Total 4 job vacancies by *scape Co., Ltd.

Intern will be supporting the *SCAPE Strategic Planning & Partnerships team in planning for the coming year and in ad-hoc projects.

Strategic Planning:

• Support team in governance, risk and compliance matters e.g. Data Protection, Charity Governance, Enterprise Risk Management
• Support department in upcoming strategic planning projects e.g. workplan exercise, management retreats
• Assist team in research on the youth landscape and possible tools and frameworks
• Support Board Secretariat administrative matters

Partnerships:

• Serving and assisting potential and existing clients in bookings for venue rentals, including conducting venue tours for potential clients and addressing queries
• Support in the preparation and execution of events held at the venue, including liaisng with Estates department to ensure smooth operations during events
• Assist in developing marketing materials to promote venue rentals.  Contribute ideas for improving the overall efficiency and appeal of the venue rental process
• Assist in processing lease agreements, renewals, and terminations  Assist in conducting market research to analyze rental trends and competitor offerings
• Maintain accurate records of bookings, payments, and client communications and handle administrative tasks related to tenancies and venue bookings

Others:

• Ad-hoc duties as assigned by supervisor or HOD

Key Responsibilities:

• Invoice processing, processing payments in compliance with policies on a daily and weekly basis, delivering high quality service.
• Execute Accounts Payable processes in a timely, efficient and accurate manner.
• Process staff claims.
• Perform vendors’ statement of account reconciliation.
• Resolution of payment related inquiries when escalated.
• Perform month end Account Payable activities.
• Review, analyse and respond to internal and external supplier inquiries.
• Coordinate closely with Finance team to resolve any month end queries relating to Accounts Payable.
• Perform annual suppliers’ evaluation procedure.
• Periodically review and ensure AP procedures are in accordance with SOP.
• Assets taking and ensure all fixed assets are properly recorded and tagged
• Assist in auditors’ requests and support Finance team for internal/year-end financial audit.
• Assist duties of Accounts Receivable when necessary
• Perform other duties and ad hoc projects as assigned by Manager.

Requirements:

• Proficiency in MS excel
• Working experience with SAP Business 1 will be an advantage
• Mature, meticulous, careful, good working attitude, high level of integrity, honesty. conscious of internal controls and team player

Intern, Stakeholder and Community Management works closely with the Senior Manager/Assistant Manager. Specially, the role involves stakeholders coordination, assist in Stakeholder mapping and community engagement planning.

1. Stakeholder Engagement: Support the team in the implementation of stakeholder engagement plans in order to identify, prioritize, and manage relationships with *SCAPE and Somerset Belt key stakeholders, such as regular communication, meetings, and networking opportunities, through working with internal and external stakeholders.

2. Stakeholder mapping & analysis: Research, take note, and track stakeholder interests, influence and potential opportunities or risks.

3. Community Building: Identify new interest communities that are currently not engaged and may resonate with *SCAPE / Somerset Belt. Assist in organising and running engagements with current communities of interests as part of *SCAPE and Somerset Belt outreach.

4. Reporting and Evaluation: Track and maintain metrics and reporting mechanisms to assess the effectiveness of stakeholder and community engagement efforts in order to prepare regular updates to management.

We are looking for an IT Operations (IT Ops) Manager to manage our IT infrastructure, oversee daily IT operations, manage resources, and drive continuous improvements.

Key Responsibilities:

• Oversee the daily operation and maintenance of IT infrastructure including network, systems, software and application, data storage and backup, and security.
• Serve as single point of contact for all matters related to IT operations and helpdesk.
• Conduct IT training for end users.
• Manage IT assets procurement and inventory, including tracking and disposal.
• Manage vendors and oversee project/maintenance service contracts as well as software licenses.
• Develop and maintain the IT policies. Lead the implementation of IT policies and standard operating procedures.
• Lead the IT disaster recovery and IT/data incident management.
• Lead the digitalisation efforts in the infrastructure domain.
• Manage IT projects as assigned.
• Assist in budget planning and paper writing.
• Supports the department in any other responsibilities that may be assigned from time to time.

Requirements:

• Degree with at least 3 years or diploma with at least 5 years in ITOps management, and:
• Strong understanding of IT infrastructure and operations principles.
• Excellent communication and problem-solving skills.
• Able to work independently and prioritise multiple tasks.
• Experience with cloud-based IT infrastructure.
• Project management experience.
• Budget management experience.
• ITIL certification or related a plus.