Total 12 front office assistant job vacancies in Legal / Public / Security category in Peterborough, PE3 9GZ

Please refer to the job description and person specification for more information regarding the job role.

For more information regarding the role please refer to the job description attached for a full list of duties.

Support Excellence in Patient Care, Join Our Trauma & Orthopaedic Team!

Are you a professional and enthusiastic individual with a passion for providing top-notch administrative support? We are looking for someone like you to join our Trauma & Orthopaedic Secretarial Team, where you will play a key role in ensuring the smooth and efficient operation of our services.

What We’re Looking For:
• Fast and Accurate Audio Typing:Precision and speed are key to keeping up with the demands of this role.
• Strong Communication Skills:Both written and oral, to effectively collaborate with the team and handle correspondence.
• Team Player with Initiative:You'll work closely with others while also managing your own workload and meeting deadlines.
• IT Competency:Proficiency in MS Office and other IT packages is essential to manage the diverse range of tasks in this role.

This is a unique opportunity to work in a dynamic and varied role, where you’ll have the chance to develop your skills further within a supportive and collaborative team environment.

If you’re ready to contribute to a team that values excellence in patient care, apply today and take the next step in your administrative career!

**Polite notice, previous applicants need not apply**

As a Secretarial Assistant, you will be an integral part of our team, assisting our Consultants and clinical staff in delivering a safe and efficient service. Your responsibilities will include audio typing of correspondence, updating patient pathways, preparing clinic documents, and providing essential administrative support to the wider team. You'll also handle a variety of clerical tasks that keep our department running smoothly.

We are dedicated to fostering diversity and inclusivity within our workforce and warmly welcome applications from individuals of all backgrounds, with a particular emphasis on encouraging those from disabled, Black, Asian and Minority Ethnic (BAME) communities, as well as candidates from our local area.

As part of our commitment to supporting our employees we offer a range of benefits including:
• Generous annual leave entitlement starting at 27 days and increasing to 29 days after five years of service and 33 days after 10 years of service, in addition to the national Bank Holidays (pro-rata for part time staff);
• Membership of the NHS Pension Scheme:
• Flexible working opportunities;
• Enhanced hourly rates for unsociable hours e.g. night shifts, weekends, bank holidays;
• Opportunities for career development and training to help you progress in your role;
• Wellbeing support and activities to promote a healthy work environment;
• Access to our in-house physiotherapy service;
• On-site canteens offering subsidised meals;
• Subsidised staff parking (currently free);
• Free Stagecoach Bus Travel to and from work within Cambridgeshire and Peterborough

We strive to create a supportive and inclusive workplace where employees feel valued and empowered to excel in their roles. Join us and become part of a team dedicated to making a positive difference in our community.

For more information regarding the role please refer to the job description attached for a full list of duties.


This advert closes on Monday 28 Oct 2024

Please see the attached job description and person specification for further information relating to this role.

Please refer to the job description and person specification for more information regarding the job role.

Are you ready to embark on a career where your professionalism meets confidentiality, your meticulous nature thrives, and your ability to handle pressure shines? Look no further!

We are currently looking to recruit an enthusiastic and motivated Secretarial Assistant to join ENT within the Head & Neck Unit at Peterborough City Hospital.

The ideal candidate will possess a high degree of professionalism, are meticulous in their work and have the ability to work under pressure at times.

To assist in the provision of an efficient, responsive and flexible service to support the secretarial team, consultants and their medical team, to assist in the smooth running, participation and efficient organisation of the daily routine duties in the ENT department.

To provide a high volume of accurate and comprehensive typing of clinical letters, paying attention to detail at all times.

To ensure the provision of the patient pathways, which is receptive to the needs of the patient and responsive to Trust requirements and national and local targets.

To be responsible for office duties, including dealing with the post, scanning and filing patient documentation as necessary.

To ensure excellent customer service by dealing with incoming telephone queries appropriately and in a timely manner, upholding confidentiality at all times.

Provide assistance to the other members of the team and assist with their workloads as necessary.

We are dedicated to fostering diversity and inclusivity within our workforce and warmly welcome applications from individuals of all backgrounds, with a particular emphasis on encouraging those from disabled, Black, Asian and Minority Ethnic (BAME) communities, as well as candidates from our local area.

As part of our commitment to supporting our employees we offer a range of benefits including:
• Generous annual leave entitlement starting at 27 days and increasing to 29 days after five years of service and 33 days after 10 years of service, in addition to the national Bank Holidays (pro-rata for part time staff);
• Membership of the NHS Pension Scheme:
• Flexible working opportunities;
• Enhanced hourly rates for unsociable hours e.g. night shifts, weekends, bank holidays;
• Opportunities for career development and training to help you progress in your role;
• Wellbeing support and activities to promote a healthy work environment;
• Access to our in-house physiotherapy service;
• On-site canteens offering subsidised meals;
• Subsidised staff parking (currently free);
• Free Stagecoach Bus Travel to and from work within Cambridgeshire and Peterborough

We strive to create a supportive and inclusive workplace where employees feel valued and empowered to excel in their roles. Join us and become part of a team dedicated to making a positive difference in our community.

Please refer to the job description and person specification for more information regarding the job role.


