Total 38 job vacancies by AccorHotel

To ensure that all goods are stored correctly, in terms of temperature and shelf life.

To ensure that all goods are made against requisitions and that nom items leave the storeroom without the appropriate documentation or signature.

Establish and maintain seamless co-ordination & co-operation with all departments of the hotel to ensure maximum cooperation, productivity, morale and guest service.

Ensure that the goods are received with all the necessary documents.

Adhere to the policies & Standard operating procedures of the company.

Ensure to update the Receiving Team Leader with all the necessary information about the goods received.

• To ensure that optimum stock levels are maintained as per the standards & that all perishable and non-perishable goods are stored as per the prescribed standards.
• Adhere to qualitative and quantitative measures or standards.
• Ensure HACCP procedures are followed and clear records are kept at all times.
• To coordinate all the functions of the team within the department.
• To take stock at prescribed intervals as per the standards and monitor the same.
• Plan, direct and control all day-to-day activities of the Stores.
• Establish and maintain seamless co-ordination & co-operation with all departments of the hotel to ensure maximum cooperation, productivity, morale and guest service.
• Co-ordinate with the other departments to ensure operative effectiveness.
• Ensure that the team has been trained for all safety provisions.
• Motivate and develop the team to ensure smooth functioning of the department and promote teamwork.
• Provide effective support to the team to enable them to provide effective and efficient services.
• Regularly review the Stores to improve productivity by maintaining stocks, identifying slow moving/non moving items, reduce spoilage and wastage & improve material handling and shortages.
• Recommend inventory levels for the goods in the stores to the Finance Department and seek approval.
• Identify optimal, cost effective use of the resources and educate the team on the same.
• To order the goods that are required and also to ensure that optimal stock levels are maintained.
• To check the par-stock and place order accordingly.
• Ensure to coordinate with the Finance Department to keep track of the respective lead-time of the goods.
• Ensure that the Stores Associate checks the expiry date of the goods and discards the goods accordingly, as per the standard process.
• To receive all the goods as per the specifications & ensure to reject any goods if not as per the specifications.
• Ensure that the Stores Associate maintains proper records of goods received, goods issued, and quantity of stock, approved & rejected goods.

· To ensure the Hotel’s inventories are properly safeguarded and protected against any kind of loss.
· To ensure that all stock movements are accounted for and are in compliance with Hotel policy.

· To ensure the safety of all stored items by keeping the Store locked when unattended and out of office hours.
· To issue and re-order stock and to ensure that no goods leave the storeroom without a proper authorized store requisition.
· To post on the stock system all movements of goods in and out of stores in a timely and
accurate manner.
· To conduct routine physical inventory checks.
· Follow up of all pending purchase requisitions with the purchaser to ensure the timely
replenishment of depleted stocks in accordance with the par levels defined by Management.
· To prevent loss, spoilage and breakage by careful monitoring of the expiry date of perishable items, monitoring the slow moving items and keeping the store clean and tidy at all times.
· Preparation of the Receiving Record, the Receiving Report and the Daily Summary Receiving Report as well as Slow Moving Item Report and any other reports as required by Hotel Management.

•Assist the Stores Purchase Manager to regularly review the Stores to improve productivity by maintaining stocks, identifying slow moving/nonmoving items, reduce spoilage and wastage & improve material handling and shortages.

•To ensure maximum security of all storeroom areas, and that no unauthorized person should be allowed the access.

•To ensure the timeous and correct completion of all administrative tasks with respect to delivery of goods to the respective departments.

• Negotiates with suppliers and ensures items are ordered and approved within the specified cut-off.
• Coordinates with the requestor’s correct product specifications to ensure orders are correct and follow-up deliveries from suppliers to ensure timely deliveries of orders.
• Continuous product sourcing to find alternative items and supplier development to obtain several sources.

Prime Function:

• Assist the Stores Team Leader to maintain optimum stock levels.
• To ensure that all goods are stored correctly, in terms of temperature and shelf life.
• To ensure that all goods are made against requisitions and that nom items leave the storeroom without the appropriate documentation or signature.
• Ensure HACCP procedures are followed and clear records are kept at all times.
• Responsible for the overall maintenance of the Stores.
• Any matter which may effect the interests of the hotel should be brought to the attention of the Management.

Key Responsibilities:

People Management

• Establish and maintain seamless co-ordination & co-operation with all departments of the hotel to ensure maximum cooperation, productivity, morale and guest service.
• Provide effective support to the team to enable them to provide effective and efficient services.
• Co-ordinate with the other departments to ensure operative effectiveness.

