Total 3 Legal / Public / Security job vacancies in Shrewsbury

Your new company
Hays are working closely alongside a well-established Legal firm who are looking to appoint a Legal Support Assistant on a permanent basis. This is a 12 month contract which does have the possibility to extend.
Your new role
As a Legal Support Assistant your role will involve be to provide a high level of legally related administrative support to the department assisting fee Earners within the department performing tasks as directed which may be of a complex nature. As a Legal Support Assistant your role will involve:

• High attention to detail is required in dealing with clients and on all files.
• Deliver an agreed level of fee earning and performance targets of up to 1 hour per day.
• Track, monitor and time record all time spent on client matters and specifically activities that attract a client fee.
• Ensure that time is recorded and billed appropriately where applicable.
• Liaise with the Legal Support Service team on matters as required relating to file opening, dictation etc.
• Gather the initial client details electronically.
• Liaise as required order to obtain any additional information required in order for the file to be opened.
• First port of call for all department-related enquiries.
• Set up initial appointments on new matters for fee earners.
• Anticipate as well as respond to clients' requirements, dealing with queries within agreed remit.
• Maintain diaries and organise internal and client meetings.
• Prepare post and correspondence as required.
• Filing preparation, maintenance and updating of client files.
• Taking detailed instructions from clients and contacts including new matters (but not providing advice) and generally assisting fee earners to progress matters, including arranging and sitting in on client meetings to take notes.
• Liaising with clients and contacts as required and enhancing fee income by adding value to existing client relationships and by developing profitable relationships with new clients.
• Monitoring movement of documents and files including backlog.
• Responsible for all aspects of the administration, including recording all own time spent on client matters and ensuring that time is billed promptly.
• Payment of invoices and other payments, e.g. to clients or contacts as and when required. E.g. giving quotes and ensuring clients are aware of other services offered by the department and firm.
• Answering telephone calls and dealing with queries within remit.
• Taking details and/or messages where required.
• File administration including forms, prepare bundles and indexing bundles of documents under instruction.
  
  What you'll need to succeed

In order to be considered for this role you will need experience in the following:

• GCSE's Grade 4 or above (or equivalent) including English and Maths.
• 3 A levels or equivalent
• Positive attitude towards learning and development.
• Positive attitude towards learning and development.
• Degree in Law or Business or similar
• CILEX Legal executive course or similar
  
  
  What you need to do now
  
  If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
  If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Legal Assistant in Property and Construction
Shrewsbury
Permanent

£30,000 – £35,000
Monday to Friday 8am – 4.30pm Monday to Friday

Our client is looking for a Legal Assistant to join business on a permanent basis. This is a new role to the organisation following a period of continued growth where the Managing Director & Senior Management Team need some additional support. This role has been created to support the Managing Director with a range of legal assistant duties on a daily basis, almost similar to a PA role in some duties, but most of the focus will be on a range of Legal Administrative duties in the property / construction sector.

Responsibilities and duties will include, but not limited to:

• Working with Senior Management team to understand what projects are currently being worked on and what support is needed.
• Attending regular meetings with the MD, minute taking and assisting with any follow up actions or documentation requests
• Sending out documentation and agreements such as section 106 agreements.
• Supporting with any queries and structural warranty claims.
• In regular liaison with external legal / consultancy companies to check on progress and chase documentation
• Running and manipulating reports for management team and suggesting any improvements of how data could be used more effectively/efficiently.
• In regular communication with external providers to obtain information or raise any issues or concerns if highlighted.
• Managing the MD’s diary, ensuring events and meetings are booked in effectively.
• Assisting with additional administrative tasks like booking travel or accommodation for Director when required.
• Working directly for the MD, with PA support duties that will vary from week to week.
• Preparing reports to for the MD, customising the presentation of these reports to suit the format in which they are required.
• Occasionally attend some meetings with the MD to support with the visit and to also provide minute taking.

Skills and Experience
• Ideally worked in a legal assistant role, ideally within the property or legal sector would be an advantage but not essential… however we would like something similar to this.
• PA / Secretarial or similar experience, where you have that instinct to know what support is needed and can prepare for tasks ahead of time.
• Excellent organisational skills
• Build a strong rapport and working relationship with the MD and the senior management team.
• Must have strong IT skills and be familiar with Word, Excel, PowerPoint, Sharepoint, Outlook.
• Comfortable managing own working load and prioritising key tasks.
• Someone who is flexible and can support the wider teams in the business when needed.
• Ability to work under pressure.
• High attention to detail
• Confident with numerical skills
• Proficient with MS Office

The application process:
Our mission is to support our clients in their creation of an equal, diverse and inclusive workforce. We are committed to providing a barrier-free recruitment process, so if you require any reasonable accessibility adjustments within the application process, then please make it known at the earliest opportunity.

