As Personal Assistant (PA) to the Headteacher, you will provide an efficient and confidential administrative and secretarial serv.....
As Personal Assistant (PA) to the Headteacher, you will provide an efficient and confidential administrative and secretarial service.This role is a 30-35 hour working week, term time, plus 5 days in the school holidays. The main elements of this part of the role at Chinthurstincludes:
• To undertake secretarial work of the Headteacher including drafting “From the Head” in the weekly chronicle, assisting with yearly reports, writing congratulation letters to Year 6, arrange future schools’ meetings with parents and send out Teams links.• Dealing with the Headteacher’s emails and using initiative to respond to all questions and emails, where possible.• Be the point of contact for the Headteacher, dealing with all third parties and taking all calls relating to theHeadteacher.
• Maintain and update the Headteacher’s online diary, arrange and prioritise meetings as necessary and ensure that the Headteacher is appropriately briefed. Work closely with admissions re diary entries.• Manage verbal and written communications on behalf of, and in conjunction with the Headteacher; ensuring the highest quality presentation of documents which should reflect the school’s ethos.• Receive post in all matters relating to the Headteacher and draft letters to staff, parents/carers and all otherschool stakeholders.• To help produce reports for the Governing Body as instructed by the Headteacher.• Advise and assist parents with urgent sensitive issues and make arrangements for them to see a senior member of staff.• Attend weekly SLT & staff meetings - taking meeting notes and distributing to appropriate members.• Participate in training and development activities and programmes, and attend and participate in meetings as required.• Assist the Headteacher and Deputy Head with the coordination of SEN documentation.• Maintaining the stationery cupboard, ordering the yearly stationery order for teachers. Raising POs and sending to Finance, and monitoring the stationery budget.• Order prize-giving medals, leavers badges and boxes and pens.• Maintaining ISI Inspection folder (hard and soft copy) and updating as necessary.• Main point of contact for the school’s uniform provider Stevenson’s.• All other duties that the Headteacher feels are necessary in order to fulfil the role effectively.Person Specification
This is a significant role within the school, and high-quality applicants are sought.The successful candidate will possess the following experience, knowledge, skills and personal attributes:• Ideally an education to degree level.
• Excellent written English.
• Understanding/experience of ISI compliance regulatory requirements would be an advantage.• Problem-solving skills, with a proactive and positive approach and a good sense of humour.• Strong literacy and IT skills, in particular working with Word and Excel. In addition to this, being capable of working at professional level with the School Management Information Systems, ideally including ISAMS.• The ability to be tactful, diplomatic and a good communicator at all levels even when under pressure.• A pleasant, welcoming and polite manner.
• Reliable, conscientious and trustworthy.
• Ability to work under pressure, and without immediate direction.• Ability to communicate with a wide variety of people, from governors and visitors to students.• Must like dogs.Applicants are asked to complete the Support Staff Application Form and Supplementary Form (which are also available on our website) and send them with a supporting statement together with a CV addressed to Dawn Holmes as soon as possible and by 9.00am on Tuesday 17 September 2024 at the latest.Applications will be considered in the order in which they are received, and the school reserves the right to make an appointment prior to the closing date.
