Administration Responsibilities
· Companies & Funds: Manage documentation of new incorporations and new fund establishments; support ongoing company and fund maintenance; review agreements and maintain books & records for companies & funds; manage fund subscription and redemption; manage Board and Investment Committee meetings, minutes, and resolutions; annual corporate secretarial updates.
· Banks & Brokerages: Maintain accounts with banks and brokerages, including opening accounts, responding to bank queries, and preparing regular reviews.
· Information Technology: Oversee IT providers to implement security features and back-ups, maintain websites.
· Commercial: Manage purchase and sale of real assets, maintain inventory lists, manage valuations.
Compliance Responsibilities
· Regulatory Compliance: Maintain updated compliance reporting requirements and ensure adherence to the rules & regulations, develop risk management strategies and ongoing monitoring of regulator’s rules.
· Customer Due Diligence: Manage new client on-boarding and existing client reviews of KYC/AML/CFT/SOW; review transactional flows based on risk level and assessment.
· Reporting: Prepare and submit regular reports to regulators (e.g. MAS, CIMA, BVIFSC) and authorities (e.g. CRS, FACTA, ES).
· Training: Conduct internal compliance training and oversee training schedule for staff members.
Candidate Qualities & Qualifications
· Experience in the administration of companies and compliance matters
· Degree in Business or Accounting
· Minimum 3-5 years working experience in Administration, Operations, Internal Audit; relevant experience in Compliance will be a bonus
· Meticulous, accurate, and with attention to detail
· Proactively anticipate, troubleshoot, overcome and/or escalate client and product needs/issues
· Good team player with a strong willingness to participate and help others
· High sense of urgency and good time management to prioritize tasks
