Total 19 administrative clerical job vacancies in bristol bs2 0jd

For a more detailed job description, main responsibilities, and person specification, please refer to the job description document attached to this vacancy.

Main Duties & Responsibilities Of The Post: Provide a complete secretarial and administrative service to the Dietetics team at Southmead to include audio-typing, digital transcription, maintenance of patient record files and other office filing systems, photocopying and the composition of letters. Co-ordinate referrals liaising with the centralised booking team regarding outpatient bookings. To work in a team, providing cover as necessary and liaising with other hospital departments on issues such as booking meetings and maintaining the material fabric and cleanliness of the department facilities. Sort, distribute and prioritise incoming mail, using judgement and experience to decide which documents should be passed to the Clinical Lead and which may be passed directly to other areas for action and information. Provide the first point of contact in the department for all telephone calls and personal callers to the department. Such contacts may include patients, members of the public, dietitians, medical and nursing staff,other NHS / professional associations. Use developed customer service skills to obtain and give information as well as message taking. Use judgement gained by experience to respond sensitively to patient enquiries or to recognise limits of knowledge and refer more complex queries to the appropriate dietitian. Operate the answerphone and ensure it is functioning whenever there are no admin staff present in the department. Receive written patient referrals and pass them to the appropriate dietitian. Assist with administrative aspects of the clinical placement programme for student dietitians on behalf of the Dietetics Team. Order non-stock items via EROS as required and check delivery notes against invoices. Participate and attend admin team meetings, pro-actively making suggestions for service improvement and contributing to other events within the department. Identify own training and development needs and undertake mandatory training as required Other duties appropriate to the grade as agreed between the post-holder and manager from time to time.

For a more detailed job description, main responsibilities, and person specification, please refer to the job description document attached to this vacancy.

Monitor the teams general communication email inbox, responding to routine enquiries and requests for information within specified timescales, signposting and escalating to midwives. Answer the telephone in a timely and appropriate manner resolving issues under guidance and escalating to another member of the team when appropriate. Support the team with administration tasks such as diary management, scheduling meetings, the making up of files, filing and general tidiness of the workplace, Support the creation, maintenance, and promotion of yearly calendar. Including setting up of clinics, daily activity/communications forward planner to include discharges, visits, cancellations and rescheduling of clinics. Set up and support electronic file management of all file types. Ordering of supplies, equipment, and monitoring of repairs. To maintain the addition of data to spreadsheets, other databases, and electronic systems where appropriate for assessment by senior team members. Liaise closely with managers regarding uploaded information in a timely manner, indicating where anomalies may occur. Cover team members as appropriate ensuring that documentation is completed as necessary referring to line managers for guidance and sign off of work. To undertake photocopying, word processing, compiling information/ packs at the request of line managers to ensure appropriate administration support is always available. Ensure that filing is kept up to date and accurate. Any duties commensurate with the grade, which may be regular or ad hoc tasks and as directed by the line manager. Please note, from time to time you may be expected to take on other tasks and duties, as reasonably requested which are not explicitly outlined in this role profile Car driver essential as will be required to work across teams with the community midwifery area covered in NBT.

For a more detailed job description, main responsibilities, and person specification, please refer to the job description document attached to this vacancy.

For a more detailed job description, main responsibilities, and Person Specification, please refer to the job description document attached to this vacancy.

For a more detailed job description, main responsibilities, and person specification, please refer to the job description document attached to this vacancy.

For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.

Brief summary - please see full job description attached for full details; Working Relationships: The post holder will need to develop good working relationship across the whole Practice team to be successful in this role. Role Summary: The purpose of this post is to provide clerical administration support to the practice. The post holder is part of a team providing data services to the practice and will be required to work flexibly within the data team. 1. General Data Administration Duties: Load new registrations onto the clinical system using the registration forms. Understand and run reports for monthly invitations to patients for long term conditions. Understand and run reports as and when required for statistical, audit and reporting purposes. Receiving paper medical records and processing them, deducting patient records and returning them in accordance to the practice protocol. Assist with the training and induction of new staff, and training of staff on new hardware and software. Assist with the annual flu programme, preparation of patient information and call-up letters, attend immunisation sessions and code all immunisations given or declined appropriately. Respond to requests for results and other clinical information in accordance with practice policy. Take and deal appropriately with incoming telephone calls. Typing of letters, medical reports and other documents. Ensuring these documents are produced to a high standard of accuracy and within tight timescales. Sending out insurance & SAR requests, actioning requests for reports and letters from third parties. Operating the choose and book referrals and worklists, 2 week wait referral systems and liaising with patients and supporting them to use choose and book. Actioning tasks, lab results, registrations, GP2GP & SCR within workflow manager. 2. System Administration includes: Manage passwords & user lists on all software. Participate in development plans for the practice with regards to I.T and their implementation. Assist with the cancellation and re-booking of doctor and nurse appointment sessions as required. Carry out all duties within the requirements of health & safety legislation, and ensure that due regard is given to the safety and security of other members of staff, patients and property.

