Total 6 Junior Executive level Legal / Public / Security job vacancies

• You will perform or more of the following functions: Security, Administration, Supply, and/or Vehicle control.
• As a Security Assistant, you will perform and/or monitor standardized aspects of security program operation.
• As an Administrative Security Assistant, you will assist and guide staff in procedural office work and prepare correspondence, providing information to the appropriate parties.
• As a Supply Assistant, you will maintain and obtain supplies for the organization, including submitted documentation to obtain supplies.
• As a Vehicle Control Program Assistant, you will provide documentation, reports, vehicle maintenance information, and technical information, including information on the Vehicle Leasing Program.

Starting at $44,117 Per Year (GS 6)

1. Processes applications and issues identification cards, controlled and restricted area badges, vehicle registration, and temporary passes to eligible personnel.
2. Provides Work Leader assistance. Ensures work assignments of other employees in the unit are accomplished in accordance with appropriate regulations and within established time frames.
3. Maintains controlled forms. Maintains control logs for identification cards, and restricted area badges for maintenance and destruction of accountable forms in accordance with applicable AF instructions.
4. Carries out routine, miscellaneous clerical tasks. Performs clerical support duties to ensure efficient office operations. Reproduces and assembles copies of a variety of correspondence. Distributes mail and messages.
5. Provides general customer service. Focuses on responsive and accurate customer service within the Pass & Registration/Visitors Center environment.

Starting at $50,326 Per Year (GS 6)

Summary Continued: vehicle passes and Defense Biometric Identification System (DBIDS) cards and passes.

DUTIES:

• Processes applications and issues identification cards contract access badges, vehicle registration, and temporary passes to eligible personnel.
• Maintains controlled forms. Maintains control logs for identification cards and contractor access badges for maintenance and destruction of accountable forms in accordance with applicable AF instructions.
• Carries out routine, miscellaneous clerical tasks.
• Provides general customer service. Focuses on responsive and accurate customer service within the Pass & Registration/Visitors Center environment.

Starting at $39,576 Per Year (GS 5)

Your new company
Hays are working closely alongside a well-established Legal firm who are looking to appoint a Legal Support Assistant on a permanent basis. This is a 12 month contract which does have the possibility to extend.
Your new role
As a Legal Support Assistant your role will involve be to provide a high level of legally related administrative support to the department assisting fee Earners within the department performing tasks as directed which may be of a complex nature. As a Legal Support Assistant your role will involve:

• High attention to detail is required in dealing with clients and on all files.
• Deliver an agreed level of fee earning and performance targets of up to 1 hour per day.
• Track, monitor and time record all time spent on client matters and specifically activities that attract a client fee.
• Ensure that time is recorded and billed appropriately where applicable.
• Liaise with the Legal Support Service team on matters as required relating to file opening, dictation etc.
• Gather the initial client details electronically.
• Liaise as required order to obtain any additional information required in order for the file to be opened.
• First port of call for all department-related enquiries.
• Set up initial appointments on new matters for fee earners.
• Anticipate as well as respond to clients' requirements, dealing with queries within agreed remit.
• Maintain diaries and organise internal and client meetings.
• Prepare post and correspondence as required.
• Filing preparation, maintenance and updating of client files.
• Taking detailed instructions from clients and contacts including new matters (but not providing advice) and generally assisting fee earners to progress matters, including arranging and sitting in on client meetings to take notes.
• Liaising with clients and contacts as required and enhancing fee income by adding value to existing client relationships and by developing profitable relationships with new clients.
• Monitoring movement of documents and files including backlog.
• Responsible for all aspects of the administration, including recording all own time spent on client matters and ensuring that time is billed promptly.
• Payment of invoices and other payments, e.g. to clients or contacts as and when required. E.g. giving quotes and ensuring clients are aware of other services offered by the department and firm.
• Answering telephone calls and dealing with queries within remit.
• Taking details and/or messages where required.
• File administration including forms, prepare bundles and indexing bundles of documents under instruction.
  
  What you'll need to succeed

In order to be considered for this role you will need experience in the following:

• GCSE's Grade 4 or above (or equivalent) including English and Maths.
• 3 A levels or equivalent
• Positive attitude towards learning and development.
• Positive attitude towards learning and development.
• Degree in Law or Business or similar
• CILEX Legal executive course or similar
  
  
  What you need to do now
  
  If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
  If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Assist in the provision of an efficient and responsive service required to support consultants, specialist nurses and their medical team to ensure the provision of a patient pathway, which is receptive to the needs of the patient and responsive to Trust requirements.

Provide efficient and accurate audio typing using EPRO and general administration support within the division, performing allocated secretarial and administrative tasks required meeting the needs of the service. Working flexibly across specialty teams as and when required providing administrative support to the consultants, nurse specialists and senior medical secretary.

We are dedicated to fostering diversity and inclusivity within our workforce and warmly welcome applications from individuals of all backgrounds, with a particular emphasis on encouraging those from disabled, Black, Asian and Minority Ethnic (BAME) communities, as well as candidates from our local area.

As part of our commitment to supporting our employees we offer a range of benefits including:
• Generous annual leave entitlement starting at 27 days and increasing to 29 days after five years of service and 33 days after 10 years of service, in addition to the national Bank Holidays (pro-rata for part time staff);
• Membership of the NHS Pension Scheme;
• Flexible working opportunities;
• Enhanced hourly rates for unsociable hours e.g. night shifts, weekends, bank holidays;
• Opportunities for career development and training to help you progress in your role;
• Wellbeing support and activities to promote a healthy work environment;
• Access to our in-house physiotherapy service;
• On-site canteens offering subsidised meals;
• Subsidised staff parking (currently free);
• Free Stagecoach Bus Travel to and from work within Cambridgeshire and Peterborough

We strive to create a supportive and inclusive workplace where employees feel valued and empowered to excel in their roles. Join us and become part of a team dedicated to making a positive difference in our community.

Please see attached job description for full details.

Key responsibilities:

Audio typing of correspondence/reports

Preparing patient results/correspondence for scanning to EVOLVE

Issuing and sending correspondence

Preparation of documents for meetings/clinic


This advert closes on Tuesday 19 Nov 2024

Corporate Services | Operations | Darwin




Permanent full time position
Onsite
Reward and recognition, including competitive remuneration and career progression
Learning and career development programs for all roles and levels
Flexible leave options and up to 26 weeks paid parental leave
Free daily breakfast, office drinks and social events
Genuine commitment to health and wellbeing, pro bono and community, and diversity and inclusion across our firm

Learn more about what Hall & Wilcox can offer you:
About the role and team
We have an exciting opportunity for an experienced Legal Assistant / Office Co-ordinator to join our Darwin office.
The main focus for this role will be to manage the day-to-day operations of running the office and to provide administrative support to our lawyers.
Our growing Insurance practice has approximately 80 people located

... Click here to view more detail / apply for Legal Assistant / Office Co-ordinator