This advert closes on Tuesday 30 Jul 2024

For further information regarding this role, please refer to the full job description and person specification for details.

We are looking for one full-time professional and enthusiastic individual to join the Rheumatology Department, assisting in providing a full admin support to our senior medical secretaries, consultants and clinical team, to deliver a safe and efficient service within Rheumatology (wherever the need is greatest).



To provide audio typing and admin support within Rheumatology.

General administrative duties to include: significant daily volumes of audio typing using EPRO, printing of clinical letters, requesting and printing reports, filing of information into evolve, collect and open all post.

We are dedicated to fostering diversity and inclusivity within our workforce and warmly welcome applications from individuals of all backgrounds, with a particular emphasis on encouraging those from disabled, Black, Asian and Minority Ethnic (BAME) communities, as well as candidates from our local area.

As part of our commitment to supporting our employees we offer a range of benefits including:
• Generous annual leave entitlement starting at 27 days and increasing to 29 days after five years of service and 33 days after 10 years of service, in addition to the national Bank Holidays (pro-rata for part time staff);
• Membership of the NHS Pension Scheme;
• Flexible working opportunities;
• Enhanced hourly rates for unsociable hours e.g. night shifts, weekends, bank holidays;
• Opportunities for career development and training to help you progress in your role;
• Wellbeing support and activities to promote a healthy work environment;
• Access to our in-house physiotherapy service;
• On-site canteens offering subsidised meals;
• Subsidised staff parking (currently free);
• Free Stagecoach Bus Travel to and from work within Cambridgeshire and Peterborough

We strive to create a supportive and inclusive workplace where employees feel valued and empowered to excel in their roles. Join us and become part of a team dedicated to making a positive difference in our community.

Please see the attached job description and person specification for further information relating to this role.


This advert closes on Wednesday 3 Jul 2024

Please see full job description for details. Summary of roles: To provide efficient and comprehensive medical secretarial and administration support within a specialty and across the service unit. To perform all allocated clerical tasks required to meet the needs of the service. To undergo training as necessary to meet the needs of new developments within the Service.

Please see full job description for details. Summary of roles: To provide efficient and comprehensive medical secretarial and administration support within a specialty and across the service unit. To perform all allocated clerical tasks required to meet the needs of the service. To undergo training as necessary to meet the needs of new developments within the Service.

The post holder will:- Audio type correspondence using Epro/Scrik Deal with ad hoc queries via e-mail or face to face. Contact other hospitals/units and GPs as necessary ensuring confidentiality and security procedures are followed Receive and deal with correspondence and forward to appropriate departments Ensure outgoing mail is segregated and marked correctly, utilising appropriate postal systems. Email urgent referrals to tertiary units Skills required The post holder will:- Have effective communication skills required to interact with staff at all levels Be competent in the use of MS word/outlook/excel. Be able to audio type. Build and maintain constructive relationships and networks of people both inside and outside the Trust. Confident and approachable in order to provide an excellent service to users Effective organisational skills

We are looking for a professional and enthusiastic individual to join the FISS Secretarial Teams, assisting in providing a Typing admin support to our Consultants and clinical team, to deliver a safe and efficient service within the Division.

Job Summary:

· To provide efficient audio typing using EPRO/Scrik and general administration support services within a department

· To perform all allocated secretarial and administration tasks required meeting the needs of the service

· To work flexibly across specialty teams as and when required, providing administrative support to the consultants and senior medical secretary

Key Responsibilities:
• Audio typing of correspondence
• Preparing patient results/correspondence for scanning to Evolve
• Issuing and sending correspondence
• Preparation of documents for meetings/clinics

We are committed to ensure a work-life balance to all our staff by offering full time and part time roles, flexible working hours on a shift pattern to fit around your family life.


We welcome and encourage applications from people of all backgrounds. We particularly encourage applications from disabled, Black, Asian and Minority Ethnic (BAME) and candidates form our local communities.


Benefits to you
• 27 days annual leave for new starters, rising to 29 days after five years of service and 33 days after 10 years of service, plus 8 Bank Holidays (pro-rata for part time staff);
• NHS Pension Scheme:
• Flexible working opportunities;
• Increased hourly rates for unsociable hours e.g. night shifts, weekends, bank holidays;
• Career development and training;
• Wellbeing support and activities;
• In-house physiotherapy Service;
• On-site canteens with subsidised meals;
• Subsidised staff parking (currently free).
• Free Stagecoach Bus Travel to and from work within Cambridgeshire and Peterborough

The post holder will:-

· Audio type correspondence using Epro/Scrik

· Deal with ad hoc queries via e-mail or face to face.

· Contact other hospitals/units and GP’s as necessary ensuring confidentiality and security procedures are followed

· Receive and deal with correspondence and forward to appropriate departments

· Ensure outgoing mail is segregated and marked correctly, utilising appropriate postal systems.

· Email urgent referrals to tertiary units

Skills required

The post holder will:-

· Have effective communication skills required to interact with staff at all levels

· Be competent in the use of MS word/outlook/excel.

· Be able to audio type.

· Build and maintain constructive relationships and networks of people both inside and outside the Trust.

· Confident and approachable in order to provide an excellent service to users

· Effective organisational skills


This advert closes on Tuesday 12 Dec 2023