary aged children from schools across the city - The Edison Centre. At Discovery MAT our key aim is to ensure that every child is able to thrive and achieve their full potential, through quality learning experiences. We also ensure that our children are safe, secure and happy during their time with us and endeavour to fully prepare them for their secondary school education and beyond. To achieve our vision, we: • Encourage all our children and staff to excel and collaborate with one another, to ensure the best outcomes and progress for all. • Develop joyful learning communities that work together to improve standards and outcomes for our children, as part of a wider community. • Ensure that we remain committed to the following values that underpin the way we work: DEMOCRATIC, INCLUSIVE, EXCELLING, COLLABORATIVE The Trust is committed to specialising in Science, Technology, Engineering and Maths (STEM) education, as part of our vision to be one of the South West's most vibrant collaborative educational establishments. We want to enable every child to learn in a rich, challenging, imaginative and inclusive environment, and STEM helps to make this a reality. Our commitment to achieving these goals for our children begins with the dedication and hard work of our school staff, Local Advisory Board (LAB) and Board of Trustees. Whether you are a support assistant, a new member of the administration team, a class teacher or a senior leader you have an equally important part to play in the success of our MAT. Along with hard work comes a huge amount of fun and massive rewards from working with a fantastic team of staff and children. We are here to nurture, educate and inspire our young people and are fully committed in supporting and developing every member of staff to be the best that they can be. We look forward to being able to welcome you to part of our team!

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

For more information on the Job Description and Responsibilities please click the link below. More detail about the role: Excellent all round communication skills are required for this role. You will assist the Hydrotherapy team by managing and booking Hydrotherapy clinic appointments. This will include checking patients in at reception, directing them to the changing room, assisting with the removal of shoes and socks if needed. You will prepare the pool area for the sessions and may be required to provide minimal personal assistance to patients. You will be provided with full training, to use the hoist to assist patients into the water. The postholder will also be fully trained to enter the pool in an emergency, to assist the therapist, if necessary. You will be working as part of a close-knit team, who provide excellent customer care. This may include communication with distressed and anxious patients and relatives. You will provide professional, efficient and effective administrative support to the Therapy teams, with the possibility of providing administrative support/cover, as required, to MSK Physiotherapy. This is an essential role and you must be organised, self-motivated and forward thinking with excellent customer service skills. It is important that you are empathetic towards patients using the service and can remain calm under pressure. You will be assertive and be able to multi-task while dealing with a high volume of patients in reception. Knowledge of medical terminology would also be an advantage. Working Pattern: 30 hours per week over 4 days per week - Monday, Tuesday, Wednesday and Thursday Interview Date: To be confirmed For further information please contact: Beth Coggin, Care Group Support Manager, on 01271 311565 or beth.coggin@nhs.net As an inclusive employer, the Royal Devon values diversity and is committed to creating a culture of inclusivity where everyone can be themselves and reach their full potential. We believe in fostering a sense of belonging and actively encourage applications from individuals of all backgrounds, cultures, and abilities. We recognise the advantages of having a diverse workforce that reflects the communities we serve. Preference will be given to staff with Priority and 'At Risk' status including NHS At Risk staff throughout Devon. The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received. The Royal Devon University Healthcare NHS Foundation Trust was established in April 2022, bringing together the expertise of both the Royal Devon and Exeter NHS Foundation Trust and Northern Devon Healthcare NHS Trust. Benefits We will work together to maintain a culture that develops and supports you and your team. This might include funding for a care certificate, a degree or leadership qualifications. Or it might include days off to study, engage in CPD or rotational placements to help you hone your skills. Wherever you are heading in the NHS, we'll help you get there. Looking after you is important to us. We strive to help our staff create a healthy work-life balance through flexible working schemes and our family friendly policies. If you're starting out in the NHS, you'll start with 27 days paid annual leave (plus bank holidays), rising to 33 days plus bank holidays. You'll benefit from access to our own comprehensive occupational health services, including counselling, onsite wellbeing activities and groups. Salary is not the only financial benefit You'll have access to an extensive range of staff discounts on shopping, fitness and leisure options and you can spread the cost of technology and home appliance purchases from major retailers. You will also have access to other benefits including: National discount services such as the Blue Light Card and Health Service Discounts. Salary sacrifice options including our OFSTED rated outstanding nursery onsite at Exeter Car lease schemes. The NHS Pension scheme (one of the most generous and comprehensive in the UK). Cycle to work scheme These are just a few of the benefits available if the role is something you are interested in, we'd love to hear from you.

