Total 22 sales support specialist job vacancies in Legal / Public / Security category in Singapore

Your new company
Hays are working closely alongside a well-established Legal firm who are looking to appoint a Legal Support Assistant on a permanent basis. This is a 12 month contract which does have the possibility to extend.
Your new role
As a Legal Support Assistant your role will involve be to provide a high level of legally related administrative support to the department assisting fee Earners within the department performing tasks as directed which may be of a complex nature. As a Legal Support Assistant your role will involve:

• High attention to detail is required in dealing with clients and on all files.
• Deliver an agreed level of fee earning and performance targets of up to 1 hour per day.
• Track, monitor and time record all time spent on client matters and specifically activities that attract a client fee.
• Ensure that time is recorded and billed appropriately where applicable.
• Liaise with the Legal Support Service team on matters as required relating to file opening, dictation etc.
• Gather the initial client details electronically.
• Liaise as required order to obtain any additional information required in order for the file to be opened.
• First port of call for all department-related enquiries.
• Set up initial appointments on new matters for fee earners.
• Anticipate as well as respond to clients' requirements, dealing with queries within agreed remit.
• Maintain diaries and organise internal and client meetings.
• Prepare post and correspondence as required.
• Filing preparation, maintenance and updating of client files.
• Taking detailed instructions from clients and contacts including new matters (but not providing advice) and generally assisting fee earners to progress matters, including arranging and sitting in on client meetings to take notes.
• Liaising with clients and contacts as required and enhancing fee income by adding value to existing client relationships and by developing profitable relationships with new clients.
• Monitoring movement of documents and files including backlog.
• Responsible for all aspects of the administration, including recording all own time spent on client matters and ensuring that time is billed promptly.
• Payment of invoices and other payments, e.g. to clients or contacts as and when required. E.g. giving quotes and ensuring clients are aware of other services offered by the department and firm.
• Answering telephone calls and dealing with queries within remit.
• Taking details and/or messages where required.
• File administration including forms, prepare bundles and indexing bundles of documents under instruction.
  
  What you'll need to succeed

In order to be considered for this role you will need experience in the following:

• GCSE's Grade 4 or above (or equivalent) including English and Maths.
• 3 A levels or equivalent
• Positive attitude towards learning and development.
• Positive attitude towards learning and development.
• Degree in Law or Business or similar
• CILEX Legal executive course or similar
  
  
  What you need to do now
  
  If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
  If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Job Overview

-12 hour shifts

-Days & Nights

-Pay rate: £11.44 per hour

-To protect our customer's property, people and/or assets by providing security services in direct accordance with the sites published Assignment Instructions (AI's) and any subsequent changes.

-Delivering results that meet and / or exceed the Key performance indicators / Service Level Agreement for the customer through full responsibility and accountability, providing a service that aids in the retention of the contract.

-To undertake additional training to ensure continuous self-development.

Main Duties

Operations

-Access control Pass & Parking permit checks

-Monitoring CCURE for door alarms & CCTV

-Signing in visitors and contractors

-Signing in delivery vehicles.

-To be aware of and ensure compliance with all aspects of policies and relevant legal and regulatory requirements as directed by the Security Account Manager and in accordance with UK Law and Guidance bodies.

-Fully and satisfactorily complete all of the tasks and duties on site as defined within the published Assignment Instructions (AI's).

-Proactively refer to and review the published Assignment Instructions, thus familiarising oneself with any changes in order to suggest additional amendments that will improve or enhance the current level of service.

-To be compliant with Industry and Statutory Legislation (you are required to obtain a front-line licence in either Security Guarding or Door Supervision), which must be worn at all times whilst carrying out your duties. The Customer also requires a CCTV PSS SIA Licence. There are also additional courses that are contractually required.

-Comply with legal obligations and safety requirements of the role.

-Follow instructions and procedures appropriately without unnecessarily challenging authority.

-Work in a systematic, methodology and orderly way.

Training

-Fully and satisfactorily complete all required competency training.

-To undertake additional training to ensure continuous self-development as directed by the Security Account Manager.

-Use technology to achieve key work objectives and develop job knowledge and expertise through continual professional development.

-You are required to ensure you renew your licence 16 weeks before expiry.

Security and Health & Safety

-Look out for, and to immediately report, any Health & Safety hazards, or potential hazards, on site.

