Total 17 Junior Executive administrative clerical job vacancies in Manchester, Greater Manchester, M1 4BT

Your new company
Hays are recruiting for a temporary HR Administrator. This role is immediate, starting for 3-6 months, dependent on business needs. This role is based in Manchester City Centre.
Your new role
You will assist the HR team with all administrative duties, provide first point of contact for telephone calls, coordinate meetings, maintain filing systems, process HR information, assist the recruitment team, raise letters, assist with new starters, produce letters, order and distrix post/mail and any other duties required via the team.
What you'll need to succeed
You will have previous administrative experience. If you have worked in HR, this will be advantageous, you will be an excellent communicator, you will have excellent attention to detail, and you will understand the importance of confidentiality. You will be immediately available and comfortable committing to a role on an ongoing temporary basis.
What you'll get in return
This role is for a reputable, fast-paced Manchester city centre company, the rate of pay is £12.60 per hour.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Arrange/provide administration for meetings and events including note taking, distribution of papers and information, making sure any actions are circulated, rooms booked for next meeting, photocopying, scanning documents, collating information etc. Provide administrative support for projects and core business delegated by other members of the team as required. This may include managing files. Follows organisational policies and procedures and other quality approaches as required. Encourages others to do the same. Maintains professional profile especially when dealing with confidential or sensitive information Accountable for own actions Works effectively within the limits of own competence and area of responsibility and accountability. Gets help and advice where needed / escalates non routine queries as per the team structure Works to support the team and is seen as first point of contact. Can be counted on when people ask for help or support. Responds efficiently to routine enquiries from internal and external stakeholders in a timely and efficient manner, escalating non routine queries to an appropriate member of the team Attends meetings as required Workload is managed effectively, and high quality of work maintained Uses organisations equipment and resources effectively and encourages others to do the same. May have responsibility for creating and/or requesting purchase orders e.g. expenses management, invoices, stationery orders, IT equipment, travel arrangements, catering, event booking Monitors the quality of work in own area and alerts others to quality issues, reporting any errors or issues to the appropriate person Provides practical training on own work areas or responsibilities Maintenance of one or more information systems as a core part of the role Assist with maintenance of relevant webpages, monitoring and updating designated areas

This role is part of Health & Care Education team inthe NW Workforce Training & Education Directorate which will

· Provide regional clinical and professional leadership to education & training delivery

· Focus on addressing the gaps in the regional workforce across all clinical roles, healthcare pathwaysthrough education and training.

· Drive uni and multi-professional education transformation and innovation, as well as ensuring value for money in education commissioning, planning and workforce development.



The Health & Care Education Administrative Assistant is responsible for the provision of administrative and clerical support to the Health & Care Education Team.

Key duties may include:

• general office dutiesto support the business

• ensuring that agendas and documentation for meetings and events are available by required deadlines

• assisting with key Programme Support functions

• accurate data processing: data entry and monitoring of quality of data


• acting as the first point of contact for the Health & Care Education Team (electronically & verbally)

The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:
• Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
• Making the NHS a great place to work, where our people can make a difference and achieve their potential.
• Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
• Optimising the use of digital technology, research, and innovation
• Delivering value for money.

If you would like to know more or require further information, please visit https://www.england.nhs.uk/.

Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.

Staff recruited from outside the NHS will usually be appointed at the bottom of the pay band.
• Arrange/provide administration for meetings and events including note taking, distribution of papers and information, making sure any actions are circulated, rooms booked for next meeting, photocopying, scanning documents, collating information etc.
• Provide administrative support for projects and core business delegated by other members of the team as required. This may include managing files.
• Follows organisational policies and procedures and other quality approaches as required. Encourages others to do the same.
• Maintains professional profile especially when dealing with confidential or sensitive information
• Accountable for own actions
• Works effectively within the limits of own competence and area of responsibility and accountability. Gets help and advice where needed / escalates non routine queries as per the team structure
• Works to support the team and is seen as first point of contact. Can be counted on when people ask for help or support.
• Responds efficiently to routine enquiries from internal and external stakeholders in a timely and efficient manner, escalating non routine queries to an appropriate member of the team
• Attends meetings as required
• Workload is managed effectively, and high quality of work maintained
• Uses organisation’s equipment and resources effectively and encourages others to do the same. May have responsibility for creating and/or requesting purchase orders e.g. expenses management, invoices, stationery orders, IT equipment, travel arrangements, catering, event booking
• Monitors the quality of work in own area and alerts others to quality issues, reporting any errors or issues to the appropriate person
• Provides practical training on own work areas or responsibilities
• Maintenance of one or more information systems as a core part of the role
• Assist with maintenance of relevant webpages, monitoring and updating designated areas


