Total 6 business management project planning job vacancies in Art / Design / Entertainment category in ipswich ip1 2dh

Skills for Business Coach
Within the range of £26,367 to £39,876 per annum
35 hours per week, 52 weeks per year

This is an exciting and diverse brand new role for the right person, joining a dynamic, growing Directorate within our thriving College. You will be joining a friendly team, keen to support you to flourish in your role.

As our Skills for Business Coach you will deliver our ePass+ training programme, working with employees from local businesses to develop their soft skills for the workplace. There will be an opportunity to deliver other training, with a focus on personal development, management and presentation skills. You will also form part of a college-wide employer engagement team, working with businesses to assess their training needs and match these with the College offer.

The ideal candidate will be confident in delivering training sessions to employers and have strong communication skills. You must also be highly organised, a good team player, and have an engaging professional manner with stakeholders. You will keep the learner experience at the centre of everything you do.

This post is based at Suffolk New College, Ipswich Campus; however, Suffolk New College is a multi-campus college, and you will be required to work at and travel between campuses.

Due to the nature of this role access to personal transport is essential. If using your own vehicle, it is a requirement for your car insurance to cover business use and evidence of this will be requested by finance before any travel claims are paid.

At Suffolk New College, we promote the culture of BeSNC. Implementing BeSNC is not just a choice; it's a commitment to providing the best possible environment for our learners to thrive. It's a commitment to nurturing an inclusive and supportive community where each student, staff and community member can reach their full potential.

Closing date: Thursday 3rd October 2024 at Midnight

Interview date: Friday 11th October 2024

This College is committed to safeguarding and promoting the welfare of young people and expects all staff to share this commitment. As part of our on-going commitment to Equality and Diversity, Suffolk New College guarantee to short list all applicants from a black or ethnic minority group who meet the essential criteria and all applicants with a disability who meet the essential criteria. All appointments are subject to Disclosure & Barring Service (DBS) check.

We do not recognise any agencies or search agencies acting on our behalf unless they have been officially engaged. Applicants should apply to us directly and not be persuaded to go via an agency.

The college will not recognise any agency fees for recruitment activities unless an active engagement linked to a specific role has been agreed.

The college will not pay fees associated with CVs or applicants who are sent to the college via agencies on a speculative basis or in response to college adverts.

Agencies should refrain from sending CVs to anyone working for the college on a speculative basis. The college will make approaches to agencies via our HR team if we feel that we need assistance with a post.