-Stay alert to any threats or changes within the work environment in order to take the appropriate action to reduce the chance of disruption, loss or damage.

-Use common sense and initiative by immediately involving others if a situation appears to become threatening.

-To maintain professional conduct in the face of difficult situations and challenging customers.

-Complete an accurate, detailed notebook entry as soon as possible after any incident, which can then be used as part of the Incident Report process.

-Keep to schedules and demonstrate commitment to Mitie and the Client.

-To ensure check calls are being carried out at the allocated time slot as stipulated in the Assignment Instructions (AI's).

-To call emergency services and Communication Centre to report all incidents.

What we are looking for

-Previous Security Experience

-SIA License

-SC Clearance desirable

Press Content Development

• Writes, publishes, reviews, and measures the success of press releases on AmeriCorps.gov (Drupal), advisories, social media, and other relevant materials, aligning plans with agency goals and objectives as directed by the Press Secretary.
• Writes briefing memos for senior leaders for upcoming interviews. Contributes to the strategic development and production of media materials.
• Provides CEO and senior leadership with regular updates on press activity, press production, crisis response, and CEO social media.
• Organizes the press editorial calendar.
• Consults with managers and specialists in the Office of Communications and Marketing to provide media expertise, strategic direction and approaches, and assistance with other mission-related tasks.
• Stays abreast of the latest trends for effective media relations and communication to targeted audiences, focusing on strategies to increase visibility for the work supported by AmeriCorps.

Media Outreach and Monitoring

• Manages day-to-day press and media outreach to cultivate and sustain partnerships, including managing the press inbox, responding to inquiries, and scheduling and staffing leaders for interviews.
• Coordinates media and public affairs requests, including interviews and filming inquiries.
• Monitors and reviews all media coverage and public engagement events which includes occasional weekend and evening support for senior leadership when there are interviews, media events or press conferences.
• Cultivates relationships with media representatives, bookers, and outlets, proactively seeking out new media partnership opportunities.
• Strategically pitches agency or program-specific stories to TV, radio, print news outlets and journalists that result in media coverage. Implements policies and procedures outlined by the Press Secretary for media relations activities, including maintaining current media contact lists in agency CRM and media monitoring tool (Meltwater).
• Supports the Press Secretary in managing the public face of AmeriCorps, ensuring that the agency brand is represented consistently and correctly across all media outlets.
• Serves as on-the-record spokesperson for the agency in the absence of the Press Secretary. Performs other duties as assigned.

OTHER SIGNIFICANT FACTORS
Occasional travel is required 4-6 times per year as needed.
A valid state driver's license is required to drive a government vehicle.

Starting at $94,199 Per Year (NY 3)

As a Public Utilities Specialist (Rates), you will:

• Responsible for the preparation of power repayment studies, annual rate calculations, marketing statistics, strategies, or other analysis for the Region.
• Analyze historical costs, revenues, load, capacity, industry trends, or other factors that may affect rates, repayment, or methodologies, bringing significant conclusions to the attention of management.
• Prepare and apply cost allocation procedures in the determination of cost between functions for both capital and annual costs.
• Develop appropriate methodologies for determining costs associated with the investment or operation and maintenance facilities for Federal and non-Federal entities.
• Organize, participate, and present in public forums or customer meetings relating to rates, rate methodologies, repayment, and statistics.

Starting at $72,553 Per Year (GS 11-12)

Duties include but not limited to:

• Conducts security and suitability adjudications related to background investigations.
• Reviews completed suitability investigations with the purpose of providing recommendations on pre-employment and continued employment considerations.
• Determines the impact of potential adverse or derogatory information; exercises personal judgement and discretion to evaluate the nature of information received and recommends or takes appropriate action.
• Implements the policies and procedures for the Personnel Security Program.
• Provides authoritative information and assistance by administering programs for continuous evaluation of personnel; developing guidelines, procedures, and other materials for use by operating officials.
• Recommends or takes action on cases where the facts are not completely ascertained, or where there is contradictory evidence or incomplete, inconclusive or controversial material.
• Draft and issue Proposed Action Letters (PALs) to applicants and appointees whose investigative results contain actionable suitability information.
• Obtains and adjudicates investigations conducted by the Office of Personnel Management (OPM) and other certified investigative agencies of agency personnel.
• Processes and oversees the submission of higher-level investigations to the VA-Adjudication Center (VA-AC).