To keep up-to-date with all relevant policies/ procedures and local guidelines ensuring that high standards are maintained. To welcome patients, relatives and visitors onto the ward and maintain the security and safety of patients at all times To provide a reception service to all who wish to enter the ward To admit and discharge patients on the computerised hospital system and ward admission book ensuring accurate patient details are recorded. To liaise with other members of the ward team as required. To take full responsibility for developing own practice. To attend personal performance reviews. To work as part of a ward team. (To include attending and participating in ward meetings as required) To plan own workload and prioritise need. Distributing notes following Trust protocols To sort and distribute incoming and outgoing mail for the ward. To provide a comprehensive telephone enquiry service for the clinical area referring to the Midwife in charge or ward Sister for advice as required Answering the telephone, taking and relaying messages to staff Updating patients results from clinical staff both internal and external i.e. Midwife, Consultant GP on hospital based computer systems Printing and photocopying for the ward Ordering and collecting stationary for the ward as and when required Laminating documents Arranging an interpreter for patients if required using the Hospitals interpreter service Responding to emails in line with Trust protocols and Data Protection Act Liaising with Midwives and/or MCAs for patient discharge to ensure all patient database information is up to date and complete. Liaise with community midwifery, GPs and internal departments/teams daily in relation to discharge information Creating new purchase orders on EROS on behalf of the ward Attending staff meetings and training as and when required Report building faults on behalf of the Midwife in Charge/Ward Sister through the Trust telephone and intranet system and relay messages to the ward Sister and/or staff on shift. Complete new request for works form to be signed off by ward manager Arrange deep cleans as required Directing onsite contractors to the correct area and/or to the ward Sister Assisting patients with ward information Collecting medication adhoc from the Pharmacy to prevent discharge delays during staff shortages i.e. in the absence of and MCA/Flow Midwife or Midwife To be aware of cost implications and make effective use of resources. To ensure that all issues of clinical governance are acted upon as per Trust policy. Print wristbands and stickers for patients as required. To organise appropriate transport enabling the safe transfer of patients and equipment to their destinations. Support to the clinical audit programme by recording information/statistics as required. Participate in holiday absence rota with other members of the reception team The post holder will be able to use the relevant computerised systems to ensure patients are appropriately admitted, transferred or discharged from the ward/area. To deal with patient property in accordance with Trust policy. To be aware of emergency procedures and always act in accordance with Trust procedure, protocols and guidelines. To assist in the training and support new ward receptionists to the Trust and orientate them into the post In the absence of Housekeepers/MCAs assist the administrative aspect of the daily meal service In the event of the unit being in high escalation and/or has high staff absence, and there is no clinical staff to support the recording of staff sickness on the ward. You may be asked to support the recording of staff sickness in the electronic rostering system and put shifts out to bank. This must be authorised by a Ward Sister or Flow Midwife prior to accessing the system (see ward flow diagram). To take on other such reasonable non clinical duties as appropriate to the banding, as directed by the ward Sister. Request printing from print room when ward levels of stationery are low

* Supporting Medical Secretaries with typing of clinics/ward rounds using audio equipment* To assist with the dissemination of post to individuals within the department on a day to day basis* Photocopying/faxing* To assist with department filing as and when required* Answering of department telephones and using judgement in responding to queries or taking messages. Ensure that all enquires are dealt with politely, courteously, promptly and professionally* Ordering and monitoring of stationary for the department* Access voicemail and pass on accurate messages* To attend mandatory courses and participate in training programmes relating to areas of work. Ensure that skills and knowledge are up to date and develop when necessary * To use Lorenzo (patient record system) to look up patient appointments,addresses and tracking of notes.

For a more detailed job description, main responsibilities, and Person Specification, please refer to the job description document attached to this vacancy.

For a comprehensive list of responsibilities and duties, please kindly refer to the Job Description and Person Specification by downloading the JD and PS attachment in the advert.If you are an internal applicant there is the option for secondment, all applicants must have the endorsement/support of their line manager prior to application.

For a more detailed job description, main responsibilities, and Person Specification, please refer to the job description document attached to this vacancy.

For a more detailed job description, main responsibilities, and Person Specification, please refer to the job description document attached to this vacancy.