To assist in the organisation and project planning of delegated projects. To provide a robust administrative service to the Core.....
To assist in the organisation and project planning of delegated projects. To provide a robust administrative service to the Core SIFT Finance Group. Provide senior administration support to the Core SIFT faculty, including diary management, data entry, report and letter writing and minute taking as needed. To action and manage all correspondence received and sent on behalf of the Core SIFT Finance Group, and manage emails appropriately. To prioritise duties, ensuring that all deadlines are met. To lead on delegated aspects of projects as agreed with the Line Manager. To effectively plan and manage delegated aspects of the project. Service Delivery Effectively manage delegated aspects of project. The post holder will be responsible for overseeing delegated activities and will need to ensure that they are delivered In line with project timescales. Assists the Project Lead in the effective planning and delivery of national projects. Analyse a range of plans relating to SIFT and prepare reports for the Core SIFT Finance Group. The post holder will need to identify when projects are not achieving key milestones and escalate to the Line Manager. To analyse a range of information relating to SIFT and identify key trends and potential issues. The post holder will need to identify issues and make recommendations on how they should be resolved. To carry out a range of administrative duties that support the Core SIFT Finance Group. Play a major role in the development and on-going maintenance of communication mediums such as the new SBUHB website, intranet, social media in partnership with external stakeholders. To assist with the writing, planning and development of agendas for meetings, action logs and other documentation to support the service. Maximise the use of desktop technology.to Improve operational efficiency and office processes. To be confident in the use of a wide range of computer equipment, e.g. fax, photocopier, laminating and binding machines. Co-ordinate and administer planned and ad hoc health campaigns within the Health Board, including publicity by various methods, e.g. intranet, email, posters etc. Undertake general clerical duties, including filing correspondence both manually and electronically. Arrange Internal and external meetings, workshops and conferences, including liaison with meetings/conferences plus travel and accommodation arrangements. Attend meetings, which may sometimes be on a different site, take and transcribe minutes, where necessary. To produce accurate and well-presented correspondence, reports, letters, etc. Proof reading correspondence/documents to ensure correctness before submission. Management of the diary for the Core SIFT Group members, by scheduling appointments/meetings as requested, and to bring forward relevant files as required. Prioritise workload and resolve conflicting diary requirements. Liaise and work alongside colleagues within the service and provide administrative support as and when required. You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
