Total 574 front office assistant job vacancies in Legal / Public / Security category in Singapore

We are a medium-sized firm, seeking five (5) Executive Personal Assistants to provide managerial and administrative support to the Managing Director (MD). This role involves handling the MD’s schedule, coordinating with internal/external clients, and managing communication, particularly with our China and Hong Kong counterparts.

Fresh Grad welcome to apply

Key Responsibilities:

• Serve as the point of contact between the MD and internal/external clients (especially China/Hong Kong counterparts and bankers).
• Screen, collate, and distribute legal documents.
• Handle requests and queries.
• Manage the MD’s diary, schedule meetings, and appointments.
• Arrange travel plans.
• Take dictation and minutes.
• Produce reports, presentations, and briefs.

Requirements:

• No experience needed (training provided).
• Proficiency in MS Office and Mandarin is required.
• Must be able to speak English and Chinese
• Strong organizational and time management skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality.
• Mandarin speaking

How to Apply:

Email your resume (include certificates, transcripts, expected salary, and a passport-sized photo) to the HR Manager, Ms. Soo: su@kingtontandzul.com

For inquiries, call Ms. Soo at 016-920 0390.

Benefits:

• Starting salary: RM2,800 for fresh graduates.
• Medical,
• Special allowance,
• Dinner allowance included.
• Open Culture
• Personal development opportunities
• EPF / Socso

How to Apply:

Email your resume (include certificates, transcripts, expected salary, and a passport-sized photo) to the HR Manager, Ms. Soo: su@kingtontandzul.com

For inquiries, call Ms. Soo at 016-920 0390.

我們是一家中型公司，尋求五 (5) 名行政私人助理，為董事總經理 (MD) 提供管理和行政支援。該職位涉及處理總經理的日程安排、與內部/外部客戶協調以及管理溝通，特別是與中國和香港同行的溝通。

主要職責：

• 作為常務董事與內部/外部客戶（特別是中國/香港同行和銀行家）之間的聯絡點。
• 篩選、整理和分發法律文件。
• 處理請求和查詢。
• 管理總經理的日記、安排會議和約會。
• 安排旅行計劃。
• 進行聽寫和會議記錄。
• 製作報告、簡報和簡報。

要求：

• 無需經驗（提供培訓）。
• 需熟練 MS Office 和國語。
• 必須能說英語和中文
• 較強的組織和時間管理能力。
• 能夠有效地處理多項任務並確定任務的優先順序。
• 自由裁量權和保密性。
• 歡迎文憑/學位持有者申請。

如何申請：

透過電子郵件將您的履歷（包括證書、成績單、期望薪資和護照尺寸照片）發送給人力資源經理 Soo 女士： su@kingtontandzul.com

如有任何查詢，請致電蘇女士016-920 0390 。

好處：

• 起薪：應屆畢業生 RM2,800。
• 醫療的，
• 特別津貼，
• 含晚餐津貼。
• 開放文化
• 個人發展機會
• 公積金 / 社會保險

如何申請：

透過電子郵件將您的履歷（包括證書、成績單、期望薪資和護照尺寸照片）發送給人力資源經理 Soo 女士： su@kingtontandzul.com

如有任何查詢，請致電蘇女士016-920 0390 。

If selected for this position, you will join a well-respected team that is responsible for legal assistant work in the Criminal Division. Typical work assignments will include:

• Prepares and processes technical legal correspondence and documents which are characteristically voluminous and complex in format.
• Organizes, processes, and copies documents in accordance with requirements.
• Conducts factual and legal research in legal and non-legal databases and provides requested information.
• Aids in preparing and organizing evidence for production as discovery and for use in trial.
• Contributes to reports summarizing the case status, including legal issues, factual issues, and case developments; manages case files (May require lifting case files and boxes up to 40 pounds)
• Provides administrative support to assigned attorneys.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Starting at $51,807 Per Year (GS 7)

Brisbane



About us
Were passionate about what we do and want you to be too.
Moray & Agnew is one of Australias leading law firms with an unrivalled reputation in our markets. Were proud that our partners and our legal expertise is consistently recognised by Chambers Asia-Pacific, Legal 500 Asia-Pacific, Best Lawyers and Doyles Guide.
With over 110 partners, our teams are organised into three strategic pillars so that we can play to our strengths:

Insurance including commercial classes such as financial lines, professional indemnity, public & product liability, life insurance and through to statutory classes such as workers compensation and compulsory third party.
Commercial & Workplace spanning corporate and commercial, construction and projects, property and environment, commercial dispute resolution, insolvency, owners corporation and workplace law
Government spanning local, state and federal government

