At InTech, we owe our success to people and processes. The office assistant provides vital support for both, so we’re currently seeking someone except.....
At InTech, we owe our success to people and processes. The office assistant provides vital support for both, so we’re currently seeking someone exceptional for this role. The ideal candidate will be a problem-solver who has excellent communication skills and good attention to detail.
This person should have experience working in an office environment, performing administrative tasks, and providing support to coworkers and internal and external clients.
The ability to multitask, manage schedules, and meet changing deadlines is essential for the position.
Objectives of this role
• Ensure optimal use of equipment, supplies, and inventories through preventive maintenance
• Maintain workflow by analyzing and refining standard operating procedures such as scheduling, student and staff communications, and office layout
• Dealing with new and existing clients
• Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
• Achieve organizational goals while adhering to best practices
Responsibilities
• Manage the front-desk and reception areas, serving as the first point of contact for guests, employees, job candidates, and vendors
• Perform general administrative tasks, such as answering and directing phone calls; handling email, faxes, files, meeting minutes, mailings, and deliveries; and coordinating meeting-room calendars
• Keep the office clean, stocked, and organized, especially the kitchen, conference rooms, stockrooms, and communal areas
• Order office supplies, stock supply stations, and ensure equipment is operable
• Maintain filing system, contacts database, employee lists, and inventories
• Provide ad hoc support to staff members and departments, including organization of on-site and off-site team events
Required skills
• Proven success in office coordination
• Excellent written and verbal communication skills
• Strong time-management and multitasking abilities
• Proficiency with office applications, and aptitude for learning new software and systems
• Ability to maintain confidentiality of company information
Preferred skills
• Experience in helping to develop internal processes and filing systems
• Specific task training will be provided
Please forward your current resume to debra@intech.edu.au
Only applicants short listed will be contacted.
