Total 116 Others level Administrative / Clerical job vacancies in Port Hueneme, California

Requirements

• At least a Diploma / Bachelor's degree in Human Resources, Business Administration, Management, or a related field.
• Minimum of 1-2 years of experience in administrative support, human resources, or a related role.
• Proficiency in Bahasa Malaysia and English
• Experience with HRIS (Human Resources Information Systems) is preferred.
• Excellent communication and teamwork abilities
• Ability to work under pressure in a fast-paced environment.
• Ability to work independently with minimal supervision as well as collaboratively within a team.
• Positive attitude and willingness to take on new challenges and responsibilities.
• Pays close attention to details and ensures accuracy in all administrative and HR-related tasks.
• Strong work ethic
• Fast learner and quick thinker

Responsibilites

Employee Relations:

• Oversee employee welfare initiatives, including health and safety programs, employee assistance programs, and recreational activities.
• Oversee the operation and maintenance of the employee hostel & Company facilities including conduct regular spot checks and inspections.
• Address any issues or concerns related to the company facilities promptly and effectively.
• Coordinate with relevant departments or vendors for repairs, maintenance, and improvements as needed.

Handle Foreign Worker Applications:

• Manage the entire process of foreign worker applications, including hiring, work permit applications, and renewal procedures.
• Ensure compliance with immigration laws and regulations governing the employment of foreign workers.
• Liaise with government agencies, embassies, and relevant authorities to process work permits and visas.
• Maintain accurate records and documentation related to foreign workers' employment status and permits.

Recruitment:

• Assist in the recruitment process by posting job vacancies, screening resumes, and conducting initial interviews.
• Coordinate interview schedules and communication with candidates throughout the hiring process.
• Collaborate with hiring managers to assess staffing needs and develop effective recruitment strategies.
• Maintain recruitment records and documentation, ensuring compliance with hiring procedures and regulations.
• conduct until the end process of on boarding & off boarding .

Training:

• Support the planning and coordination of employee training and development programs.
• Identify training needs through employee assessments and discussions with department managers.
• Liaise with external training providers and coordinate training sessions and workshops.
• Track employee participation and training progress, maintaining training records and evaluations.

Additional Responsibilities:

• Manage administrative tasks related to employee records, payroll, benefits administration, and attendance tracking.
• Assist in the development and implementation including drafting and updating of HR policies, procedures, and initiatives to support organizational goals.
• Stay updated on HR trends, best practices, and regulatory changes, ensuring compliance and continuous improvement.
• Ensure compliance with labor laws, regulations, and company policies.
• Stay updated on changes in employment laws and regulations to ensure organizational compliance.
• Maintain employee records and databases, ensuring accuracy and confidentiality.
• Collaborate with other departments to ensure smooth and efficient operations.

Perks & Benefits

• Flexible working hours
• Casual dress code
• Free snacks / Happy hours
• Company trips
• Medical insurance
• Open culture
• Paid training and development
• Remote work flexibility
• Beneficial Leaves such as Marriage leave, Compassionate leave, Birthday Leave & etc.
• Annual bonus and increment based on performance.
• Long Service Award
• Staff Discount
• 7.5 Flexible Working hours
• Recreational & Engagement Activities
• Panel Clinic
• Sport activities every week
• Positive environment

要求

• 至少擁有人力資源、工商管理、管理或相關領域的文憑/學士學位。
• 至少 1-2 年行政支援、人力資源或相關職位的經驗。
• 精通馬來語和英語
• 有 HRIS（人力資源資訊系統）經驗者優先。
• 優秀的溝通與團隊合作能力
• 能夠在快節奏的環境中承受壓力工作。
• 能夠在最少的監督下獨立工作以及在團隊內協作。
• 積極的態度和願意接受新的挑戰和責任。
• 密切注意細節並確保所有行政和人力資源相關任務的準確性。
• 強烈的職業道德
• 快速學習者和快速思考者