This advert closes on Monday 30 Sep 2024

Legal Administrative Assistant

Location: Manchester City Centre

Salary: £12 per hour (weekly pay)

Contract: Temporary until Jan 2025

Hours of working: 37.5 hours per week, Monday to Friday, 9:00am to 5:00pm

We are seeking a detail-oriented and highly organised Legal Administrative Assistant to support our clients legal team. The ideal candidate will assist in all aspects of legal admin duties. ensuring the efficient operation of the legal department. This role requires excellent communication skills, the ability to handle sensitive information confidentially, and a strong understanding of legal procedures and terminology.

Responsibilities:

Administrative Support

• Provide comprehensive administrative support
• Manage and maintain legal files, both physical and electronic, ensuring all documents are organised and accessible.
• Prepare, edit, and format legal documents
• Schedule appointments, meetings, ensuring all parties are informed and prepared.

Document Management

• Draft routine legal documents
• Handle the filing and organisation of legal documents and ensure compliance with legal requirements.
• Assist in the preparation of case files, including gathering and organising necessary documents

Communication

• Act as a liaison between the legal department and clients, court personnel, and other external parties.
• Answer and direct phone calls, emails, and other correspondence related to legal matters.
• Coordinate and manage communication

Research and Information Gathering

• Conduct basic legal research using online resources and legal databases.
• Gather and compile information from various sources as requested

Billing and Invoicing

• Assist with the preparation and tracking of billing statements and invoices.
• Coordinate with the finance department to ensure timely processing of payments related to legal matters.

Compliance and Record Keeping

• Maintain and update legal department databases, ensuring accurate records of all legal matters.
• Ensure compliance with all legal administrative procedures, including document retention and disposal policies.

Miscellaneous

• Assist with special projects and perform other related duties as assigned by the legal team.
• Keep up to date with changes in laws and regulations relevant to the company's operations.

What we need from you:

High school diploma or equivalent required; an Associate's or bachelor's degree in legal studies, Business Administration, or a related field is preferred.

• Experience as a Legal Administrative Assistant or in a similar role within a legal environment.
• Experience with legal document management systems and legal research tools is a plus.
• Strong understanding of legal terminology and procedures.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• High level of attention to detail and accuracy.
• Ability to handle confidential and sensitive information with discretion.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.

Company information:

This contract vacancy is being advertised by Rullion Ltd

Since 1978, Rullion has been securing exceptional candidates for a range of clients; from large well-known brands to SMEs and start-ups. As a family-owned business, Rullion's approach is credible and honest, focused on building long-lasting relationships with both clients and candidates.

Rullion is a forward-thinking recruitment company that specialises in providing a wide range of talent consultancy services to a diverse client base; from small start-ups to large household names.

We celebrate and support diversity and are committed to ensuring equal opportunities for both employees and applicants. NCoates

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.