What skills and experience we're looking for

Job Summary

The governors would like to appoint an administrator to support a busy office and take responsibility for some of the school's organisational functions.

This would be the ideal job for a candidate who would like to develop their skills in finance, administration and work in a school environment, term time only.

Responsibilities and Duties

The successful candidate will need to be confident in the following areas:

• Good knowledge of word processing and excel skills and experience of organizing and office online systems.
• Excellent communication and interpersonal skills.
• Ability to organize personnel administrative policies and procedures.
• Understanding of computerized records (SIMS), computer literacy, attention to detail and the ability to be flexible and cope under pressure.
• Knowledge of GDPR.
• Knowledge of setting up and maintaining administration of computer systems.
• Contribute to the other all ethos of the school

Qualifications and Skills

• NVQ II Business and Administration or equivalent qualification.

• GCSE grade A*-C (9-4) or equivalent in Maths and English

• Up to date knowledge of general computer packages and office equipment, eg. Microsoft Office, photocopier, fax, shredder, telephones etc.

What the school offers its staff

• Continuing professional development and training
• Opportunities for collaboration across the Federation
• A welcoming environment, where everyone is valued

Commitment to safeguarding

Our school is committed to safeguarding our pupils and we ensure that all staff within the organisation complete a full DBS and complete vetting and barring procedures.

For more information on the Job Description and Responsibilities please click the link below. More detail about the role Join Our Team as a Recruitment Admin Assistant! Are you ready to start your career in recruitment with the largest employer in Devon? We're seeking a dynamic Recruitment Admin Assistant to be the first point of contact for candidates onboarding on their journey with the Royal Devon. Key Responsibilities: Provide outstanding administrative support to our managers to help them with advertising, managing shortlisting, sending invitations, and processing successful candidates. Serve as a liaison between candidates and managers via phone and email, ensuring seamless communication. Thrive in a busy, fast-paced environment with a supportive, fun, and dedicated team. Requirements: Strong IT skills are essential as our entire process is online and computer-based. Excellent communication and organizational skills. Why Join Us? Be a part of a hard-working, friendly, and enthusiastic team at our Newcourt House office in Exeter, conveniently located next to Ikea. Enjoy the benefits of free on-site parking or easy access to public transport (Newcourt Train station is just a 5-minute walk away). If you're eager to work under pressure and make a real impact, this is the perfect opportunity for you. Apply now and help us shape the future of our workforce! Please note, the successful applicant may be required to work occasional Saturdays by attending Trust wide open days. Location: Newcourt House, Newcourt Drive, Exeter, EX2 7JQ this is an office based role and you are required to be on site. Working Pattern: 37.5 Hours per week - Monday - Friday. Our office hours are 08:15 - 16:45. Interview Date: TBC For further information please contact: Rosie Archard, Recruitment Line Manager on 01392 403892 or rosie.archard@nhs.net As an inclusive employer, the Royal Devon values diversity and is committed to creating a culture of inclusivity where everyone can be themselves and reach their full potential. We believe in fostering a sense of belonging and actively encourage applications from individuals of all backgrounds, cultures, and abilities. We recognise the advantages of having a diverse workforce that reflects the communities we serve. Preference will be given to staff with Priority and 'At Risk' status including NHS At Risk staff throughout Devon. The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received. The Royal Devon University Healthcare NHS Foundation Trust was established in April 2022, bringing together the expertise of both the Royal Devon and Exeter NHS Foundation Trust and Northern Devon Healthcare NHS Trust. Benefits We will work together to maintain a culture that develops and supports you and your team. This might include funding for a care certificate, a degree or leadership qualifications. Or it might include days off to study, engage in CPD or rotational placements to help you hone your skills. Wherever you are heading in the NHS, we'll help you get there. Looking after you is important to us. We strive to help our staff create a healthy work-life balance through flexible working schemes and our family friendly policies. If you're starting out in the NHS, you'll start with 27 days paid annual leave (plus bank holidays), rising to 33 days plus bank holidays. You'll benefit from access to our own comprehensive occupational health services, including counselling, onsite wellbeing activities and groups. Salary is not the only financial benefit You'll have access to an extensive range of staff discounts on shopping, fitness and leisure options and you can spread the cost of technology and home appliance purchases from major retailers. You will also have access to other benefits including: National discount services such as the Blue Light Card and Health Service Discounts. Salary sacrifice options including our OFSTED rated outstanding nursery onsite at Exeter Car lease schemes. The NHS Pension scheme (one of the most generous and comprehensive in the UK). Cycle to work scheme These are just a few of the benefits available if the role is something you are interested in, we'd love to hear from you.

