About the Company:
My client is a dynamic and innovative company operating in the manufacturing and engineering sector. The company is committed to excellence and continuous improvement, providing a supportive and collaborative environment for its employees.
Role Overview:
The Purchase Ledger Assistant will play a crucial role in the finance department, responsible for maintaining accurate purchase ledger records, processing invoices, and ensuring timely payments to suppliers. This position requires close collaboration with team members, suppliers, and various departments within the company.
Key Responsibilities:
- Supplier Management:
Maintain up-to-date's data and onboard new suppliers in line with company processes. - Invoice Processing:
Accurately process supplier invoices, ensuring all relevant information is recorded and authorised. - Cash Management:
Handle day-to-day cash management tasks. - Supplier Payments:
Prepare payment runs to ensure timely payments to suppliers. - Reconciliations:
Regularly reconcile supplier statements to the purchase ledger and resolve discrepancies. - Data Entry:
Maintain accurate records of all purchase ledger transactions. - Accruals/Prepayments:
Provide information to the Finance Manager at month-end. - Query Resolution:
Address supplier queries and issues, liaising with procurement and other departments. - Expense Claims:
Assist with processing employee expense claims. - Petty Cash:
Manage the petty cash tin and process employee requests. - Capital Purchases:
Provide information on capital purchases and update the fixed asset register. - Car Hire Management:
Oversee the car hire process to manage costs. - Audit Support:
Assist during internal and external audits by providing necessary documentation. - Process Improvement:
Suggest and implement improvements to enhance efficiency and accuracy. - Reporting:
Support the Finance Manager with month-end and year-end reporting. - Ad-hoc Projects:
Participate in ad-hoc projects as directed by the Finance Manager or Finance Director.
Qualifications and Experience:
- Previous experience in a similar role is essential.
- Experience in finance and accounts within a manufacturing and engineering environment is desirable.
- Solid knowledge of basic accounting and finance principles.
- Proficiency in financial software and MS Office.
Skills and Competencies:
- Excellent communication skills.
- Ability to work under pressure and meet deadlines.
- High attention to detail.
- Strong report writing and organisational skills.
- Ability to work cross-functionally within the business.
Personal Attributes:
- Team player with a collaborative approach.
- Self-motivated and responsible.
- Friendly, persuasive, and assertive.
- Problem-solving skills and a can-do attitude.
- Passionate about the role and willing to learn new skills.
- Flexible and adaptable.
What you need to do now
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