Main Tasks and Responsibilities To use Electronic Patient Records, Trust systems, clinical notes, and other screening methods to.....
Main Tasks and Responsibilities To use Electronic Patient Records, Trust systems, clinical notes, and other screening methods to identify patients eligible for local and national audits including, but not limited to, TARN, NHFD, BSR, SSIS, and iBID. Ensure data collected and entered into these systems for each eligible patient is accurate, and data submissions are completed within agreed deadlines. To ensure high quality and timely collection, analysis, and reporting of data. Ensure that information is validated, accurate and appropriate, and shared to support clinical and non-clinical teams. To monitor and investigate data quality issues, ensuring problems are brought to the attention of the Manager. Work alongside members of the Data and Information Office and Management, to establish and maintain protocols and procedures for the collection, management, use, reporting, and presentation of routinely collected and supplied information. To participate in the regular and routine reporting for internal and external requirements, within deadlines and to the Directorate standard. Assist the Manager in the development and production of the organisation requirement for the monthly provision of corporate/commissioning activity, ensuring the validity of the data. To support the Manager in the provision of financial and activity information as requested in conjunction with the Trusts Commissioning and Finance Departments. To support the Data and Information Manager, MTC and Network Clinical Directors and Managers, Operational Services Managers and Matron to ensure high data quality standards are developed and maintained. To provide support on any ad hoc data capture, requests or management enquires. To carry out duties with a reasonable degree of independence, without day-to-day supervision. To provide guidance and training to members of the team as required. Be attuned to how the impact of data collected and reported reflects, to local, regional and national audiences, the standards and quality of care provided by the Division and MTC. To provide support and advice to Thames Valley Network groups and contribute to the Data and Information Offices role as a regional hub. Be aware of national data standards and definitions and, where applicable, comply with them in relation to the collection, entry, analysis, and reporting of data and information. Be responsible for collecting data in a live environment, i.e. Clinics and wards. This requires face to face patient contact and liaising with clinicians/administrators. Monitor and track patient data in line with patient pathways. To be conversant and compliant with the Data Protection Act, Information Governance Policy and IT Security Policy. To be flexible in ones approach to the role as it develops. Communication Maintain a close working relationship with coding, health records, Oxfordshire Coroners Service, clinicians and MTC and Directorate support staff to ensure that data is collected and recorded in a timely and efficient manner. Support the manager to establish and develop links with Information Partners both internally and externally to ensure a regular supply of information that meets the organisations corporate and commissioning information requirements Attend and contribute to Organisational and regional Network meetings wherever necessary. Be a positive ambassador when representing the organisation. To make and respond to specific telephone/digital enquiries as the role requires. Relay messages in an accurate and timely manner when relevant staff are unavailable. Report adverse events of any system failures or data quality concerns to the Manager as they arise. Share best practice to facilitate the quality, accuracy, nature, and timeliness of data collection and reporting across the Division, MTC and Networks. Continuous Professional Development Develop a personal development plan annually as part of the individual Appraisal process, working with the Manager. Keep skills and knowledge up to date and relevant to carry out specific tasks. Actively participate in training, education, and development programmes to facilitate your in-role progression. Support the Manager with the development and delivery of training and support to peers, managers, clinicians, and members of the Division, MTC and Networks, in the use of data and information systems. Support the Manager in raising awareness of the DDIO team, and its activity. HR responsibilities To support the Manager to develop protocols for routine data collection required at the Organisational, Regional, and National level. To be conversant and compliant with the Data Protection Act, Information Governance Policy and IT Security Policy. Keep up to date and familiar with the Trust policy and core values, and continuously uphold these values in the role.
