We are looking for an experienced PA to Director on a temporary basis for a minimum of 3 months which which could be extended. This is a full time role Mon to Thurs 9 to 5 and Fri 9 to 4:30pm.
The applicant can choose which office to be based from either locations in Barrow, Kendal or Penrith- it is a Hybrid role 3 days in office and 2 days from home (flexible on the days).
There may be an occasional request to travel to another office to take minutes - but practically that will be about once a month. Then standard council expense policy applies e.g. rail/bus travel but also 45p a mile in their own car.
Personal Assistant Job Description:
As a Personal Assistant (PA), you will be responsible for supporting the Director and Associate Director in their day-to-day tasks. Your role includes:
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Diary Management:
- Scheduling, prioritizing, and managing appointments.
- Coordinating internal and external meetings.
- Ensuring all appointments are accurately recorded in a central location (either electronic or on paper).
- Communicating with your boss to determine which meetings can be moved, delegated, or declined.
- Color-coordinating appointments (if using tools like Outlook) for better readability.
- Responding to diary appointments promptly.
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Minutes and Note-Taking:
- Attending meetings and taking accurate minutes.
- Summarizing discussions, decisions, and action items.
- Organizing and maintaining records of meeting minutes.
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Travel Arrangements:
- Making travel arrangements (flights, accommodation, transportation) for your boss.
- Ensuring travel plans align with their schedule.
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Other Administrative Tasks:
- Handling phone calls, correspondence, and queries.
- Sourcing office supplies.
- Assisting with reports, presentations, and briefs.
Remember, confidentiality and attention to detail are crucial in this role. Good luck!
Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.
Tate is acting as an Employment Business in relation to this vacancy.
Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