Financial Management

• Assist the Stores Team Leader/ Materials Manager to regularly review the Stores to improve productivity by maintaining stocks, identifying slow moving/nonmoving items, reduce spoilage and wastage & improve material handling and shortages.
• Recommend inventory levels for the goods in the stores to the Finance Department and seek approval.
• Identify optimal, cost effective use of the resources and educate the team on the same

Operational Management

• To ensure maximum security of all storeroom areas, and that no unauthorized person should be allowed the access.
• To efficiently supply the materials to user departments according to standard procedures and ensure to maintain the stores to avoid wastage through loss or pilferage.
• To inform the Stores Team Leader and follow the standard procedures in case of spoilage or damage of any item.
• Ensure to par stock the goods.
• To ensure the timeous and correct completion of all administrative tasks with respect to delivery of goods to the respective departments.
• Check the expiry date of the goods and discard the expired goods.
• Maintain proper records of goods received, goods issued, and quantity of stock & rejected goods.

Hygiene / Personal safety / Environment:

•  Ensures that the workplace and storage areas remain clean and tidy
• Respects the instructions and safety guidelines for the equipment (s)he uses
• Applies the hotel's security regulations (in case of fire etc)
• Applies the ISO 9001 quality certification requirements that impact his/her role
• Respects the hotel's commitments to the "Environment Charter" (saving energy, recycling, sorting waste etc) and meets Novotel' ISO 14001 environmental commitments as applicable to the role, if the hotel is involved in the programme.

Prime Function:

• To direct the activities of the Purchase department and implement the company’s policies, guidelines and procedures to work efficiently and effectively.
• Allocation of suppliers based on the vendor capacity, location etc and the company’s requirements.
• To survey the market and update the knowledge about new products and suppliers available in the market.
• Supervision of Receiving Clerk, handling of Food and Beverage requisitions,  monitoring and control of non food purchases against budget, general items and management of minimum and maximum par level of all store items.
• Any matter which may affect the interests of ACCOR should be brought to the attention of the Management.

Key Responsibilities:

Purchasing Planning

• To prioritize purchases based on resources and urgency.
• Ensure to evaluate user needs and functionality of various materials purchased.
• Ensure that all Licensing laws are adhered to.
• Plan, direct and control all day-to-day Purchasing functions.
• Prepare monthly listing of slow moving and obsolete items and recommend further action

People Management

• Ensure that the team has been trained for all safety provisions.
• Motivate and develop the team to ensure smooth functioning of the department and promote teamwork.
• Provide effective support to the team to enable them to provide a range of effective and efficient services.

Financial Management

• Monitor and maintain inventory records of all the purchases made.
• Identify optimal, cost effective use of the resources and educate the team on the same.

Operational Management

• Prepare and invite tenders, contracts, and other related documents for ensuring a regular supply of materials.
• Ensure to carry out negotiations with vendors, manufacturers and agencies to obtain the best combination of price, quality, quantity, delivery, terms of payment and reliability of supply.
• Investigate and follow-up on complaints received from receiving, stores and user departments about the products and obtain corrective actions from the vendors.
• Keep track of Government Legislations for import of the equipment and materials & also ensure to know the name of the supplier.
• Handle import of equipment and material right from inquiry to the actual purchase. 
• Ensure to replace the materials, if not accepted by the user department.
• Coordinate operations with Department Coordinators, Supervisors and other Departmental Managers to ensure operational readiness, efficiency in resource utilization and the prompt delivery of services.

Job Purpose

This position is responsible for assisting the Purchasing Manager in the day-to-day purchasing functions. The Purchasing Officer processes purchase indents and organizes system for follow up of pending supplies. He/she facilitates and administers purchase in the absence of the Purchase Manager after due approval has been obtained.

Primary Responsibilities

Purchasing Administration

• Expedite the delivery of purchase orders

• Assist in preparing requests for quotations

• Obtain competitive pricing (at least 3 Bids) for specifications as directed

• Prepare budget shells from designer specifications

• Prepare reports such as bid summaries

• Close project files and maintain project storage log

• Maintain disclaimers, credit applications and vendor information

• Able to maintain Hazard Analysis Critical Control Point (HACCP) standard at all levels, from sourcing of products to storage

Other Responsibilities

• Be aware of the hotel fire & life safety/emergency procedures

• Attend all briefings, meetings and trainings as assigned by management

• Maintain a high standard of personal appearance and hygiene at all times

• Perform other reasonable duties assigned by the assigned by the Management

RESPONSIBILITIES AND MEANS

• To ensure the Hotel’s inventories are properly safeguarded and protected against any kind of loss.
• To ensure that all stock movements are accounted for and are in compliance with Hotel policy.