For more information on the Job Description and Responsibilities please click the link below. More detail about the role You will be expected to work professionally to a very high standard. Attention to detail and use of initiative is essential. The ideal candidates must have a flexible can do attitude, with excellent communication/interpersonal and IT skills. NHS experience not necessary as training will be given. The post holder will be able to work to deadlines to meet targets and be able to use multiple IT systems. Working Pattern: 18.75 hours per week. Interview Date: To be confirmed. For further information please contact: Sam Watkins; Rota Co-ordinator on 01392 406458 or samantha.watkins7@nhs.net This is a fixed term contract for 12 months. For current NHS employees this post could be a secondment opportunity. As an inclusive employer, the Royal Devon values diversity and is committed to creating a culture of inclusivity where everyone can be themselves and reach their full potential. We believe in fostering a sense of belonging and actively encourage applications from individuals of all backgrounds, cultures, and abilities. We recognise the advantages of having a diverse workforce that reflects the communities we serve. Preference will be given to staff with Priority and 'At Risk' status including NHS At Risk staff throughout Devon. The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received. The Royal Devon University Healthcare NHS Foundation Trust was established in April 2022, bringing together the expertise of both the Royal Devon and Exeter NHS Foundation Trust and Northern Devon Healthcare NHS Trust. Benefits We will work together to maintain a culture that develops and supports you and your team. This might include funding for a care certificate, a degree or leadership qualifications. Or it might include days off to study, engage in CPD or rotational placements to help you hone your skills. Wherever you are heading in the NHS, we'll help you get there. Looking after you is important to us. We strive to help our staff create a healthy work-life balance through flexible working schemes and our family friendly policies. If you're starting out in the NHS, you'll start with 27 days paid annual leave (plus bank holidays), rising to 33 days plus bank holidays. You'll benefit from access to our own comprehensive occupational health services, including counselling, onsite wellbeing activities and groups. Salary is not the only financial benefit You'll have access to an extensive range of staff discounts on shopping, fitness and leisure options and you can spread the cost of technology and home appliance purchases from major retailers. You will also have access to other benefits including: National discount services such as the Blue Light Card and Health Service Discounts. Salary sacrifice options including our OFSTED rated outstanding nursery onsite at Exeter Car lease schemes. The NHS Pension scheme (one of the most generous and comprehensive in the UK). Cycle to work scheme These are just a few of the benefits available if the role is something you are interested in, we'd love to hear from you.

Your new company
Working for an amazing educational company located in central Plymouth.
This role is full time Monday - Friday standard office hours.
Salary is £23,795 - £24,000 depending on experience.