Our clients include

... Click here to view more detail / apply for Legal Office Assistant

Corporate Services | Operations | Darwin




Permanent full time position
Onsite
Reward and recognition, including competitive remuneration and career progression
Learning and career development programs for all roles and levels
Flexible leave options and up to 26 weeks paid parental leave
Free daily breakfast, office drinks and social events
Genuine commitment to health and wellbeing, pro bono and community, and diversity and inclusion across our firm

Learn more about what Hall & Wilcox can offer you:
About the role and team
We have an exciting opportunity for an experienced Legal Assistant / Office Co-ordinator to join our Darwin office.
The main focus for this role will be to manage the day-to-day operations of running the office and to provide administrative support to our lawyers.
Our growing Insurance practice has approximately 80 people located

... Click here to view more detail / apply for Legal Assistant / Office Co-ordinator

• Provide emergency services to the public by answering emergency 911 calls and responding with appropriate personnel and equipment.
• Question caller to determine the problem and the nature of the call.
• Retrieve statistical information from computerized databases.
• Monitor computerized fire alarm system and Intrusion Detection Systems (IDS).
• Maintain an accurate status of all emergency response equipment and personnel to ensure prompt and accurate response.
• Operate Computer Aided Dispatching (CAD) system, radios, and station alerting systems.
• Provide initial Incident Command support until responding emergency units arrive on scene.
• Provide emergency medical dispatching assistance to callers with medical emergencies.

Starting at $39,576 Per Year (GS 5-7)

• Responsible for the receipt and effective evaluation of emergency calls, to include installation fire, police, ambulance service, emergency medical dispatch, and Integrated Commercial Intrusion Detection System.
• Provides emergency medical dispatching assistance to callers with medical emergencies using the Priority Dispatch Emergency Medical Dispatcher system.
• Identifies the nature of emergency, level of response required, and provides this and any additional information to the responding units.
• Employee initiates an immediate, appropriate emergency response and provides the caller with advanced life support.
• Monitors and logs status and availability of police, fire and medical first responders to assure appropriate response are made.
• Maintains an accurate status of emergency response equipment and personnel to assure prompt and accurate response.

Starting at $50,246 Per Year (GS 7)

• Serve as a Work Leader for Public Safety Dispatchers.
• Answer 911 calls, conducts emergency and non-emergency call processing using Computer Aided Dispatch (CAD) consoles or CAD capability through NG911 modernization, if applicable, and or Land Mobile Radios (LMR).
• Monitor Installation computerized fire and Joint Capabilities Integration and Development System (ICIDS) alarm systems.
• Refer non-emergent callers to appropriate civilian and governmental agencies.

Starting at $54,292 Per Year (GS 8)

Job Description

Job Title: Fire & Security Technician (Office Based)

Trading Names: AB Fire & Security, East Sussex Security & BeSure Security Systems

Job Location: Fuzion 4 Head Office, St Leonards on Sea

Job Brief
We are looking for a highly skilled and experienced Fire & Security Technician to lead our technical help desk. The successful candidate will be responsible for providing expert guidance and support and ensuring timely and effective resolution of technical issues. The ideal candidate will have a strong background in fire and security systems, excellent leadership skills, and a passion for delivering exceptional customer service.

The role requires an experienced, flexible and highly motivated individual who is capable of working under their own initiative and as part of a team.

This is a team-based role, but the ability to work confidently and effectively on your own initiative will be paramount. You must be well presented, a quick learner, and able to hit the ground running in a fast-paced environment.

Duties can change from time to time subject to client’s requirements and change to the marketplace.

Contractual Information
Job Type: Full-time, Permanent, Office Based
Hours of Work: Monday – Friday, 8.30am – 5pm with a 30minute unpaid break for lunch
Salary: £38,000 - £40,000
Sign-on Bonus: 10% of the annual salary (2.5% after successful completion of 3-month probation, further 5% after 6-months and remaining 2.5% after 1-year). Subject to qualifying terms.

You will receive 22 days of paid holiday plus all UK statutory Bank Holidays, which increases with time served. You will also be auto-enrolled onto the workplace pension scheme after successful completion on 3-month probation, which you can opt out of should you choose.

You will be provided with the following:
• Company Uniform
• Company Laptop (business use only)
• Company Mobile Phone (business use only)

Responsibilities & Duties
• Develop and implement procedures for timely and effective resolution of technical issues.
• Monitor and analyse technical support metrics, identify areas for improvement, and implement solutions.
• Collaborate with other departments to resolve complex technical issues and ensure seamless customer experience.
• Provide technical support and expertise to customers and team members.
• Keep up-to-date with new technologies and industry standards.
• Conduct regular training sessions to ensure the team is up-to-date with the latest developments in fire and security systems.
• Ensure compliance with company policies, procedures, and quality standards.
• Manage and monitor cloud-based systems.