責任

員工關係：

• 監督員工福利計劃，包括健康和安全計劃、員工協助計劃和娛樂活動。
• 監督員工宿舍和公司設施的營運和維護，包括定期抽查和檢查。
• 及時有效地解決與公司設施相關的任何問題或疑慮。
• 根據需要與相關部門或供應商協調進行維修、維護和改進。

處理外籍勞工申請：

• 管理外籍工人申請的整個流程，包括僱用、工作許可證申請和續約程序。
• 確保遵守有關外國工人就業的移民法律和法規。
• 與政府機構、大使館和相關當局聯絡，處理工作許可證和簽證。
• 保留與外籍工人就業狀況和許可證相關的準確記錄和文件。

招募：

• 透過發布職缺、篩選履歷和進行初步面試來協助招募流程。
• 在整個招募過程中協調面試時間表以及與候選人的溝通。
• 與招募經理合作評估人員需求並制定有效的招募策略。
• 維護招聘記錄和文件，確保遵守招聘程序和規定。
• 一直進行到登機、下機流程結束。

訓練：

• 支援員工培訓和發展計劃的規劃和協調。
• 透過員工評估和與部門經理的討論來確定培訓需求。
• 與外部培訓提供者聯絡並協調培訓課程和研討會。
• 追蹤員工參與和培訓進度，維護培訓記錄和評估。

額外責任：

• 管理與員工記錄、薪資、福利管理和出勤追蹤相關的管理任務。
• 協助制定和實施，包括起草和更新人力資源政策、程序和舉措，以支持組織目標。
• 隨時了解人力資源趨勢、最佳實踐和監管變化，確保合規性和持續改進。
• 確保遵守勞動法律、法規和公司政策。
• 隨時了解就業法規的變化，以確保組織合規。
• 維護員工記錄和資料庫，確保準確性和機密性。
• 與其他部門合作，確保工作順利、有效率。

津貼和福利

• 彈性的工作時間
• 休閒著裝要求
• 免費小吃/歡樂時光
• 公司旅行
• 醫療保險
• 開放文化
• 有薪培訓和發展
• 遠距工作彈性
• 福利假如婚假、事假、生日假等。
• 年度獎金和基於績效的加薪。
• 長期服務獎
• 員工折扣
• 7.5 彈性的工作時間
• 娛樂和參與活動
• 專家小組診所
• 每週體育活動
• 積極的環境

• Keep all personnel related issues confidential and supports EEO goals and mission.
• Update the Student and Outreach Database with information on new student hires.
• Liaise with Area and Headquarters Personal Property and Real Property officers.

• You will provide product support management and maintenance planning and management services for life-cycle support of tasks associated with engineering project efforts.
• You will provide research, development, design, test, documentation, and configuration control over the life-cycle of the system.
• You will address, individually or collectively, a variety of subsystems and components such as: power supply and distribution; display and control consoles; data transmission; test devices; computer program performance and design specifications.
• You will provide maintenance planning, product support, project coordination and configuration management of system/digital computer program design and performance aspects of a complete missile and shipboard system.
• You will support the electronic and electromechanical aspects of the wide variety of component systems and subsystems interfacing with the tactical digital computer programs, including computers, launchers, missiles and fire control systems.
• You will employ the fundamentals of configuration identification, configuration control, configuration status accounting, configuration management audits, and data management.

As a/an Regional Support Manager, you will:
- Serve as a senior advisor regarding human capital and administrative support services for the offices in the jurisdiction.
- Serve as an authoritative source of leadership within the assigned area of responsibility.
- Evaluate the effectiveness of current internal operating policies, makes recommendations for improvement and prepares changes/input for changes.
- Ensure the highest level of collaboration among all OCAO/OFSS offices, both on-site and remote, and with program offices to satisfy human capital and administrative needs in the assigned jurisdiction.
- Serve as the immediate supervisor of a staff responsible for providing human capital and administrative support services for offices in the region.

