Job Description:

Full-time, Days

8:30am- 5pm, Mon-Fri

Full time clerical position for Outpatient Diabetes, Nutrition and Education Department, located 1/2 mile from hospital.

Job Description:

• Manages and processes incoming referrals and performs schedule according to established procedures and schedules.

• Accurately maintains department patient data bases, medical record management and processing, retrieval of data for reports, performing quality audits, assisting with new staff training on referrals/scheduling tasks.

• Uses professional communication (phone, in person, written and electronic) to patients, health care professionals, referring providers and the public.

• Assists with registration of patients when needed, is cross trained with front desk position for coverage when needed.

• Accurately completes tasks, ensures excellent customer service to patients.

• Able to perform other clerical duties such as schedule creations with clinicians, office supply management/ordering, and other clerical duties.

• Works closely with all members of the department.

Minimum Education, Experience, Training, and Licensures Required:

• High School Diploma or Equivalent,

• Business/office management experience required.

• Minimum of two years office experience in a health care related environment.

If you would like to be part of a growing family focused on supporting clinical excellence, teamwork and innovation, we urge you to apply now!

Baptist Health is an Equal Employment Opportunity employer.

Job Description:

• Coordinates and maintains daily office routines and paperwork for the management team assigned to this role.
• Schedules appointments, meetings and ensures that all pertinent information is recorded in the management team calendar.
• Assists in scheduling meeting rooms, and equipment needed for meetings.
• Gathers, organizes and mails materials for meetings and other projects.
• Attends, prepares and records meetings minutes.
• Manages administrative functions to increase productivity for the management team.
• Responsible for ensuring data and information is kept confidential and understands time sensitive material management.
• Schedules travel arrangements, checks airline tickets for accuracy, prepares itineraries, completes seminar / conference pre-approval, and obtains all required signatures; prepares check requests and follows-up on same.
• Maintains file of receipts for expenses incurred by the management team assigned to this role and generates expense reports for expenses incurred.
• Prepares routine and complex correspondence including letters, memoranda, and reports.
• Attends all required safety training programs and can describe his/her responsibilities related to general safety, department/service safety, specific job-related hazards, and national patient safety goals.
• Demonstrates problem-solving ability by identifying and evaluating issues negatively affecting information services and, within reason, attempts to resolve such problems.
• Ensures prompt completion of personal and confidential correspondence authorized by the assigned management team and composes routine correspondence in support of the operations of the Pharmacy Services within required time frame.
• Answers phones, directing and triaging calls to appropriate parties. Takes informative messages assuring that messages are delivered as soon as possible.
• Greets visitors, assists in locating meeting rooms, training rooms, etc. 
• Responds promptly to customer needs and ensures positive customer relations interactions.
• Manages difficult or emotional customer situations.
• Serves as a resource for administrative information and distributes documents as required.
• Co-ordinates and organizes departmental or meeting lunches and event related food service needs.
• Coordinates office maintenance for the department to ensure equipment is operating appropriately.
• Coordinates incoming and outgoing mail and ensures the appropriate individuals receive and correspondence to and from the department.

Minimum Requirements

• Associate degree in Office Administration or related field.

• At least 2 years of related experience.

If you would like to be part of a growing family focused on supporting clinical excellence, teamwork and innovation, we urge you to apply now!

Baptist Health is an Equal Employment Opportunity employer.

Job Description:

Seeking Philanthropy Coordinator!

If you would like to be part of a growing family focused on supporting clinical excellence, teamwork and innovation, we urge you to apply now!

Baptist Health is an Equal Employment Opportunity employer.