Experience
The candidate should have 8 years solid fire and security background and should:

• Have proven work experience as a technical support supervisor or similar role.
• In-depth knowledge of fire and security systems, installation, configuration, and maintenance.
• Have comprehensive knowledge base of multiple manufacturers equipment.
• Be able to identify and rectify faults across all disciplines.
• Excellent leadership and team management skills.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and manage multiple priorities.
• Ability to think strategically and implement effective solutions.
• Good understanding of industry regulations and standards.
• Have good IT skills: MS Word, MS Excel and MS Outlook.

Skills & Competencies Required (Technical & Practical Experience)
• Commercial, industrial and domestic installations of varying sizes.
• Ability to install systems on all areas of fire & security to the relevant industry standards (BAFE and NSI Gold).
• Experience working with the following systems:
 Hikvision
 Paxton
 Scantronic
 Texecom
 Galaxy
 Ajax
 Advance
 Morley
 Kentec
 Hyfire
 Nurse Call Systems

The ability to compile comprehensive installation documents will be essential in this role. An understanding of electronic devices (mobile phone and tablet) will also be required for document completion and submission.

Education & Qualifications Requirements
Understanding the requirements of the PD 6662:2017 (including BS 8243)
Understanding the requirements of the NSI Code of Practice NCP 104 (CCTV Systems)
Understanding the requirements of the NSI Code of Practice NCP 109 (Access Control Systems)
Strong knowledge of TCP/IP Networking Communications for CCTV and Access Control
Fire Detection and Fire Alarms Systems Unit 1 – Fundamentals
Fire Detection and Fire Alarms Systems Unit 2 – Design
Fire Detection and Fire Alarms Systems Unit 3 – Installation
Fire Detection and Fire Alarms Systems Unit 4 – Commissiong
Fire Detection and Fire Alarms Systems Unit 5 - Maintenance

Essential Aptitudes
• Punctual
• Positive
• Supportive
• Proactive
• Detail-orientated
• Methodical
• Time-efficient
• Independent

All conditional job offers are subject to satisfactory security screening and National Police Chiefs Council checks (as per NSI requirements).

This job description is neither exhaustive nor exclusive and may be reviewed in the future depending upon operational requirements and staffing levels.

An opportunity has arisen for aLegal Assistant with experience in a law firm to join a Residential Conveyancing team at a well-established legal firm. This full-time role offers excellent benefits and a competitive salary.

As a Legal Assistant, you will support fee earners in delivering exceptional service to clients during the conveyancing process.

You will be responsible for:

- Preparing draft documents and sales contracts.

- Requesting mortgage redemption figures and ordering searches.

- Responding to sales inquiries for various property types.

- Engaging with clients and updating them as necessary.

- Taking client instructions and verifying identification and funds.

- Managing correspondence through the case management system.

- Preparing mail and documents for dispatch.

- Performing photocopying and document storage.

What we are looking for:

- Previously worked as a Conveyancing Assistant, Legal Assistant, Legal Secretary or in a similar role.

- Experience working in a law firm.

- Strong customer service abilities.

- Right to work in the UK.

- Enhanced DBS check.

What's on offer:

- Competitive salary

- 23 days holiday

- Company events

- Networking, corporate, and charity events

- Additional day off for your birthday and a personal day each year

- Length of service awards and recognition for special occasions

- Development opportunities

Apply now for this exceptional Legal Assistant opportunity to work with a dynamic team and further enhance your career.

Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.

Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.

An opportunity has arisen for aLegal Assistant with experience in a law firm to join a Residential Conveyancing team at a well-established legal firm. This full time role offers excellent benefits and a competitive salary.

As a Legal Assistant, you will support fee earners in delivering exceptional service to clients during the conveyancing process.

You will be responsible for:

- Preparing draft documents and sales contracts.

- Requesting mortgage redemption figures and ordering searches.

- Responding to sales inquiries for various property types.

- Engaging with clients and updating them as necessary.

- Taking client instructions and verifying identification and funds.

- Managing correspondence through the case management system.

- Preparing mail and documents for dispatch.

- Performing photocopying and document storage.

What we are looking for:

- Previously worked as a Conveyancing Assistant, Legal Assistant, Legal Secretary or in a similar role.

- Experience working in a law firm.

- Strong customer service abilities.

- Right to work in the UK.

- Enhanced DBS check.

What's on offer:

- Competitive salary

- 23 days holiday

- Company events

- Networking, corporate, and charity events

- Additional day off for your birthday and a personal day each year

- Length of service awards and recognition for special occasions

- Development opportunities

Apply now for this exceptional Legal Assistant opportunity to work with a dynamic team and further enhance your career.

Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.

Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.

• Review routine /non-routine referrals of applicant suitability requests that include, but are not limited to, debarment referrals and investigations that contain major issues.
• Make recommendations for review by a Personnel Security Specialist that include accepting referrals, return the referral to an agency if issues do not warrant OPM, and closing or returning a case that was inappropriately referred.
• Request additional information from agencies, from the subject, and from sources; to obtain information to establish jurisdiction or clarify or resolve issues in cases.

