Total 52 Administrative / Clerical job vacancies in newport tf10 7bd

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY ANEURIN BEVAN UNIVERSITY HEALTH BOARD You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

The typing of correspondence, clinic letters ward rounds and reports accurately and within time limits set by departmental standards, thus requiring a high degree of keyboard skills, medical terminology and secretarial procedures. Audio/copy typing any other correspondence as required. Correspondence, letters and ward rounds can relate to all aspects of medicine and knowledge of medical terminology is necessary. This will sometimes involve typing letters of a distressing nature. Keeping consultants diary electronically and arranging meetings as and when required and ensuring your consultants is fully briefed of any upcoming commitments. Responsible for coordinating meetings for the Clinical Director. Taking minutes of departmental meetings so clear and concise communication is required. Provide secretarial support to consultant and team and the provision of general support throughout the department as and when necessary. Ensuring any urgent correspondence (i.e., patient referrals, complaints) are dealt with immediately and that where necessary liaise with the correct team to ensure the patient is contacted directly with regard to urgent clinic appointments or admissions. Ensuring that relevant action is taken with regard to patients i.e., dealing with investigation results, ensuring further investigations are requested, appointments etc Bring abnormal investigation results to the immediate attention of the relevant doctor and act upon the instructions given promptly. To work flexibly to meet the needs of the service including providing administrative support to a fixed weekly Friday 07:30 meeting Exercising judgement and tact when dealing with telephone messages, passing them on appropriately and responding to them as required. Dealing with sensitive enquiries from patients and their relatives in a sympathetic and caring manner, sometimes in distressing circumstances. This will often involve communication with general practitioners and other specialists as urgent results or changes in medication have to be relayed to the doctors/teams involved. Maintain good communication and liaison with other staff, departments and the public in a tactful manner. Liaising with key stakeholders with regard to results and correspondence needed for patients attending clinic that day. Prompt and accurate filing of correspondence and investigation results into patients notes. Retrieving case notes when requested. Track all case notes handled. Keep manager informed and any other relevant members of staff of any annual leave/study leave being taken by medical staff and adjust workload accordingly when necessary. Using Trust protocols adjust clinic times/cancel clinics as necessary regarding availability of Consultants and Junior Doctors in relation to on-call rotas and consultant holidays. To have an appreciation of prioritising tasks in order of urgency thus facilitating efficient time management. To be able to concentrate to a high level on multi-task processes/problems due to frequent interruptions, i.e., telephone calls, etc. In the absence of consultant, using initiative to answer queries, action as necessary and make notes for his/her information on his/her return. Responsible for following departmental policies and procedures. Have an understanding of the Guide to Good Record Keeping and Service Standards. Continual updating of IT skills and medical terminology. Supporting Consultants SPA time.

Please review the enclosed job description and personal specification for the specific details of the role

Overview of the job

The Administration Support Adviser works as a member of the Approvals and Compliance team located in Newport. This team is responsible for making evaluative decisions in a range of substantial work areas on the suitability of applicants to work within the Ministry of Justice and HMPPS, including NPS. It contributes to the management of corporate risk in compliance with agreed policy and procedures. Working closely with the Head of Security Vetting located in London and Shared Services, as well as offering the opportunity to build relationships with individuals and agencies across the criminal justice landscape.

Part of upscaling the work of this team requires additional administrative support. This job will ensure that other team members can concentrate fully on their responsibilities which should ensure this work can be delivered. The administrative responsibilities and duties associated with this role will enhance the effective functioning of this team as a whole.

Summary

This role will involve providing administrative support to this small team. This will include information management, maintaining and updating spreadsheets, providing regular data updates to other relevant parties and agencies, acting as a specific point of contact for enquiries regarding the general business of the team and co- ordinating meetings and training.

Proud member of the Disability Confident employer scheme

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Rydym yn croesawu ac yn annog ceisiadau gan bawb, yn cynnwys grwpiau sydd wedi’u tangynrychioli yn ein gweithlu ar hyn o bryd, ac rydym yn ymfalchïo mewn bod yn gyflogwr o safon uchel sy’n denu llawer o ymgeiswyr. Ewch i https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity gael rhagor o wybodaeth am sut rydym yn hyrwyddo amrywiaeth a chynhwysiant yn y gweithle.

Overview of the job

The Administration Support Adviser works as a member of the Approvals and Compliance team located in Newport. This team is responsible for making evaluative decisions in a range of substantial work areas on the suitability of applicants to work within the Ministry of Justice and HMPPS, including NPS. It contributes to the management of corporate risk in compliance with agreed policy and procedures. Working closely with the Head of Security Vetting located in London and Shared Services, as well as offering the opportunity to build relationships with individuals and agencies across the criminal justice landscape.

Part of upscaling the work of this team requires additional administrative support. This job will ensure that other team members can concentrate fully on their responsibilities which should ensure this work can be delivered. The administrative responsibilities and duties associated with this role will enhance the effective functioning of this team as a whole.

Summary

This role will involve providing administrative support to this small team. This will include information management, maintaining and updating spreadsheets, providing regular data updates to other relevant parties and agencies, acting as a specific point of contact for enquiries regarding the general business of the team and co- ordinating meetings and training.

Responsibilities, Activities and Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

• Maintaining, updating and developing various spreadsheets associated with this area of work.
• Information management such as overseeing version control of manuals, formatting documents, recording research papers etc.
• Provide support to colleagues with the collation, formatting, presentation, uploading and publishing of documents for internal and external distribution.
• Maintaining information management systems.
• Providing regular information and data updates about participation and completion of assessments and interventions to other stakeholders.
• Liaising with stakeholders to receive data and information which is central to the business of the team.
• Assisting in the co-ordination of supervision, training, meetings and procurement.
• Sending information about our products when requested from staff within HMPPS and external stakeholders.
• Acting as a specific point of contact for initial enquiries regarding the work of the team.
• Produces information where required to adhere to timetabled reporting schedules.
• Monitoring that all work and business within the team is compliant with existing policies.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.