Lead duties

• Articulate and communicate to the team the assignment, project, problem to be solved, actionable events, milestones, and/or program issues under review, and deadlines and time frames for completion.
• Train or arrange for the training of team members in methods and techniques of team building and working in teams to accomplish tasks or projects, and provide or arrange for specific administrative or technical training necessary for accomplishment of individual and team tasks.
• Prepare reports and maintain records of work accomplishments and administrative information, as required, and coordinate the preparation, presentation and communication of work-related information to the supervisor.
• Report to the supervisor periodically on team and individual work accomplishments, problems, progress in mastering tasks and work processes, and individual and team training needs.
• Resolve simple, informal complaints of employees and refer others, such as formal grievances and appeals, to the supervisor or an appropriate management official.
• Performs related duties as required.

Work Schedule: Monday-Friday 8:00am-4:30pm
Compressed/Flexible: Not available
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Lead Personnel Security Specialist/PD99953S
Relocation/Recruitment Incentives: Not authorized
Permanent Change of Station (PCS): Not authorized
Financial Disclosure Report: Not required

Starting at $81,242 Per Year (GS 11)

This position serves as a vital part of the JJP VA Medical Center Police and Security Services often serving as the face of the VA and as the first person a Veteran or visitor encounters when entering a VA facility. The position provides security and assistance to Veterans, patients, employees, contractors, volunteers, affiliates, visitors, and others who frequent VA facilities daily. Major duties and responsibilities include:

• Provides physical security support for Veterans Health Administration, Veterans Benefits Administration, National Cemetery Administration and Veterans Administration Regional Office (VHA/VBA/NCA/VARO).
• Assists in evaluating risk and developing procedures and physical security measures designed to safeguard personnel, property, and operations from unauthorized access, espionage, terrorism, sabotage, damage and theft.
• Ensures security requirements, including appropriate safeguards, cameras, panic and intrusion alarms are implemented.
• Performs law enforcement assignments to prevent or resolve offenses: books the accused; takes the accused before the appropriate District Court or magistrate; confers with the prosecutors; appears before the grand jury upon request; appears at preliminary hearings; and/or testifies at trial, if needed.
• Responds to reports of a crime in progress and/or calls for police assistance.
• Initiates appropriate actions to pursue and apprehend offenders who are leaving the scene of a crime or who attempts to resist arrest. Subdues individuals causing disturbances. Identifies and arrests violators based on eyewitness accounts. Takes charge at crime scenes restricting access to only those persons required to be present.
• Performs bomb search functions as required. Coordinates such search activities with the local bomb squad.
• Assists in managing the Security Program for the Medical Center/Health Care System which ensures that individuals requiring access have been vetted.
• Collects information and prepares reports on the facilities compliance with VA operations, regulations Physical Security and Physical Access Control Systems (PACs).
• Meets with key customers and coordinates with officials to assess customer satisfaction, explain organization policy and procedures, and resolve problems that arise.
• Develops various physical security-related documents, spreadsheets, graphs, reports and presentations using various automated systems and software packages, including the Veterans Health Information and Technology Architecture (VistA) System, Microsoft Word, Excel, PowerPoint to enter, access and retrieve information in the medical center computer system.
• Maintains a Physical Security Tracking report to ensure physical security surveys are followed up promptly.
• Monitors and evaluates existing present and planned security projects to ensure timely and quality service conforms to statutory, contractual and technical requirements.
• Performs other related duties as assigned.

Work Schedule: Compressed/Flexible Schedule. Candidates must be willing to work weekends, irregular work hours and extended hours if determined by the needs of the service. Furthermore, candidates must be willing to be placed, detailed, or temporarily assigned to other related services and/or locations, if necessary.
Virtual: This is not a virtual position.
Position Description/PD#: Physical Security Specialist (Uniformed)/PD99826A
Relocation/Recruitment Incentives: Not authorized.

Starting at $70,448 Per Year (GS 9)

WHAT IS THE COMMUNICATIONS & LIAISONDIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas:
Communications and Liaison; Office of Communications; Media Relations Branch.

The following are the duties of this position at the full working level.