Paddock is a popular, outstanding split site school, known for our excellent internal training programme to develop all staff to be experts. Because of our substantial growth, an excellent opportunity has become available to join the Paddock Business & Operations team as an Admin Assistant.
You will be responsible under the instruction or guidance of senior staff to provide reception support and general administrative or financial support to the school, working across both sites.
Responsibilities
Work as part of the reception team
Perform general clerical and administrative support for other areas of the business and operations department e.g. organise meetings, photocopying, filing, faxing, complete standard forms, respond to routine correspondence
Maintain manual and computerised records and management information systems
Produce lists, information and data as required e.g. pupils / staff data
Undertake typing and word-processing and other IT based tasks
Sort and distribute mail
Undertake administrative procedures
Maintain and collate pupil / staff reports
Required experience
General reception, clerical, administrative and financial work as appropriate
The successful candidates will demonstrate excellent interpersonal relationships and be proud to work in a school that has the vision to Nurture, Inspire and Transform Lives.
You should be: -
A team player;
Keen to contribute to school life
We offer: -
An outstanding training programme
A variety of career pathways
Opportunities for promotion within the school
Opportunities to work with a multi-disciplinary team
Access to employee wellbeing scheme

Paddock is a popular, outstanding split site school, known for our excellent internal training programme to develop all staff to be experts. Because of our substantial growth, an excellent opportunity has become available to join the Paddock Business & Operations team as an Admin Assistant.
You will be responsible under the instruction or guidance of senior staff to provide reception support and general administrative or financial support to the school, working across both sites.
Responsibilities
Work as part of the reception team
Perform general clerical and administrative support for other areas of the business and operations department e.g. organise meetings, photocopying, filing, faxing, complete standard forms, respond to routine correspondence
Maintain manual and computerised records and management information systems
Produce lists, information and data as required e.g. pupils / staff data
Undertake typing and word-processing and other IT based tasks
Sort and distribute mail
Undertake administrative procedures
Maintain and collate pupil / staff reports
Required experience
General reception, clerical, administrative and financial work as appropriate
The successful candidates will demonstrate excellent interpersonal relationships and be proud to work in a school that has the vision to Nurture, Inspire and Transform Lives.
You should be: -
A team player;
Keen to contribute to school life
We offer: -
An outstanding training programme
A variety of career pathways
Opportunities for promotion within the school
Opportunities to work with a multi-disciplinary team
Access to employee wellbeing scheme

Administrative Assistant (Study Centre) 048/23-24Xaverian College is a Catholic Sixth Form College in which members of staff are committed to the Mission of the College and exemplify Gospel values in the care and support of all community members.
Xaverian College is committed to providing a safe learning environment in which every community member can achieve their full potential, feels valued, safe and supported, and is free from all forms of harassment, discrimination and anti-social behaviour. We are a college that promotes and celebrates diversity and which practises equality of opportunity.
About the role:
This ‘outstanding’ Sixth Form College, based in Manchester, is looking to appoint an Administrative Assistant to work within the Study Centre. Duties will include supervising students independent study and to provide an administrative service for the College’s Main Office and Student Services.Part time hours across Monday - Friday will be considered. Please state your suggested hours on the application form. Further information about the roles and requirements can be found in the accompanying job description and person specification/further information documents. Title: Administrative Assistant (Study Centre)Job Reference: 048/23-24
Hours/Contract: Full time (35 hours per week), term time plus 3 weeks (42 weeks) – 0.91 FTE (full time equivalent)Salary: SFCA Support Staff Salary Scale Point 7-10 (£23,585 – £25,276 per annum (pro rata amount: £21,345 – £22,876 per annum)Start date: 27th August 2024Closing date: 12 noon, Friday 5th July 2024

ADMINISTRATIVE ASSISTANT
(Term time only plus 10 days)
36 hours per week Band 2 (Steps 1-3) £31,716 to £34,770
The Governors of this successful school, which has a very caring ethos, invite applications from an enthusiastic and committed person to work as an administrative assistant.Purpose of the job: under the guidance of senior staff, to be responsible for undertaking of administrative/financial/organisational processes within the school and to assist with theplanning and development of support services.
The successful candidate will be:
committed to promoting the Catholic ethos of the school
an effective communicator with a positive attitude
honest, reliable, flexible and able to work as part of a team
a confident user of a variety of IT software programs
well organised with excellent literacy and data handling skills
enthusiastic about working with children
The school offers the opportunity to:
work in close partnership with a dedicated and supportive staff and Governing body
develop your career in a beautiful school with excellent facilities and positive links with parents and the vibrant local community attend training and CPD opportunities to further develop your office administration knowledge, understanding and skillsVisits to the school are warmly welcomed. Application forms and further details are available
from the school website or by contacting the school office.
Closing date: Monday 1st July 2024 at midday
Interviews: Thursday 4th July 2024