Proud member of the Disability Confident employer scheme

Improving quality and outcomes To manage the day to day activities of the PHM team to deliver an effective, reliable and adaptive service. To support strategy projects related to ICSs strategic priorities and the delivery of the NHS Long Term Plan, NHS Joint Forward Plan & PHM Strategy. Enabling patient and public involvement To act as a champion for patients and their interests andinvolve the public and patients in the policy development and decision-making of ICS. To ensure all public and patient contact is of the highest professional standard. To embed patient and public involvement within ICS at all levels of decision making. Promoting equality and reducing inequalities To uphold organisational policies and principles on the promotion of equality. To create an inclusive working environment where diversity is valued, everyone can contribute, and everyday action ensures we meet our duty to uphold and promote equality. Partnership and cross boundary working To create an inclusive working environment where diversity is valued, everyone can contribute, and everyday action ensures we meet our duty to uphold and promote equality. Leadership for transformational change To model a collaborative and influencing style of working, negotiating with others to achieve the best outcomes. Embedding this approach across the Directorate. Using insight and evidence for improvement To collect evidence on the performance of the business management function and use it to improve service and performance Developing an excellent organisation To ensure the health, safety and wellbeing of all staff within the department. To ensure compliance with all confidentiality and governance requirements within the department. To adhere to the NHS Managers Code of Conduct and any other relevant professional codes of conduct at all times Key Functional Responsibilities Project Management Managing the set-up and delivery of projects, working with colleagues and subject matter experts on the strategic planning, scoping, design and the delivery. Deliver significant projects for the ICS that supports system transformation and delivers corporate transformation across the new operating model. Manage the whole lifecycle of a project, reporting on progress and managing risks and issues, escalating where necessary to the project board. Support organisational change and the uptake of initiatives that support excellence. Ensure benefits are identified, understood, measured, tracked and owned. Demonstrate flexibility and support new programmes and projects where necessary. Analysis & Judgement Identify options using agreed criteria and use initiative to test solutions in advance. Contribute to the development of key performance indicators and milestones for specific projects. Interrogate and analyse, sometimes highly complex, information to support the delivery of clear project reporting and project outcomes. Write and submit regular project reports for the programme board showing progress against milestones, status, resource requirements, issues, risks and dependencies, making recommendations where a range of options may exist. Communication Provide additional support to the wider project management team through working flexibly to directly assist other projects where they may be a subject matter expert or through research and development and delivery of materials as required. Provide expertise of best practice change and project management methodologies. Communicate, engage and build relationships with key strategic policy makers to influence the development of strategy and policies. Engage and manage relationships with stakeholders to achieve a common purpose and realise mutual benefits where there may be contentious decisions to be made around performance or finance etc. Forge close working relationships across the organisation to facilitate an effective matrix style approach to delivery of projects and programmes of work. Financial and Physical Resources Act in a way that is compliant with Standing Orders and Standing Financial Instructions in the discharge of budget management responsibilities, monitor expenditure on a regular basis. Budget holder for specific projects, tracking and reporting on spend. Monitor and manage the budget effectively, acting in accordance with organisational financial policies and procedures. Constantly strive for value for money, ensuring financial balance is achieved. Provide financial updates as required. People Management Responsible for recruitment of new team members. Responsible for undertaking Personal Development Review and personal development of team members. Lead multi-disciplinary teams and manage interactions between other internal functions as required. Information Management Drafting detailed reports summarising status on issues, appraising outcomes, and providing progress reports for the Senior Team. Collate as required, a range of information and lead appropriate analysis to develop robust business cases and contribute to project products. Analyse, interpret and present data to highlight issues, risks and support decision making. Policy and Service Development Works within organisation and national guidance, interpreting national guidance relevant to the project and acting a subject matter specialist within the specific project area. Develop standardised operation processes and procedures for projects, and work with senior team members to develop project management policies that apply across NHS England/Improvement. Keep patient interest at the centre of all activities and involve patients and public in policy development and project and programme delivery where appropriate. Research and Development Plan, develop and evaluate methods and processes for gathering, analysing, interpreting and presenting data and information Co-ordinate project initiatives, delegating as appropriate. Planning and Organisation Contribute to the strategic planning of team projects, identifying interdependencies across projects/functions, potential impacts on the wider organisation, resource requirements and building in contingency and adjustments as necessary. Contribute to short, medium- and long-term business plans, achieving quality outcomes. Key Working Relationships Operate effectively in a flexible and demanding environment and proactively engage with key stakeholders. Work effectively with a variety of external consultancies working on other projects and programmes within other NHS directorates as required. Communicates and provides highly complex information to a wide range of internal and external stakeholders. (verbal, written and numerical) Work and engage constructively with stakeholders on a range of issues. Nurture key relationships and maintain networks internally and externally. Ensure close liaison with the Communications and Stakeholder team on public relations and marketing activities. Apply a structured project management approach and methodology in relation to project management. May deputise for senior staff as required.

For full details on the role and responsibilities please see the attached job description and person specification

We are looking for a creative, dynamic individual to join us as a Personal Assistant to support the senior leadership team in our Medicine division at Ipswich Hospital

Our ideal candidate will be highly organised, practical, reliable, efficient and have a flexible approach to the role. You will work well on your own initiative as well as working effectively as part of the wider divisional team.

Duties will include proactive forward planning, fielding emails and telephone calls, complex calendar management. You will be responsible for a portfolio of meetings, including agenda setting, distribution of paperwork, high quality minute taking and follow up actions.

To succeed in this challenging rewarding role you will thrive under pressure, have the drive and courage to solve problems and the ability to prioritise a busy workload.

You will be diplomatic with highly developed communication skills, the ability to engage with a range of stakeholders and proven IT skills.

Current ESNEFT employees will be offered on a secondment basis only.

To provide an effective, comprehensive personal assistant service to the Associate Director of Operations, Associate Director of Nursing and Divisional Clinical Director (Divisional Management Team)

Deal on a regular basis with confidential and, sensitive information relating to staff and services.

Provide a comprehensive, high quality business support service for the senior management team, including typing/word processing of letters, minutes, reports and other routine correspondence, using own initiative.

Maintain the corporate diary for the group and be aware of the corporate dairy for ESNEFT including deadlines for submission of papers and reports.

We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients’ own homes.

We are one of the largest NHS organisations in England, employing more than 12,000 staff.

We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options.

Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.

Our philosophy is thatTime Mattersto everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients.

We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what’s widely regarded as the world’s best EPR system to ESNEFT, transforming life in hospital for staff and patients.

If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you.

Find out about living and working here -www.youtube.com/watch?v=GkPu7HphU8A

For full details on the role and responsibilities please see the attached job description and person specification