• Serves as liaison between the Agency and the media on significant and sensitive matters involving the IRS.
• Works with senior agency officials in the formulation of policies and programs. Provides counsel and advice to senior officials on media implications and external interpretation of policies and decisions under agency consideration.
• Works in coordination with IRS executives and managers, operational tax administration experts, and Media Relations counterparts to provide accurate and comprehensive answers to complex media inquiries.
• Builds effective working relationships with OD/FD/SS executives, management, and communication personnel by providing counsel and advice during the development and implementation of agency policies and procedures.

Starting at $103,409 Per Year (GS 13)

As a Public Utilities Specialist (Rates), you will:

• Be responsible for the preparation of power repayment studies, annual rate calculations, marketing statistics, strategies, or other analysis for the Region.
• Analyze historical costs, revenues, load, capacity, industry trends, or other factors that may affect rates, repayment, or methodologies, bringing significant conclusions to the attention of management.
• Prepare and apply cost allocation procedures in the determination of cost between functions for both capital and annual costs.
• Develop appropriate methodologies for determining costs associated with the investment or operation and maintenance facilities for Federal and non-Federal entities.
• Organize, participate, and present in public forums or customer meetings relating to rates, rate methodologies, repayment, and statistics.

Starting at $72,553 Per Year (GS 11-12)

As a Public Utilities Specialist (Rates), you will:

• Exercise lead responsibility for development and analysis of project repayment and associated complex power repayment study spreadsheets, as well as annual repayment studies for assigned power systems.
• Exercise lead role in planning and development of power, transmission and ancillary service rate methodologies, Federal Register notices, Western's Rate Orders, and public consultation presentations in compliance with published administrative procedures and Federal regulations.
• Negotiate, brief, and present rate strategies and repayment to all levels of management, as well as Western's customers, interested stakeholders, and FERC.
• Develop and analyze the rate impacts of complex alternative financing models and mechanisms and provide information to management which is used to formulate policy and budgetary decisions.

Starting at $103,409 Per Year (GS 13)

As a Public Affairs Specialist within the Office of Communication and Publishing, some of your specific duties will include:

• Uses a variety of visual storytelling approaches to translate complex scientific charts, maps, or graphics into products designed to engage general audiences.
• Communicate information that involves high visibility issues and may require careful coordination or fast-paced responses to tight deadlines, exercising appropriate professional judgement in handling of sensitive and controversial situations.
• Plans and coordinates the release of newsworthy public information. Maintains relationships with reporters, government officials, stakeholders, and other target audiences. Develops outreach events to help meet communication goals.
• Develops products, campaigns, and posts to reach audiences with a combination of written and visual products for web or social media. Develops a variety of multimedia and interactive products that incorporate photos and videos.
• Independently researches, writes, and prepares content for public dissemination such as new releases, feature stories, talking points, speeches, briefing materials, videos, photographs and social media posts that highlight USGS science and activities.

Starting at $62,107 Per Year (GS 11-12)

As a Public Utilities Specialist (Rates), you will:

• Exercise lead responsibility for development and analysis of project repayment and associated complex power repayment study spreadsheets, as well as annual repayment studies for assigned power systems.
• Exercise lead role in planning and development of power, transmission and ancillary service rate methodologies, Federal Register notices, Western's Rate Orders, and public consultation presentations in compliance with published administrative procedures and Federal regulations.
• Negotiate, brief, and present rate strategies and repayment to all levels of management, as well as Western's customers, interested stakeholders, and FERC.
• Develop and analyze the rate impacts of complex alternative financing models and mechanisms and provide information to management which is used to formulate policy and budgetary decisions.

Starting at $103,409 Per Year (GS 13)

NOTE: This recruitment is for a TERM position NTE 3 years. It is a time limited position and MAY be extended up to a maximum of FOUR years. For current DOI employees this MAY be a TEMP PROMOTION or TEMP REASSIGNMENT NTE. The position MAY be converted to a permanent, career or career conditional appointment without further competition as long as all requirements are met.

