Total 2 Junior Executive level Administrative / Clerical job vacancies in All, E14 4QZ

What skills and experience we're looking for



This is what we are looking for:



• A person to represent Bygrove school with warmth, good humour & a smile
• An exceptional apprentice administrative assistant with a passion for learning and the ability to develop others
• A team player
• Strong IT skills
• Excellent interpersonal skills
• A positive attitude and a sense of humour
• Someone keen to improve their own practice















What the school offers its staff



This is what we offer you:



• Regular 1:1s with your line manager focusing on personal reflection, coaching and mentoring
• A range of professional development opportunities
• Opportunities for career progression across schools in the LETTA Trust
• Apprentice Pay ranges in line with the best in the borough









Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

To respond to admin enquiries whether in person or on the telephone in a friendly, welcoming manner. To assist with the management of all admin calls, emails, ensuring that each call/ email is dealt with professionally and promptly, with tact and sensitivity. To explain Practice arrangements and formal registration requirements to new patients and those seeking temporary treatment. Monitor accuracy of registration database to ensure all new patients are correctly entered onto the clinical system. To actively participate in call/recall campaigns, making patient appointments relating to annual health reviews, baby clinics and immunisations as part of the call/recall system. Develop good working knowledge of Practice IT systems. To ensure that the Admin Office and personal work stations are kept tidy at all times. To complete scanning and work flowing of out of hours documents in efficient manner during the day. Ensure all documents are saved on correct patients records on EMIS and work flowed for review to the appropriate clinician. To ensure post is franked and taken to the Post Office during the day. To collect data and compile statistics as required. Learn how to create and manipulate EMIS searches or work with already given data to extract information needed for the monthly call/recall process. To work closely with the medical coder/recall administrator on successfully sharing call/recall responsibilities to provide best healthcare for patients and to support the Practice in meeting key performance indicators and targets. To carry out clerical and administrative duties as requested by Practice Manager and other senior staff (preparation of records for inactive patients, receiving records for active patients, working on subject access requests, including solicitors requests). Ensure medical records area is kept well organised, secure and tidy at all times. To redistribute workload (lab reports & documents) for GPs who are away for more than 2 days to other GPs working in the Practice. Maintain focus while at work and ensure disruptions and distractions are kept to minimum (use staff lockers provided to keep mobile phones and other belongings away from your workstation). All staff are expected to be reliable and trustworthy and to work as part of the Primary Health Care Team to provide an efficient service. To undertake any training needed for the provision of an efficient service. To attend and participate in regular team/staff meetings and training events. All staff are expected to have an understanding, acceptance and adherence to the need for strict confidentiality in all matters relating to the Health Centre staff, patients or other contacts and to maintain confidentiality of all electronically stored personal data in line with the provisions of GDPR, the Data Protection Act and the Practices Information Governance policy. All staff are expected to be health and safety conscious, and security conscious, and to follow agreed procedures. To ensure that organisation of work area is tidy and minimises risk to self and others. To abide by the terms of the staff handbook and other practice policies and procedures.