Total 4 job vacancies by Brook Street

Brook Street (UK) Ltd have an exciting opportunity for a Temporary Finance Officer to join their Intercultural Education Service (IES) Department.

JOB PURPOSE
The Finance Officer is a specialist role within the IES and will be responsible for the processing of all job bookings, invoices, purchase orders, payments, grant allocations and various other financial transactions which IES undertakes regularly for internal or external fund management purposes including collating and reporting activity to EA, DE and other external funding partners.
Main Duties and Responsibilities

Financial Processing

• Ensuring the timely and accurate payment of invoices/travel claims.
• Overseeing requisitioning procedures, including ordering, purchasing, receiving, checking, storage and distribution of all goods and services required by IES.
• Adding new suppliers to i-procurement and balancing purchase order transactions from existing suppliers.
• Checking interpreting, translation and other charges to the IES Cost Centre for accuracy, and submitting journal transfer requests to EA Finance for miscoded
  payments.
• Surveying Schools to check pupil enrolment data for grant allocation evidence.
• Completing Notice of Allocation forms for EA Finance and LMS/GMI/VG payments.
• Collating of financial data and statistical information from various sources in order to support the work of the service.
• Helping the Admin Officer to prepare regular financial reporting information for the Service
• Head of Service to report upwards to EA, DE and other funding partners.
• Maintaining effective recording and filing systems within the service as directed by the Admin Officer.
• Maintaining appropriate records of expenditure, travel costs, postage costs and other spends as requested.
• Communicating with relevant personnel and assisting IES team members in relation to financial procedures, including the submission of travel and subsistence claims.
• Maintaining records as necessary in relation to equipment inventory

Other Duties

• Undertaking other duties appropriate to the grade as may from time to time be required by the Head of Service, Admin Officer or Divisional Lead Officer within CYPS.
• Undertaking such training as may be required in fulfilment of this role.
• Maintaining a high level of confidentiality at all times.
• Complying with EA policies and procedures in relation to Data Protection, GDPR and any other duties and responsibilities of the post.

Essential Criteria:

You will also have either an NVQ Level 3, BTEC National or two A levels or equivalent and a AND have two years' experience in a finance/accounting/administrative environment

OR

A minimum of five years' experience in a finance/accounting/administrative environment.

• At least one year's experience processing invoices, payments and handling other financial transactions within an education setting.
• Demonstrable experience around completing data input and spreadsheet completion.
• Evidence of successfully managing multiple priorities to achieve the expected results on time and to a high standard.
• Ability to organise a busy workload to deliver effective results on time
• Flexibility to meet changing demands as required and to priorities and delegate as required.
• Ability to communicate and work effectively with others as part of a team
• Ability to use own initiative to solve problems and respond to others
• Ability to take a responsible and customer focused approach to work
• Ability to lead and direct a team or provide specialist advice and guidance where required,

You will benefit from:

• Full training and induction
• Work with a leading Public Sector Organisation that promotes diversity and inclusiveness
• The opportunity (however not guaranteed) to apply for internal roles
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back office support and mentoring
• Ability to work across school admissions teams in all admissions regions across NI.
• No weekend work (Shift pattern Mon-Fri 9am-5pm)

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

The rate of pay is £ 12.94 per hour, the hours of work are 36hrs Monday to Friday.

If you would like to apply for this role, email your CV via the `Apply` link.

Brook Street Recruitment is working with our client in Carryduff to recruit a new full time and permanent Finance Assistant

The purpose of the job is to ensure the essential management of the financial aspects of the company including record-keeping, reporting, compliance, cash management, analysis, and strategic planning. By fulfilling these responsibilities effectively, the finance administrator can contribute to the financial health, stability, and success of the company.

