At Scotmid Co-operative, we are focused on serving our local communities and improving people’s everyday lives through our different businesses. We’ve been doing this for 165 years, and we will continue to work hard to do this for many more years to come. We’re a co-operative, which means that we are run by our members for the benefit of the local communities that we serve.
We are looking for a proactive individual to join our Facilities team as Facilities Coordinator, based at our Head Office in Newbridge, on the outskirts of Edinburgh.
This role is an ideal opportunity for those with a strong administration background who are looking to develop new skills in a challenging and fast paced environment.
The Role
Working as part of a small team, you will oversee general maintenance requests, ensuring work is carried out and charged in line with contract conditions.
Strong analytical and excel skills will be required to manage the visa spend, invoicing and contributing towards the budget process. In this role you will coordinate with external vendors and oversee the provision of utilities to the estate.
Other key responsibilities of the role are:
· Responding to escalated or general queries from stores
· Responding to specific contract queries
· Updating databases with information from wider facilities team around projects
· Providing specific utilities related data
· Supporting Facilities Managers to provide an effective response to the business
· Monitoring activities that happen outside the building, such as proper waste disposal and recycling
· Keeping track of regular and ad-hoc facility expenses
· Maintaining an updated record of invoices from external partners (e.g. suppliers, insurance agents, security guards)
· Researching new services and appliances to facilitate operations
· Ensuring compliance with health and safety regulations
Our Ideal Candidate
You will have previous experience in a Facilities Coordinator or similar role and have a strong understanding of facilities management operations. Hands on experience with facilities management software would be an advantage.
To be successful in this role, you should be well-organized and able to prioritise multiple tasks. You should also have a good customer service focus and attention to detail, and understand safety regulations in offices.
Key Skills
· Proficient in the use of MS Office, with an excellent understanding of Excel
· Excellent verbal and written communication skills and the ability to collaborate effectively with other teams
· Highly organised and proactive with a strong focus on quality and accuracy
· Enjoy working to tight deadlines, in a fast-moving environment
· Exhibit sound judgement with the ability to think quickly under pressure
Hours of Work
This is a full-time role working 37.5 hours per week. Daily working hours will generally be 8.30am – 5pm, Monday to Friday, but some flexibility will be required from time to time to meet the needs and requirements of the role. This role will be primarily office based, with the potential for some hybrid working.
Salary and Benefits
- Competitive salary
- Staff Discount
- Enhanced company sick pay as a service-related benefit
- Enhanced holiday entitlement as a service-related benefit
- Employee Assistance Program
- Cycle to Work Scheme
