Organize and carry out the recruitment, selection, hiring and evaluation tracking of academic progress for postdoctoral program, graduate and summer internship program and ensure all requirement are met; assist in the of recruitment of outside referrals and maintain the database.
Develop educational materials to assist students throughout their training programs.
Work with staff to provide support for oversight and review of the fellowship program.
Work with staff on planning, organizing, and executing meetings, conferences, and teleconferences.
Prepare correspondence, reports and other written material.
Create and maintain a working database for various recruitment activities.
Prepare program brochures, websites, applications, orientation documents and regulatory submissions.
Ensure appropriate documentation and orientation for visiting students, resident and fellows rotating as trainees at NIH.
Maintain files of Fellows’ progress on research milestones and meetings with mentoring committees.
Prepare and process all documents required for initiation of employment and clinical activities for new program trainees and trainees rotating to the program from other institutes and/or outside institutions.
Establish and/or maintain appropriate files of correspondence, reports, reference materials, publications; student program files, historic and current files of all GPP fellows and summer intern students.
Receive, review, and enter applications into the database; record pertinent applicant information; set up applicant files; prepare official correspondence to applicants and universities; prepare notification letters to applicants.
Prepare documents for summer program orientation sessions and work with staff to create and edit program information, including pamphlets, website postings and applications.
Review, research, and announce on NIH policies and procedures.
Analyze and present selected program data to Branch and Center management staff.
Work with Program staff on every aspect of the training program; clinical research training for fellows and the related clinical activities dependent on the training program.
Establish and maintain a database of all Intramural Research Training Fellowship Awards to promising investigators.
Coordinate revisions, updates and changes to ITS’s Intranet site and Website.
Perform analysis of existing program databases; plan modifications of such databases; analyze and present selected program data to program staff and teaching faculty.
Research resources, services, policies, and regulations and inform the staff and fellows about all changes in policies and procedures impacting fellowship training and education within the specialty.
Prepare promotional materials for meeting exhibits and presentations, special events and other events.
Organize, create, and update content on OE fellowship Web pages.
Work with staff on advertising for fellows by posting on the Institute website, LinkedIn, and Twitter.
Produce and disseminate program recruiting information.
Analyze, develops, and implements new recruiting processes and a variety of training programs.
Maintain program statistics monitoring.
Work with staff on the planning for course and lecture organization; coordinate with scientists to meet their needs before, during and after their presentations.
Keep track of and summer students after leaving program to capture their career progression.
Maintain student academic tracking system to track student progress within the program, track student semester university course work, committee meetings, publications and achievements, and preliminary examinations.
Work with staff to collect data and provide summaries for use by fellows, student interns and senior level staff in making decisions for analysis or for other executive use.
Ensure that affiliate institutions make required changes in policies and procedures to remain in compliance with training program’s regulations and its educational goals and objectives.
Manage interactions with outside institutions where the residents or fellows receive additional clinical training and, reciprocally, that supply fellows to the RFP for research-focused training.
Answer questions from outside organizations which impact on continued accreditation and recruitment of fellows to the NIH; prioritize responses to communications.
Assist in the preparation of programs sponsored by the Office to assist potential and future individuals who are interested in pursuing a biomedical career.
Serve as liaison between administrative staff to ensure OE awareness of fellow hires and departures.
Coordinate with the NIH program office during recruiting and selection of program applicants.
Identify relevant career fairs at academic institutions, professional conferences, and other venues for staff to attend, serving as primary point of contact between the Institute and representative at school or other venue, and coordinating delivery of promotional materials and traveling exhibit to these events.
Write, edit, and prepare all orientation materials for distribution; ensure that each incoming trainee has met all requirements to begin clinical and educational activities within the fellowship program.
Educate trainees about further opportunities available to them at NIH and elsewhere.
Assemble material for workshops, retreats, and courses.
Work with staff to facilitate, coordinate and attend regularly occurring training events.
Coordinate meetings with directors, NIH mentors, and university graduate guidance committees; arrange video and teleconferences between NIH institutions and universities.
Organize and support all fellowship program meetings, faculty meetings and meetings with and for fellows; prepare all minutes and other required documents serving as records and action plans resulting from program-related meetings.
Manage the program advertising scheduling in coordination with academic calendars for partnership universities and for each individual student during progression through their curricula.
Manage educational activities; schedule and invite speakers for resident/fellow teaching conferences, including speakers from outside the NICHD and NIH internal speakers; negotiate the speaker schedule and provide advice on program content.
Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.