Duties

• Responsible for maintaining accurate and up-to-date financial records.
• Recording transactions, managing accounts payable and receivable, and ensuring that all financial data is organised and accessible for reporting and analysis.
• Assist in the development of budgets and financial forecasts for the company.
• Assist with preparing financial reports, including income statements, balance sheets, and cash flow statements.
• Assist in audits and financial reviews conducted by external auditors, regulatory agencies, or internal stakeholders.
• Collaborating with management to develop financial strategies and initiatives is an important aspect of the role.
• Managing the invoicing process and ensuring timely payment of bills and expenses is a key responsibility of finance administrators.
• Assist in implementing and overseeing annual stocktaking procedures and controls.
• Coordinate and assist with tracker reports
• Strategic organisation and planning
• Efficient time management
• Collaborating with the finance department and other business units
• Assist with finance department on updating and maintaining finance regulations

Criteria

• Previous experience in finance, accounting in a finance administrator role
• 5 GCSEs to include English and Maths at Grade C or above

Please send CV to Colleen Farquharson via the apply link

Brook Street (UK) Ltd are recruiting Senior Clerical Officers for our leading Public Sector client Education Authority Northern Ireland, Belfast.

As a temporary Senior Clerical Officer in the Free School Meals Dept. you will provide advice and assistance to Education Authority officers, customers, the public and other professionals as directed by the Programme Manager.

You will provide administrative support for the daily functional and operational staff.
You will be proficient in MS Packages such as Excel, Outlook and Word. You will be confident in the daily use of spreadsheets and databases and will conduct typing and word-processing duties.

Essential Criteria:

• Have the equivalent of five GCSEs at grade C or above and at least one-year administrative experience in an office environment.
• Have good customer service skills, along with excellent verbal and written communications skills.
• Be a good Team player with the ability to work on one's own initiative.

Job Role:

• Provide administrative support in relation to all aspects of the work of the programme using the full range of IT equipment including word processing/typing, databases, spreadsheets, email, fax, intranet and internet facilities.
• Answer telephone calls and queries from customers and clients and accurately record the call conversation, escalating to the correct department when necessary.
• The assistance in the collation of factual data and statistical information from various sources to support the work of identified officers within the service.
• Prepare letters, minutes, notes and other clerical support to officers as appropriate and as directed by the programme manager.
• Use initiative, tact and diplomacy in responding to queries, issues and problems which arise within the section in the absence of the programme manager.
• Order and monitor supplies of stationery and office requisitions for all staff within the section along with diary management of stakeholders.
• Be responsible for maintaining efficient recording and filing systems within the service as directed by the programme manager.
• Delegate tasks to the office team in the absence of senior management.

You will benefit from:

• Full training and induction
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back office support and mentoring

The rate of pay is £12.52 per hour, the hours of work are 36hrs Monday to Friday.
If you would like to apply for this role, please email your CV via the `Apply` link.

Brook Street (UK) Ltd are recruiting Clerical Officer's for our leading Public Sector client
Education Authority Northern Ireland, Belfast.

As the Clerical Officer, within the Free School Meals Dept, you will provide advice and assistance to Education Authority officers, customers, the public and other professionals for agreed aspects of the service and as directed by the Programme Manager.

You will provide efficient administrative support for the daily functional and operational staff.
You will be proficient in MS Packages such as Excel, Outlook and Word. You will be confident in the daily use of spreadsheets and databases and will conduct typing and word-processing duties:

Examples of work performed will include but not be restricted to:

• Collating and analysing information or data, submitting results in a written report
• Overseeing administrative procedures and processes
• Assisting with budget preparation and control, if required
• Acting as an administrative liaison with internal and / or external sources
• Preparing routine correspondence
• Supporting good customer service both face to face and via telephony.

Essential Criteria:

• Five GCSEs at Grade C or above or equivalent (including English Language or equivalent)
• Ability to demonstrate clerical / administrative experience in an office environment.
• Good communication skills, both oral and written

You will benefit from:

• Full training and induction
• Pension Scheme
• Work with a leading Public Sector Organisation
• Competitive rates of pay
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back office support and mentoring
• No weekend work (Typical shift pattern Mon-Fri 9am-5pm)

The rate of pay is £11.91 per hour, the hours of work are 36hrs per week Monday to Friday.