• You will utilize multiple intelligence sources, including IMINT, SIGINT, HUMINT, OSINT, and SMINT (social media intelligence) to provide recommendations and courses of actions to the team.
• You will produce incident, threat, and information reports.
• You will provide operational Courses of Action based on research, analysis, and expertise in assigned field(s).
• You will routinely interact with headquarters personnel and other agencies for informational and deconfliction purposes.
• You will maintain acute awareness of global events to inform the team of potential areas of interest.
• You will maintain extensive knowledge of Foreign Intelligence Entity (FIE) capabilities, structure, and modus operandi.
• You will provide support to DoD Counterintelligence Operations and will work with a diverse team of analysts, cultural experts, and operations officers.

• You will serve as a Department and NIWC Pacific Subject Matter Expert (SME) for CIP and Facilities Major Projects financial processes, reporting, and analysis.
• You will provide full spectrum of NIWC Pacific funding guidance to include Direct, Production Overhead (POH), General and Administrative (G/A), and Service Center funding to execute financial and administrative requirements.
• You will identify and resolve complex financial problems to ensure the Department complies with all financial management procedures and guidelines.
• You will demonstrate leadership abilities in the formulation of A-11 budget submissions in a Navy Working Capital Fund (NWCF) environment and DAR-Q Validation and Certification for the Department.
• You will demonstrate full working knowledge of Navy Enterprise Resource Planning (NERP) and Business Intelligence Reporting and Analysis (BIRA) in the financial, procurement and workforce modules.
• You will perform business and financial analysis of financial data that will be used by management for decision-making.
• You will provide guidance in support of the development of new and improved NIWC Pacific level reports for capturing CIP and Facilities Major Projects data.

• You will maintain subject matter files and record that related to the work of the unit.
• You will ensure that files include all required documents and that all documents are properly signed.
• You will receive incoming correspondence, screening material prior to distribution for suspense dates stabling controls, and following up for your supervisor.
• You will complete arrangements for classroom and conference room assignments.
• You will utilize office software (i.e. Excel, PowerPoint, Word), types narrative and tabular material.
• You will requisition office supplies, equipment and publications and perform time keeping.
• You will perform a variety of administrative support duties, such as making extensive travel arrangements, prepares travel orders and requests for formal training.
• You will greet and interact daily with clients who are seeking Behavioral Health services.
• You will schedule appointments for counselors and interact with Commands.

• Will be required to conduct test sessions at remote sites, to include administration of high school tests at inner city, rural, and/or at risk schools with large populations (larger than 100 students).
• Responsible for directing and guiding lower graded staff members.
• Provides technical expertise, guidance and leadership to the Testing Element of the Military Entrance Processing Station (MEPS).
• Delegates workload, reviews completed items and ensures assignments are completed accurately and in a timely manner (according to agency guidelines).
• Instructs employees in specific tasks and job techniques, and ensures the availability of written instructions, reference materials and supplies.
• Conducts on-the-job training of new employees in accordance with established procedures and practices.
• Signs for inventory and receipt of, transfer of, and destruction of accountable test materials.
• Oversees the mailing of answer sheets and automated results to outside agencies for scoring or recording purposes (such as special purpose tests and schools).
• Performs Testing Clerk duties identical to those led, including: Conducts aptitude and qualification examinations at the MEPS and Military Entrance Test (MET) sites.
• Briefs applicants, distributes and proctors examinations, scores exams, performs quality control of examination and applicable applicant information, sends results to appropriate personnel.
• Performs data entry of results and information into the USMEPCOM Integrated Reporting System (USMIRS).

• Use automated systems for data entry, and compilation for analysis and creation of reports.
• Process personnel and payroll action
• Interpret and apply regulations, policies and practices applicable to unit operations and activities.
• Coordinate use of U. S. Army Reserve (USAR) centers, and arranges for facility maintenance and repairs.
• Advise new members on the USAR program, obligations, advantages and unit vacancies.
• Provide personnel and supply technical advice to unit commander and staff.
• Maintain liaison with higher headquarters assuring compliance with directives.
• Monitors unit mobilization readiness.