Paddock is a popular, outstanding split site school, known for our excellent internal training programme to develop all staff to be experts. Because of our substantial growth, an excellent opportunity has become available to join the Paddock Business & Operations team as an Admin Assistant.
You will be responsible under the instruction or guidance of senior staff to provide reception support and general administrative or financial support to the school, working across both sites.
Responsibilities
Work as part of the reception team
Perform general clerical and administrative support for other areas of the business and operations department e.g. organise meetings, photocopying, filing, faxing, complete standard forms, respond to routine correspondence
Maintain manual and computerised records and management information systems
Produce lists, information and data as required e.g. pupils / staff data
Undertake typing and word-processing and other IT based tasks
Sort and distribute mail
Undertake administrative procedures
Maintain and collate pupil / staff reports
Required experience
General reception, clerical, administrative and financial work as appropriate
The successful candidates will demonstrate excellent interpersonal relationships and be proud to work in a school that has the vision to Nurture, Inspire and Transform Lives.
You should be: -
A team player;
Keen to contribute to school life
We offer: -
An outstanding training programme
A variety of career pathways
Opportunities for promotion within the school
Opportunities to work with a multi-disciplinary team
Access to employee wellbeing scheme

To ensure the provision of a comprehensive, high quality and efficient administrative and secretarial service for Paediatric Ent Department. To work as part of a team ensuring that adequate cover is provided for administrative/secretarial colleagues during planned absence, sickness, or workload pressures

College Administrative Assistant (Learning Support)Start date: August/ September 2024 Salary: Scale 5 - £25,044 - £26,944 per annum pro rata (actual salary £21,613 - £23,253 per annum based on 36 hours per week, term time only) Leyton Sixth Form College offers a wide range of A level and vocational courses to approximately 2,300 full-time 16-19 year old students. We strive to provide high quality education and support to our students in fulfilling their academic potential and becoming thinking, questioning and caring members of society. We are an ambitious, diverse and inclusive College and we are proud of the success and achievements of our students and staff and the contribution that we make to our community. At the heart of our culture and ethos is our commitment to being a responsive, innovative and forward-thinking College and a thriving learning community. In order to realise this commitment in our day-to-day work, we have developed a framework of Compassionate Education, a concept which embraces high expectations and inclusive practice, seeks to apply the principles of equity, diversity and belonging in all we do, promotes the importance of positive mental health and wellbeing for all and advances our ambition to be an anti-racist organisation. We are currently seeking an exceptional administrative assistant for Learning Support. You will make a significant contribution to our highly successful Learning Support programme area.   In return we offer a wide range of staff benefits and the opportunity to work within a thriving learning community. Leyton Sixth Form College is an equal opportunities employer and is committed to diversifying the background of its workforce and welcomes applications regardless of sex, gender, race, age, sexuality, religion, belief or disability. For further information about the role and how to apply, please download the job description and person specification and follow the link below to our online application process via FE Jobs.  Please note that CVs will not be accepted for this role.
Closing date for applications: Sunday 9th June 2024 Interview date: Friday 21st June 2024 Leyton Sixth Form College has a strong commitment to safeguarding students and safer recruitment. All posts are subject to enhanced DBS clearance.

