An exciting opportunity has arisen to join the South West Nursing Directorate to support the Leadership and Business Management T.....
An exciting opportunity has arisen to join the South West Nursing Directorate to support the Leadership and Business Management Team for a permanent contract.
We are currently seeking a Band 4Directorate Administrator with excellent administrative, communication and organisational skills, to work as part of a dynamic teamto deliver an effective service to support managers and staff across the Nursing Directorate.
The post holder will provide and coordinate administrative and secretarial services including for example: the preparation of agendas and minutes and taking appropriate follow-up action as required; supporting the team with the management of projects; gathering information and undertaking enquires as and when is necessary for the team; acting as the first point of contact for a wide range of stakeholders.
The post holder will support the team with the management of projects, gathering information and undertaking enquiries as and when is necessary for members of the Senior Nursing Directorate, their teams and the department.
• Support the management of the mailboxes.
• Plan and co-ordinate diaries and meetings and all associated activities including distributing papers, booking rooms.
• Prepare agendas, take minutes, track and follow up on actions and distribute meeting papers.
• Provide and receive complex information which may contain contentious and sensitive information.
• Communicate and engage with external and internal stakeholders, which may require negotiation skills and understanding the needs/requirements of other organisations, senior professionals and individuals.
• Assist with the induction and orientation of new employees and attend to the needs of existing staff (ie office moves, equipment and IT needs).
• Process payment of invoices and manage purchase orders.
• Contribute to the team atmosphere and collaborative culture and relieve or support other team members as appropriate.
• Liaise with administrative staff on standards and processes.
• Maintain a good working knowledge of NHS systems, processes and issues in order to be able to handle enquiries effectively.
• Produce documents, reports and correspondence accurately as directed and in a timely manner.
The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:
• Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
• Making the NHS a great place to work, where our people can make a difference and achieve their potential.
• Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
• Optimising the use of digital technology, research, and innovation
• Delivering value for money.
If you would like to know more or require further information, please visit https://www.england.nhs.uk/.
Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.
Staff recruited from outside the NHS will usually be appointed at the bottom of the pay band.
NHS England hold a Sponsor Licence; this means that we may be able to sponsor you providing the Home Office requirements are met. To be eligible for sponsorship through the Skilled Worker route you’ll usually need to be paid the ‘standard’ salary rate of at least £38,700 per year, or the ‘going rate’ for your job, whichever is higher. You can find more information on theGovernment website.
Key Working Relationships
• Responsible for supporting the Directorate Business Manager and Nursing Directorate as required.
• The post holder will be the first point of contact, communication and support for the Director of Nursing/Deputy Chief Nurse (South), Head of Nursing and other managers and staff within the directorate as required.
• The post holder will liaise and work effectively with a variety of internal and external stakeholders on a range of issues.
Key Functional Responsibilities
Provide specialist secretarial/administrative support and advice to the teams by:
• Managing the electronic diary for senior members of the department, including arranging and changing appointments, prioritising these as appropriate.
• Undertaking administrative duties such as photocopying and mail-out distribution, including travel bookings.
• Ensuring all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner.
• Organising and planning events as necessary with supporting information material.
• Supporting teams in project management and participating in department events
• Update and maintain data bases and/or spread sheets relevant to work area, and manage meeting arrangements including the taking and distribution of minutes etc.
• Working with all team members in the collection of information for performance reporting on relevant team projects.
• Acting as a point of contact for teams, dealing and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously.
• Supplying the relevant information required for financial management, supporting the Director of Nursing/Deputy Regional Chief Nurse, Head of Nursing and teams by checking and sending invoices for payment.
• Ordering stationery as required.
• Developing and maintaining effective electronic and paper filing systems to ensure that information is kept securely and is accessible to other members of the team.
This advert closes on Thursday 7 Nov 2024