- Serves as a Public Affairs Specialist responsible for the design, implementation, and management of all public information and participation of a variety of projects, programs, and activities or efforts conducted and/or supported by the Bureau of Reclamation (Reclamation) California-Great Basin (CGB), Interior Region 10.
- Direct experience with event planning and project management, working with media, Very Important Persons (VIPs), public speaking.
- Responsible for high profile projects that are varied in scope and nature, and require the use of various technology, tools, and platforms (i.e., Twitter, Facebook, YouTube, Hootsuite, Flickr, ArcGIS StoryMap, Microsoft 365, OneDrive Adobe, Cision, and other relevant, communication and planning tools, etc.).
- Develops and implements strategic planning initiatives that assist with the prioritization, organization and roll-out of public affairs related materials including, but not limited to, communication plans/strategies, news releases, fact sheets, talking points, presentations, feature articles, speeches, brochures, website and web-based ArcGIS story maps, audiovisual clips/segments, for the purpose of reaching target appropriate audiences.
- Able to report on all project statuses, milestones, next steps, and resource needs while ensuring project details (i.e., project schedules, budgets, changes, etc.) are communicated and confirmed with the subject matter experts.

Starting at $96,148 Per Year (GS 12)

As a Physical Security Specialist, you will:

• Serve as a source of authoritative information and guidance on physical security for all BPA organizational elements.
• Participate in the development of a BPA-wide physical security and compliance management strategy.
• Develop and document BPA physical security policies, plans, procedures, and enforcement provisions.
• Initiate, plan, and lead projects to investigate and analyze a variety of complex physical security problems, questions, or conditions.
• Manage an armed security services contract which aligns with state requirements as well as DHS and DOE requirements.
• Represent Physical Security, Security and Continuity of Operations, the office of BPA's Chief Administrator, and the BPA as a subject matter expert for the overall Security and Continuity of Operations program.
• Respond to incidents involving unauthorized access to and misuse, theft, assault, vandalism, espionage, sabotage, or loss of equipment, facilities, and materials.
• Lead the development of a BPA-wide physical security awareness and training program.

Starting at $93,543 Per Year (GS 12)

Press Content Development

• Interviews stakeholders to gain insight and background for story development for the purpose of drafting press releases, advisories, or story pitches to garner press coverage.
• Coordinates and shares this information with others to facilitate accomplishment of these tasks. Distill complex ideas, data, and research such as, but not limited to, research gathered by our data team or taken from AmeriCorps grantees in several programs into compelling content.
• Content may include language for the website or for media materials like press releases or advisories. This content is typically posted on the AmeriCorps website or on social media platforms like LinkedIn.
• Drafts and verifies long and short-form content in a fast-paced environment, including national service and volunteerism think pieces, Op-Eds, blog posts, recruitment collateral, web content, emails, and social media.
• Writes, proofs, and edits content to ensure consistency, accuracy, and alignment with brand platform, AP Style, and Agency style guide.
• Writes talking points, FAQs, and other background communications for Agency principals in support of media and external outreach.
• Serves as an editor for Agency departments for external communications, emails, blogs, social media, and other content as requested.
• Tracks and updates editorial calendar.

Media Outreach and Monitoring

• Identifies and tracks story ideas by program and key demographic attributes for potential future use.
• Monitors and reviews media coverage and public engagement events to amplify AmeriCorps in the news.

Press Support Duties

• Assists in preparing briefing memos for senior leader interviews.
• Adeptly manages a busy workload and competing deadlines.
• Provides excellent customer service and responsiveness to colleagues across the agency to receive information to help inform press releases.
• Performs other duties as assigned.

Starting at $70,000 Per Year (NY 2)

As a Public Affairs Specialist within the Office of Communication and Publishing, some of your specific duties will include:

• Uses a variety of visual storytelling approaches to translate complex scientific charts, maps, or graphics into products designed to engage general audiences.
• Communicate information that involves high visibility issues and may require careful coordination or fast-paced responses to tight deadlines, exercising appropriate professional judgement in handling of sensitive and controversial situations.
• Plans and coordinates the release of newsworthy public information. Maintains relationships with reporters, government officials, stakeholders, and other target audiences. Develops outreach events to help meet communication goals.
• Develops products, campaigns, and posts to reach audiences with a combination of written and visual products for web or social media. Develops a variety of multimedia and interactive products that incorporate photos and videos.
• Independently researches, writes, and prepares content for public dissemination such as new releases, feature stories, talking points, speeches, briefing materials, videos, photographs and social media posts that highlight USGS science and activities.

Starting at $62,107 Per Year (GS 11-12)