This advert closes on Monday 8 Jul 2024

JOB DESCRIPTION Job Title: Assistant to the Management Team Reports to: Senior Receptionist/Practice Manager Accountable to: Practice Manager & GP Partners Hours: As agreed OVERVIEW This is a role established to support the practice manager and management team in carrying out day-to-day activities and to provide an element of cover or source of advice in the event of their absence. The post-holder will work closely with, and under the direction of, the practice manager to improve standards across a wide range of clinical and administrative activity. The position is suitable for someone who wishes to demonstrate initiative and to develop their own skills further with a view to progression. MAIN PURPOSES To provide support to the practice manager and management team in project work, and in the running of key systems and procedures such as payroll, tax returns, accounts, and health and safety. To be responsible for the promotion, monitoring and documentation of performance and quality standards within the practice, using IT and manual solutions under the direction of the practice manager. To become familiar with all relevant aspects of the clinical software system. To manage data quality issues, providing support and guidance to practice staff in the use of the clinical system to promote quality achievement. To undertake specific assigned tasks, project support, or development / change work which may arise from time to time. The post-holder will need to become familiar with all functions of the clinical system and their applications, plus national and local quality standards for primary care. The post holder will be aware of the various statutory requirements and will assist in implementation as directed by the practice manager. There is a need to work closely with reception and clinical staff to ensure the smooth running of the practice, reporting any problems encountered to the relevant person. Training requirements will be monitored by yearly appraisal. Personal development will be encouraged and supported by the practice. It is the individuals responsibility to remain up to date with recent developments. PRINCIPAL DUTIES AND RESPONSIBILITIES Health & safety: The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice Health & Safety policy, the practice Health & Safety manual, and the practice Infection Control policy and published procedures. This will include: Using personal security systems within the workplace according to practice guidelines Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks Making effective use of training to update knowledge and skills Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and keeping them free from hazards Actively reporting health and safety hazards and infection hazards immediately when recognised Keeping own work areas and general / patient areas generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holders role Undertaking periodic infection control training (minimum annually) Reporting potential risks identified Demonstrate due regard for safeguarding and promoting the welfare of children. Production of performance and quality information To ensure that documentation (electronic and paper-based) exists to support performance standards across the full range of performance-based activity QOF, Enhanced Services etc. To assist in the production of information for clinical audit. To undertake ad-hoc work related to the performance of the practice under the guidance of the practice manager. Data quality To work within the clinical computer system to improve data quality, using the expertise of other data staff where appropriate. Equality and diversity The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include: Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation. Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues. Behaving in a manner that is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights. 5. Personal/Professional development The post-holder will participate in any training programme implemented by the practice as part of this employment, such training to include: Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development. Taking responsibility for own development, learning, and performance and demonstrating skills and activities to others. This role is considered to be a developmental position and the jobholder will be encouraged to develop personal and business skills. Quality The post-holder will strive to maintain quality within the practice, and will: Alert other team members to issues of quality and risk. Assess own performance and take accountability for own actions, either directly or under supervision. Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance. Work effectively with individuals in other agencies to meet patients needs. Effectively manage own time, workload and resources. Communication: The post-holder should recognize the importance of effective communication within the team and will: Communicate effectively with other team members. Communicate effectively with patients and carers Recognise peoples needs for alternative methods of communication and respond accordingly. Most instruction and communication of activity will be via the practice manager. External communication will be with patients, Clinical Commissioning Groups and other NHS bodies, and other GP practices and service providers. Contribution to the implementation of services: The post-holder will: Apply practice policies, standards and guidance. Discuss with other members of the team how the policies, standards and guidelines will affect own work. Participate in audit where appropriate. Confidentiality In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately. In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential. Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data. Other Personal tasks To provide support and training for current and new staff in resolving simple problem with PCs and printers. To provide a personal secretarial role to the practice manager as required. Control peripheral software packages, running updates, reports and associated administration, including invoicing and liaison with debtors, monitoring and control of cheques and cash, and the payment of invoices. Become involved with key aspects of the practice managers workload and be able to respond to information requests and updates as necessary, being able to run key tasks such as payroll in the event of absence. Dealing with patients, and contacts within the NHS and other practices, both in person and on the telephone. Administration cover for absences and help with extra-ordinary workloads. Be generally involved in the administration of a small business. Notes This is not intended to be an exhaustive list of responsibilities, and it is expected that the successful applicant will participate in a wide range of activities.

Work proactively across organisational boundaries within the Norfolk and Waveney Integrated Care System and across multiple partners to improve population health outcomes and the way services are delivered Operate effectively in a flexible and demanding environment and proactively engage with stakeholders Communicate to proactively build good working relationships; provide information and advice to a wide range of internal and external stakeholders Maintain open and proactive two-way communication with specified line manager i.e. Deputy Director of Public health/ Associate Director of population health management, to discuss and update on priorities and programme developments. (Overall accountability remains with the ICB Executive Medical Director) Drive and challenge each key working relationship to innovate reforms to achieve agreed objectives Nurture key relationships with a range of individuals including other care professionals, clinicians, programme leads and patients/service users across health and care sectors Identify and work with the relevant individuals in the health/care leadership of the assigned area of work e.g., appropriate professional groups, users, carers, key organisations and staff Key working relationships will be with the Senior Population Health Management Manager, other PHM and health inequalities/inclusion group specialty advisor(s), as well as with colleagues from digital, business intelligence, public health and across primary care Please see the attached job description and person specification for details about this role, including the job purpose, key working relationships, professional leadership, service development and improvement.