Job Summary:
We are seeking a passionate Executive Assistant to join the Nursing Education Team in the Nursing Services Department. In this role, you will manage training-related administrative tasks and provide essential support to ensure the smooth delivery of nursing education programs.
Key Responsibilities:
· Training Program Administration:
· Plan, organize, and facilitate nursing training programs, ensuring logistical needs and course materials are prepared.
· Collate nominations and registrations for ad-hoc and external courses.
· Monitor training attendance and utilization of training places.
· Event and Meeting Coordination:
· Arrange nursing forums, meetings, and related activities, including taking minutes and ensuring follow-up actions.
· Prepare refreshments, logistics, and other requirements for training and meetings.
· Data Management and Reporting:
· Maintain accurate staff training records and databases.
· Collate post-course evaluation results and prepare summary reports for Nurse Educators.
· Enter Continuing Nursing Education (CNE) points into the SNB website.
· Skills Lab Oversight:
· Oversee the booking, cleanliness, and asset maintenance of the Skills Laboratory.
· Maintain inventory and perform checks on equipment functionality.
· Additional Support:
· Undertake any other duties assigned by the Nursing Education Team to support department operations.
Job Requirements:
· Qualifications:
· Higher NITEC or Diploma in any discipline.
· Skills and Competencies:
· Proficiency in MS Office applications, including Word, Excel, and PowerPoint.
· Meticulous attention to detail and strong organizational skills.
· Proactive individual who takes initiative.
· Good follow-up and coordination abilities.
· Good interpersonal and communication skills.
What We Offer:
· A 5-day work week with office hours.
· Opportunities to contribute to the development and training of nursing professionals.
· A supportive work environment within a dynamic healthcare setting.