Your new role

• Assist with the management of the daily operations, including coordinating with various departmental managers to ensure continued operational functionality.
• Assist with administrative tasks relating to building and office security and safety.
• Liaise with staff and external contractors to ensure all office IT and office equipment requirements are met.
• Assist with the implementation of new policies and procedures to improve operations.
• Develop and implement new operational strategies to improve efficiency.
• Collaborate with team members of other departments to resolve operational issues or concerns.
• Assist with the management of external relationships, including third party support teams and partners.
• Assist with the management of delivery schedules.

What you'll need to succeed

• Strong organisational skills and attention to detail
• Excellent communication and interpersonal skills
• The ability to work independently and as part of a team.
• Proficient in Microsoft Office
• Strong problem-solving and analytical skills
• The ability to multitask and handle multiple projects simultaneously.
• Strong time-management skills and the ability to prioritise tasks effectively.
• The ability to work in a fast-paced environment and adapt to change quickly.
  
  

What you'll get in return
Excellent base salary
Central location
Company bonus
Hybrid working
Pension contribution
Holiday allowance

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
Working for an amazing educational company located in central Plymouth.This role is full time Monday - Friday standard office hours.Salary is £30,000 - £35,000k depending on experience.

Your new role

• Acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for their manager's attention
• Managing diaries and organising meetings and appointments
• Booking and arranging travel, transport and accommodation
• Organising events and conferences
• Reminding the CEO of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence
• Managing databases and filing systems
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients
• Collating and filing expenses
• Minute taking as and when required
• Occasional travel to other sites locally or abroad as and when needed (all expenses paid)

What you'll need to succeed
Previous experience of a Personal Assistant or Executive Assistant for minimum of 5 years ideally.

What you'll get in return
Great salary
Hybrid working
25 days annual leave plus public holidays (increasing by 1 day per year served up to a maximum of 30)Annual bonus schemePension scheme Reimbursement for eye tests and flu jabs.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

PA to Headteacher

Start date: ASAP until the end of December with view to extension.

Working hours: Monday to Friday, 8am - 4pm

Location: Exeter

Pay: £13.41 per hour

Free parking

Based on-site at location.

DBS check required.

We are looking for PA to provide comprehensive and confidential executive support to the Headteacher of an Academy based in Exeter.

Duties include:

• Proactive management of the Head-teacher's diary and associated logistics to ensure efficient organisation

• Effective and sensitive management of incoming and outgoing communications to/from the Head-teacher's office.

• Representing the Headteacher with school and Trust staff, parents, students, and external agencies, including receiving visitors on behalf of the Headteacher.

• Organising and taking minutes of all meetings led by the Headteacher, including leadership meetings, HR meetings and inter-agency meetings.

• Drafting, preparing and circulating documents on behalf of the Headteacher.

• Being first point of contact for callers and visitors, and for school situations requiring attention from a member of the Leadership Team.

• Administration of student records.

• In consultation with the Headteacher, organising programmes and logistics for external visits to the school, including audits and inspections.

• Responding to Freedom of Information requests made to the school.

• Receiving or acknowledging formal complaints made to the Headteacher, and coordinating or drafting responses, in consultation with the Headteacher and the School Complaints Coordinator. Supporting the Headteacher in any safeguarding matters.

• Liaising with the Clerk to the Governors in preparing for Local Governing Body meetings and in facilitating an effective communication between the Headteacher and the Chair of Governors.

• In consultation with the Leadership Team, coordinating the production of the yearly Staff Handbook and school calendar.

• Supporting the Headteacher in the monitoring of staff performance and appraisal.

• Maintaining confidential electronic and other filing systems linked to the Head-teacher's office.

• Contributing to the organisation and delivery of parent/community events as required.

• Undertaking any other duties or functions which generally support the work of the Headteacher, as required. Where necessary being flexible to respond to requests outside of working hours

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.