ADMINISTRATIVE RESPONSIBILITIES

To discharge his/her duties in an effective and efficient manner.

TECHNICAL RESPONSIBILITIES

• To ensure the safety of all stored items by keeping the Store locked when unattended and out of office hours.
• To issue and re-order stock and to ensure that no goods leave the storeroom without a proper authorized store requisition.
• To post on the stock system all movements of goods in and out of stores in a timely and accurate manner.
• To conduct routine physical inventory checks.
• Follow up of all pending purchase requisitions with the purchaser to ensure the timely replenishment of depleted stocks in accordance with the par levels defined by Management.
• To prevent loss, spoilage and breakage by careful monitoring of the expiry date of perishable items, monitoring the slow moving items and keeping the store clean and tidy at all times.

Preparation of the Receiving Record, the Receiving Report and the Daily Summary Receiving Report as well as Slow Moving Item Report and any other reports as required by Hotel Management

• Manage the inventory and warehousing activities by effectively forecasting material demands, stock levels, re-order points and resources capacity ensuring product availability.
• Build and develop relationships with key suppliers and customers; internal, local, and overseas while ensuring they are compliant in all areas as specified by company policies & procedures.
• Manage the receiving details and implement corrective actions for dispute resolution.
• Liaise with Accounts Payable Department to ensure accurate and timely payment of invoices, as necessary for the business with the supplier.
• Ensure continuous improvement of processes through team collaboration and technology implementation resulting in improved service levels and reductions in total costs.
• Perform other duties and/or special projects as assigned by immediate supervisor.
• Assists with the monthly/quarterly/annual inventories.
• The Purchaser ensures that Department Managers are informed daily (at the morning meeting) of the goods expected to arrive.
• The efficiency of the Purchasing Department and Stores is to be maintained and improved.
• Is responsible for all matters related to the maintaining of delivery schedules. Informs, on daily basis, the departments as to the items due to arrive.
• Manage purchasing department lifecycle.
• Other duties as required

• Expedite the delivery of purchase orders.
• Assist in preparing requests for quotations.
• Obtain competitive pricing (at least 3 Bids) for specifications as directed.
• Prepare budget shells from designer specifications.
• Prepare reports such as bid summaries.
• Close project files and maintain project storage log.
• Maintain disclaimers, credit applications and vendor information.
• Able to maintain Hazard Analysis Critical Control Point (HACCP) standard at all levels, from sourcing of products to storage.

Be the engine behind our hotels' procurement by expertly analysing market demand, managing inventory, and driving cost efficiencies. Your role will involve overseeing stock control, conducting detailed stock takes, and ensuring our stores are meticulously organised and secure. You’ll lead purchasing for food, beverages, and general goods, manage supplier relationships, and support outlet promotions and events. Bring your strategic insight and passion for excellence to optimise operations and boost performance in a fast-paced, dynamic environment!

Summary of Responsibilities:

The main responsibilities and tasks of this position are as listed below, but not limited to these:

SOURCING & SUPPLIER MANAGEMENT  

• Assist in identifying and evaluating potential suppliers
• Negotiate terms and pricing agreements with suppliers to ensure cost-effectiveness and quality.
• Maintain relationships with existing suppliers and continuously seek opportunities for improvement.
• Monitor supplier performance and address any issues or concerns promptly.
• Ensure all Accor requirements for vendor onboarding is in place.

MANAGE DAILY PROCUREMENT FUNCTIONS  

• Review pricings and process for all purchases across RC hotels.
• Collaborate with relevant departments to plan stock requirements and work out strategy to reduce out of stock situation and contingency plan
• Ensure approved purchase requisitions are timely with the creation of Purchase Orders for all Business units
• Leading the PO Team to ensure the reconciliation of Purchase Orders and Invoices to make sure prices and quantities are correct with Suppliers & assist if needed.
• Ensure the PO Team creation of Article Codes/Price Quote and Vendors details are updated accordingly in the system and assist if needed.
• Response swiftly to feedbacks/complaints/ no stock situation etc (from end users/suppliers/guest)
• Request for quotations as well as samples for evaluation
• Handle RFQ as well as RFP exercises for all categories of Supplies including Services
• Tabulating of Price Summary and recommendation of award for various work streams that are assign to
• Assist in report analysis in preparation for new work stream 
• Assist in Contracting process
• Ensure forms and documents are properly filled for all Procurement processes
• Follow up closely on outstanding Purchase Orders that are long overdue and if needed for cancellation
• To carry out any other duties as required by the Director of Procurement/Procurement Manager from time to time