Starting at $43,550 Per Year (GS 5)

• Review routine /non-routine referrals of applicant suitability requests that include, but are not limited to, debarment referrals and investigations that contain major issues.
• Make recommendations for review by a Personnel Security Specialist that include accepting referrals, return the referral to an agency if issues do not warrant OPM, and closing or returning a case that was inappropriately referred.
• Request additional information from agencies, from the subject, and from sources, to obtain information to establish jurisdiction or clarify or resolve issues in cases.

Starting at $43,550 Per Year (GS 5)

Major Duties include, but are not limited to, the following:

• Performs work related to the collection, organization and/or tracking of information in support of the Personnel Security Program. The Personnel Security Program includes the processes of initiating, reviewing, and approving background cases for release to the Office of Personnel Management (OPM) in compliance with policies relating to completion of suitability investigations for Federal employees and others requiring background investigations for non-sensitive and public trust positions.
• Review position risk sensitivity levels as full assistant to the Personnel Security Specialist. Assemble position descriptions and functional statements for the Personnel Security Specialist for review.
• For pre-employment processes, serves as the initial point of contact for new appointees including but not limited to paid or without compensation employees, volunteers, students, residents, and contractors.
• Initiates, reviews and releases appointees background investigations in the Office of Personnel Managements Electronic Questionnaires for Investigations Processing (e-QIP) system or in conjunction with the VA- Adjudication Center (VA-AC).
• Regularly monitors the status of specific pending items, compiles data to produce reports, follows up to determine status and records results.
• Maintains logs of current employees who are in public trust positions and ensures reinvestigations are initiated, reviewed and released using e-QIP within the required timeframe as per policy. Works closely with the VA-AC to monitor the progress of
  investigations when applicable.
• As needed, works with applicants who may be experiencing difficulties with completion of electronic forms related to the background screening process.
• Takes and transmits electronic fingerprints for appointees or when the FBI returns fingerprints unclassifiable for various reasons. Only in rare instances when there is machine malfunction, manually takes fingerprints for the purpose of background investigations from OPM.
• Enters appropriate data in required databases related to an appointee's suitability from a wide variety of sources, i.e., fingerprint/badge log, notification(s) of investigation(s) scheduled by OPM, requests by OPM for additional information, receipt/disposition of results of both Special Agreement Checks (SAC's) and National Agency Check with Inquiry (T1's) or higher.
• In conjunction with the Personnel Security Specialist and/or lead/supervisor, presents training/briefings for supervisors, managers, and employees related to various aspects of the Personnel Security Program.
• Requests information from various law enforcement agencies and courts. Assures that the approving official is kept informed of these actions.
• Reviews applicant's data ensuring that the submitted information matches the demographic data and that all required information has been provided.

This position involves a multi-grade career ladder. The major duties listed above represent the full performance level of GS-7. At the GS-05 grade level, the incumbent will serve in a developmental assignment to provide the individual with the knowledge, skills, and abilities needed to perform the full range of duties as a Security Assistant, GS-0086-7. The incumbent will perform the duties outlined in the target grade position description but will operate under closer supervision and will not be expected to demonstrate the same level of subject matter mastery. All other factors remain the same. If selected at the GS-6 grade level, the incumbent will serve in a developmental assignment to provide the individual with the knowledge, skills, and abilities needed to perform the full range of duties as a Security Assistant, GS-0086-7. The incumbent will perform the duties outlined in the target grade position description but will operate under closer supervision and will not be expected to demonstrate the same level of subject matter mastery. All other factors remain the same.
Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.


Work Schedule: Monday - Friday, 8:00 AM - 4:30 PM
Telework: Ad Hoc
Position Description/PD#: Security Assistant/PD99653S, PD99654S, and PD99952S
Relocation Incentives: Not Authorized
Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required
Virtual: This is not a virtual position.

Starting at $39,576 Per Year (GS 5-7)

Legal Assistant - Office of the Registrar General    Grade: Clerk Grade 3/4  Salary range: $79,032 - $86,539 super  Duration: Ongoing Applications close: Tuesday 5th November [9:59am] Location: Sydney, McKell Building    About the Role:   The Office of the Registrar General is responsible for overseeing the integrity, security, availability and performance of the NSW land title system. We maintain the policy and legislative framework for well-defined property rights in NSW. We are at the intersection of law, technology and regulation. We are regulating title operations, digitalising the system and ensuring the accuracy and integrity of the State cadastre while putting the customer at the centre of our decision making.  Reporting to the Managing Lawyer (Policy) and supporting the Litigation and Policy Team, this is an opportunity working in a friendly and fast-paced environment. It provides an opportunity to continue to develop a legal approach and processes for the future.  ... Click here to view more detail / apply for Legal Assistant