Administrative Assistant, Senior Specialist
Full-time
Senior Executive
8 months ago
Additional Locations:Job DescriptionBlue Cross NC’s Diversified Business Group is seeking a passionate and reliable Administrative Assistant to work w.....
Additional Locations:
Job Description
Blue Cross NC’s Diversified Business Group is seeking a passionate and reliable Administrative Assistant to work with their team in a hybrid role (~1-2 days in office weekly) in Durham, NC. As a highly organized coordinator of people and processes, the Administrative Assistant, Sr. Specialist serves as a key support to two senior leaders. Primary role is ensuring tight operations and time management for our leaders. Responsibilities include standard administrative duties, such as managing calendars, meetings, time prioritization and availability, VIP guest coordination, and fostering critical internal and external relationships.
Manage the executives’ day-to-day calendars, including prioritization of sensitive matters
Manage senior leaders’ travel and expense management processes, including travel arrangements and itineraries & expense reporting submission
Coordinate and support both virtual and in-person meetings on behalf of your senior leaders, including 1:1s, client/vendor, team, cross-functional, and all hands meetings
Oversee Leaders’ workflow including mail, calendar, correspondence, and calls, determining priorities, preparing responses, and/or responding appropriately without errors and in a timely manner
Attend key meetings with/on behalf of senior leaders’ including coordination of notes and action items
Maintain distribution lists and organizational charts
Coordinate departmental moves and serve as liaison for IT services and upgrades
Assemble and analyze information to facilitate decision making. Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions
What You Bring (Hiring Requirements)
High school diploma or GED
5+ years of experience in the related field
Strong interpersonal and relationship management skills
Ability to treat confidential information with exceptionally high discretion
Ability to act as a partner to Senior leaders, to understand and anticipate their needs and priorities and provide effective solutions to problems
Excellent writing and oral communication skills
Highly organized
Proficiency of Teams office software (e.g., calendars, docs, file organization, virtual meetings)
Official account of Jobstore.