REVIEW OF CAR (CORRECTIVE ACTION REPORT) FROM FOOD SAFETY

• Ensure Corrective Action Report are sent out immediately to Suppliers should a complaints raised by Food Safety
• Ensure substitution of supplies are replace immediately for operation use
• Ensure Suppliers that works with the hotels are Food Safety compliances
• Ensure Suppliers approved Vendors are SFA approved & meet the grade criteria
• Ensure all food/beverage licenses and certificates approved by authorities are valid

COST MANAGEMENT

• Assist in developing and implementing cost-saving initiatives without compromising quality or service.
• Analyze spending patterns and identify areas for potential savings or optimization
• Participate in budgeting and financial planning processes related to procurement activities.

COMPLIANCE AND DOCUMENTATION

• Ensure compliance with relevant laws, regulations, and company policies in all procurement activities.
• Maintain accurate records of procurement transactions, contracts, and supplier agreements.
• Assist in conducting periodic reviews and audits to ensure adherence to procurement policies and procedures

CROSS-FUNCTIONAL COLLABORATION

• Work closely with various departments and business units including Operations, Receiving and Finance to understand their needs and priorities.
• Collaborate with stakeholders to develop procurement strategies that support the hotel's overall objectives.
• Communicate effectively with internal teams to provide updates, gather feedback, and address concerns related to procurement.

Qualifications:

• Candidate must possess at least Diploma/Degree or equivalent 
• Minimum of  3 years of relevant experience in the hotel industry
• Strong knowledge in Food & Beverage categories and suppliers. 
• Strong working knowledge on Negotiation and Procurement Policies
• Proficiency in Microsoft Office Suite and experience with procurement software or ERP systems.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Familiarity with relevant laws, regulations, and best practices in procurement and supply chain management.
• Possess leadership skill in managing a team.
• Positive mindset with good attitude and integrity.
• Good Communication skills with all levels of colleagues and suppliers with confidence to achieve the best deal for the hotels
• Good presentation and data analytical skills

Our Commitment to Diversity & Inclusion:

We are an inclusive company and what we really is to attract, recruit and promote diverse talent.

Why work for Accor?

We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.

By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/

Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS

• Ensure the timely procurement of all goods required by the hotel at the best available price and quality.

• Ensure the implementation of purchasing policies and procedures.

• Engage in value analysis of currently purchased materials in an effort to achieve cost savings without sacrificing quality.

• Support FC and Purchasing Manager in reviewing lower cost substitute materials with all departments if any

• Conduct periodic market surveys in association with the Departments concerned to determine and/or validate the availability and prices of market goods.

• Coordinate and liaise with the related Department on all matters relating to quality and reliability of delivery with respect to current and potential suppliers.

• Keep track of all outstanding purchase orders to ensure that goods are delivered on time.

• To visit and evaluate suppliers, to request quotations or bids, to negotiate prices and terms, to place orders, to resolve problems, to follow up any outstanding delivery and activate any payment with Hotel current suppliers and potential suppliers.

• To cultivate a sound relationship with the Hotel's suppliers.

• Be aware of the hotel fire & life safety/emergency procedures

• To ensure the safeguard of all stored items by keeping the store locked when unattended.
• To issue and reorder stock and to ensure that no goods will leave the storeroom without proper authorized store requisition.
• To post on computer all in-out movement of goods from/to the store in a timely manner, so all stock data are kept current for more effective and timely management decisions.
• To conduct routine physical inventory and follow-up of all pending purchase requisition with the purchaser to ensure the timely replenishment of depleted stocks in accordance with the max/min par level defined by the management.
• To prevent loss, spoilage, breakage by carefully following the expired date of perishable items, monitoring the slow moving items and keeping store clean and tidy at all times.
• To be responsible for all documentation such as the Receiving Record, the Receiving Report and the Daily Summary Receiving Report as well as Slow Moving Item Report.
• To maintain the stores room in hygienic and systematic way.
• To generate timely and regularly  reports as  required by management