• You will serve as a Procurement Contracting Officer (PCO) assigned to the Contracts Directorate of the Naval Information Warfare Systems Command (NAVWAR).
• You will serve as the technical expert in all contracts related matters and maintain a high level of experience and proficiency in all aspects of Federal and Defense Acquisition regulations.
• You will provide business advice and collaborate with customers including Program Managers, Program Executive Officers and NAVWAR leadership in formulating acquisition strategies from requirements definition through the life of the system.
• You will independently research, interpret, analyze, and apply Federal DoD, Department of the Navy guidelines, including the Federal Acquisition Regulation (FAR) and its supplements.
• You will be responsible for pre-award and post-award functions, using the full spectrum of available FAR and non-FAR contract strategies including a wide range of complex contracting methods.
• You will actively lead developing objectives and strategies in terms of the degree of competition, and will construct the contractual vehicle, including use of pricing arrangements, subcontracting policy, set-aside policies and other considerations.
• You will serve as the primary advisor to program officials in acquisition planning meetings, including advising on acquisition objectives and strategies to be used in the preparation of statements of work, solicitations, and contract structures.
• You will prepare, review, and/or approve determinations and findings, justifications and approvals, and solicitation and all contract documents.
• You will be responsible for briefing and obtaining higher level approval as required through the Head of Contracting Activity and Senior Procurement Executive as required.
• You will perform cost and price analysis using all available information to develop profit/fee objectives and negotiate contract costs; prepare, review and/ or approve Business Clearances to document business decisions.

• Organize programs to support operational requirements.
• Monitor projects for administrative errors.
• Enforce organizational practices.
• Review correspondence prior to submission.
• Provide technical guidance on administrative activities.
• Assemble resources for organizational training events.
• Update policies applicable to the organization.
• Utilize various automation programs simultaneously.

• Facilitates patient check-in, verification of Defense Enrollment Eligibility Reporting System (DEERS).
• Coordinates with the Office Manager and leadership in addressing inappropriate, misdirected or problematic consults.
• Provide general and specific information to patients and their families to include new patient registration, patient familiarization with this facility, including parking, pharmacy, radiology and laboratory sites.
• Serves as the initial point of contact for arriving patients and customers
• Responsible for the preparation of a daily record of appointments for each medical provider displaying available, unavailable, and booked patient appointment times.

• You will initiate, submit and track Requests for personnel Actions (SF-52).
• You will provide support in hiring of employees.
• You will assist with the allocation of personnel and manpower resources.
• You will make proposals regarding civilian personnel staffing.
• You will assist the in-processing and out-processing of civilians as a result of new hires, duty station changes, reassignments and resignations.
• You will coordinate personnel actions, organizational structures, and position management.
• You will serve as a Government Commercial Purchase Card (GCPC) holder.
• You will serve as either a Defense Travel System (DTS) Organizational Defense Travel Administrator (ODTA).
• You will serve as Travel Credit Card Agency/Organization Program Coordinator (A/OPC).
• You will serve as Standard Labor Data Collection and Distribution Application (SLDCDA) timekeeper.

• Prepare and finalize various recurring reports, determining and modifying format, content, and frequency requirements.
• Responsible for extensive, formal internal and external coordination.
• Schedule appointments and meetings without prior approval in accordance with supervisor’s policies and priorities, and coordinates with the supervisor as necessary.
• Develop, establish, and maintains office procedures to ensure effective and efficient operations regarding the administrative, clerical, and procedural work of the unit.
• Review outgoing correspondence prepared by others for procedural and grammatical accuracy, conformance with general policy, and factual correctness.
• Review military personnel evaluations, fitness reports and awards for submission.