We will carefully consider your details and advise you if we're able to progress with your application within 72 working hours. If you do not hear from us within this time your details won’t be retained. So, if you're not successful on this occasion, do continue to respond to future roles we advertise. In the meantime, all good wishes and continued success with your search for employment.

About Us
Prince Personnel are an employment agency working on behalf of our client. Whether you’re seeking a new permanent position, temporary assignment or contract you’ll find us easy to deal with. Located in thriving Telford, we focus on jobs in Shropshire, Staffordshire and North Wales. Prince Personnel specialise in commercial, accounts and finance and technical recruitment. With the best jobs around we are an independent agency working hard for you.

Reference: DE26357L

You will be working on a 5-day-on-3-day-off shift pattern, 06:00 to 21:00, 35.5 hours per week, on a permanent, full-time basis. Responsibilities

• Start shift promptly at time designated, in full uniform.
• Appearance to be clean, smart, and tidy at all times.
• Responsible for active communication of "changeover" of shift to on shift supervisor.This to include handover of shift keys, PDA, confirmation of staff on shift, contractors on site, run-though of incident occurrences from previous shift, confirmation of any insecure doors, any matters pertaining to the smooth effective running of the shift.
• Responsible for the awareness of Health and Safety.Procedures carried out must be in line with the Health and Safety Policy - set procedures are indicated in the Assignment Instructions.
• Responsible for full comprehensive understanding of fire alarm procedures.
• Responsible for acting as an evacuation marshal in the event of a major incident.
• In relation to a major incident must be fully conversant with the location of all plant rooms, service corridors and lifts, both by location and by name.
• Assisting tenants on request on the event of an incident - this may be in person or by camera or both.
• Assisting Police presence on site either in person, by camera or by statement.
• Awareness of responsibilities and powers as a member of the security team and when to hand over to Police instruction.
• Responsible for diffusing incidents and situations in the malls
• Responsible for providing first aid if necessary. (This only to apply to certificated first aiders.)
• Security Guards not trained in first aid must be made aware of manned first aider on shift.
• Control room duty.This to include answering telephone enquiries, monitoring cameras (CCTV SIA Licence holders only), radio communication, contractor permits, logbooks and Building Management Systems
• On-Call duties to be carried out, scheduled via a Rota system and shared equally between those trained.
• Knowledge of in-house radio usage plus call signs.
• Responsible for ascertaining all daily requirements and site needs by observing the on-site information handover procedures.
• Use patrol monitor (diester) system to assist with accident and incident control and prevention.
• When working night shifts, responsible on night shift to maintain check calls as required.
• At all times to follow through any managerial instructions
• To ensure all work is carried out in a safe, proper, and thorough manner considering Health and safety legislation, Incentive FM policies and procedures, risk assessments and method statements.
• Maintain confidentiality in all aspects of client and staff information.
• Report anything in need of repair or replacement to the appropriate person and be comfortable to escalate any issues to obtain an understanding of repairs timeframes.
• Keep your working area and space clean and tidy at all times and your tools and equipment safely stored.
• Be familiar with the required care standards regulations governing your job.
• Maintain polite and good communication with your colleagues, tenants, and shoppers at all times.
• Be prepared to receive and undertake further training as required.
• At all times to follow through any managerial instructions.

Skills and Experience

• SIA licence (CCTV & Security Guarding where applicable)
• Experience of working and building partnerships with clients.
• IOSH trained desirable.
• Articulate and has the ability to communicate effectively with the clients and the IFM teams.
• Organised individual who can demonstrate a record of planning and managing workflows.
• Able to demonstrate an understanding of high-quality service delivery and their impact on this.
• The ability to be agile and flexible to meet the needs and demands of the role.
• Excellent time management organisation and focus on ability to prioritise and multitask with clear ability to focus on detail.

Personal Attributes:

Self-motivation: with the desire to achieve above and beyond expectations, this should come from passion and pride to become better, to motivate and influence the people around them.

Standards: the ability to hold themselves and the team / people around them to a world class standard

Optimism & Positivity: face challenges with energy and positivity

Accountability: accept responsibility for the outcomes expected of them, both good and developmental

Engaged: able to focus their attention on the task at hand without being distracted

Integrity: Have strong moral values, sincerity, and honesty to allow others to clearly identify with them

Respectful: Enticing a deep sense of admiration and loyalty in the team / people around them

Loyalty: demonstrate firm, constant support to the team / people around them

Emotional intelligence & control: The ability to understand and manage their own emotions, and those of the team / people around them. The ability to stay calm, assess themselves and adjust.

Empowerment: entrusting others to make good decisions, giving them the tools and processes to make those choices effective and productive.