We have an exciting opportunity for an HR Administrative Assistant with the passion and commitment to join this high achieving, happy and successful staff team. Ricards Lodge High School is an outstanding, successful and vibrant multi-cultural comprehensive school for girls with a co-educational Sixth Form. We have high expectations of all our students and provide a dynamic and stimulating environment in which they can learn and develop as individuals. The role includes (but is not limited to): Provide all HR administrative support to ensure effective and efficient running of the school.Undertake all HR administrative duties related to the recruitment of staff to Ricards Lodge High School.To ensure that the processing of all new staff, staff salary changes, resignations and other changes are undertaken on a timely basis.Support in processing DBS checks for existing staff and new recruits.To respond to telephone calls and enquiries efficiently and in a professional and supportive manner.To communicate with applicants via our recruitment portal.Provide administrative support to the Senior Leadership Team, as required.To ensure regular and efficient input, maintenance and collation of a wide range of personal data on the schools HR systems and School Information Management system (SIMs).To assist with providing information for staff workforce Census returns.Be aware of and comply with all school policies and procedures including: Safeguarding, child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.As a valued member of staff we want to ensure that you have access to all the benefits available to you. Benefits include the following: Well being weeks and social events A laptop for all teaching staff Car parking on site Social staff area and work area for staff Access to Merton’s Employee Assistance Programme including new wellbeing app with instant access to free support for up to six weeks Collaborative approach to teaching and learning Merton Employee VDU users – possible to claim a fee towards glasses/eye test Annual season ticket travel loans are availableCar parking on siteThe staff are very supportive towards each other with a great camaraderie existing throughout the school with a number of social events that are open to all and well attended.We are committed to safeguarding and promoting the welfare of children and expect all staff to share this commitment. Successful candidates will be subject to an Enhanced DBS check, confirmation of qualifications, experience checks and satisfactory references. Ricards Lodge High School welcomes applications from all, irrespective of gender, marital status, disability, race, age or sexual orientation. All applicants must be able to provide evidence of their Right to Work in the UK prior to commencement of employment. As part of our need to comply with UK immigration rules, you will be required to provide Home Office stipulated documentation prior to interview. We reserve the right to interview as applications are received.
Educating Successful Women of the Future

We have an exciting opportunity for an Administrative Assistant with the passion and commitment to join this high achieving, happy and successful staff team. Ricards Lodge High School is an outstanding, successful and vibrant multi-cultural comprehensive school for girls with a co-educational Sixth Form. We have high expectations of all our students and provide a dynamic and stimulating environment in which they can learn and develop as individuals. The role includes (but is not limited to): Providing general administrative support to ensure effective and efficient running of the school. Responding to telephone calls and enquiries efficiently and in a professional and supportive manner. Communicating with parents/carers via our Parent communication portalConfidence in IT and communication skills.Assisting and covering the Reception at busy times of the day. Sorting and distributing incoming and outgoing mail including deliveriesMaintaining records on the School’s Information Management system (SIMs). Assist, when required, with the administration of in-year student transfers, both in and out of the school. Assist, when required, with the administration of student trips and attendance. Assist with the Transition to Year 7 process as directed.Support in the collection of Year 11 leavers destinations, required by the DfE, and as directed by your Line Manager.Support in arranging vaccination schedule in liaison with the Immunisation Team and Heads of Years.
As a valued member of staff we want to ensure that you have access to all the benefits available to you. Benefits include the following: Well being weeks and social events A laptop for all teaching staff Car parking on site Social staff area and work area for staff Access to Merton’s Employee Assistance Programme including new wellbeing app with instant access to free support for up to six weeks Collaborative approach to teaching and learning Merton Employee VDU users – possible to claim a fee towards glasses/eye test Annual season ticket travel loans are availableCar parking on site
The staff are very supportive towards each other with a great camaraderie existing throughout the school with a number of social events that are open to all and well attended.We are committed to safeguarding and promoting the welfare of children and expect all staff to share this commitment. Successful candidates will be subject to an Enhanced DBS check, confirmation of qualifications, experience checks and satisfactory references. Ricards Lodge High School welcomes applications from all, irrespective of gender, marital status, disability, race, age or sexual orientation. All applicants must be able to provide evidence of their Right to Work in the UK prior to commencement of employment. As part of our need to comply with UK immigration rules, you will be required to provide Home Office stipulated documentation prior to interview. We reserve the right to interview as applications are received.
Educating Successful Women of the Future

To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form. Diversity Matters MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk. Were looking forward to hearing from you!

To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form. Diversity Matters MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk. Were looking forward to hearing from you!