Total 4 Administrative / Clerical job vacancies in batu kawan

Job Title: Administrator / Administrative Assistant

Job Overview:

The administrative assistant is responsible for supporting daily office operations and ensuring that tasks are carried out efficiently and effectively. This includes performing clerical, organizational, and communication tasks, as well as assisting managers and other staff in administrative duties.

Key Responsibilities:

• General Office Support: Perform day-to-day office tasks such as managing phone calls, emails, scheduling appointments, and maintaining office supplies.
• Document Management: Handle filing, organizing, and storing physical and digital documents. Maintain proper records and ensure proper documentation for meetings, projects, and other administrative functions.
• Data Entry: Input and update data into systems and databases, ensuring accuracy and completeness of information.
• Scheduling & Calendar Management: Organize and schedule meetings, events, and appointments for the team or executive members.
• Communication: Act as a liaison between departments, clients, and other stakeholders, ensuring effective communication and timely responses.
• Report Preparation: Prepare reports, presentations, and other documents as required by managers or department heads.
• Travel Arrangements: Organize travel arrangements including flight bookings, hotel reservations, and transport for employees or guests as needed.
• Office Coordination: Assist with office maintenance, liaising with vendors, and ensuring a safe and efficient workspace.
• Handling Correspondence: Screen phone calls, manage email inboxes, and respond to routine inquiries or forward them to the appropriate person.

Skills & Qualifications:

• Education: High school diploma or equivalent; a degree in business administration or related field is a plus.
• Experience: Previous experience in an administrative or office role is preferred.
• Technical Skills: Proficiency with office software (Microsoft Office Suite, Google Workspace) and familiarity with office equipment (fax machines, printers, etc.).
• Communication Skills: Strong verbal and written communication skills, with the ability to interact with staff and clients professionally.
• Organizational Skills: Strong ability to manage time, prioritize tasks, and meet deadlines.
• Attention to Detail: Accuracy and attention to detail in all tasks and documentation.
• Problem-Solving Skills: Ability to handle unexpected situations and resolve administrative issues.

Working Conditions:

• Full-time or part-time position (depending on the role).
• Office-based, with potential flexibility for remote work.

Compensation:

• Salary is based on experience and qualifications.

How to Apply:

• Interested candidates should submit their resumes along with a cover letter detailing their experience and qualifications for the role.

Perks & Benefits

• Medical insurance

職位名稱：管理員/行政助理

職位概述：

行政助理負責支援日常辦公室運作並確保任務有效率有效地執行。這包括執行文書、組織和溝通任務，以及協助經理和其他員工履行行政職責。

主要職責：

• 一般辦公室支援：執行日常辦公室任務，例如管理電話、電子郵件、安排約會和維護辦公用品。
• 文件管理：處理歸檔、組織和儲存實體和數位文件。保留適當的記錄並確保會議、專案和其他行政職能的適當文件。
• 資料輸入：將資料輸入和更新到系統和資料庫中，確保資訊的準確性和完整性。
• 日程安排和日曆管理：為團隊或執行成員組織和安排會議、活動和約會。
• 溝通：充當部門、客戶和其他利害關係人之間的聯絡人，確保有效溝通和及時回應。
• 報告準備：根據經理或部門負責人的要求準備報告、簡報和其他文件。
• 旅行安排：根據需要組織旅行安排，包括航班預訂、飯店預訂以及員工或客人的交通。
• 辦公室協調：協助辦公室維護，與供應商聯絡，並確保安全且有效率的工作空間。
• 處理信件：篩選電話、管理電子郵件收件匣、回覆日常詢問或轉發給適當的人員。

技能和資格：

• 教育程度：高中文憑或同等學歷；擁有工商管理或相關領域的學位者優先。
• 經驗：具行政或辦公室職位經驗者優先。
• 技術技能：熟練使用辦公室軟體（Microsoft Office Suite、Google Workspace），熟悉辦公室設備（傳真機、印表機等）。
• 溝通技巧：強大的口頭和書面溝通能力，能夠與員工和客戶進行專業互動。
• 組織技能：具有很強的時間管理能力、優先任務優先順序和按時完成任務的能力。
• 注重細節：所有任務和文件的準確性和對細節的關注。
• 解決問題的能力：能夠處理意外情況並解決管理問題。

工作條件：

• 全職或兼職職位（取決於角色）。
• 基於辦公室，具有遠距工作的潛在靈活性。

賠償：

• 薪資基於經驗和資格。

如何申請：

• 有興趣的候選人應提交簡歷以及求職信，詳細說明他們的經驗和該職位的資格。

津貼和福利

• 醫療保險

Responsibilities:

• Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes.
• Receive and screen phone calls and redirect them when appropriate.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.).
• Make travel arrangements for executives.
• Handle confidential documents ensuring they remain secure.
• Prepare invoices or financial statements and provide assistance in bookkeeping.
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
• Maintain electronic and paper records ensuring information is organized and easily accessible.
• Conduct research and prepare presentations or reports as assigned.

Requirements:

• Proven experience as executive secretary or similar administrative role.
• Excel in MS Office and ‘back-office’ software (e.g. ERP).
• Good understanding of office management and basic accounting procedures as well as technical vocabulary of relevant industry.
• Experience with basic research methods and reporting techniques.
• Strong organizational and time-management skills.
• Excellent communication and negotiation abilities.
• Integrity and confidentiality.
• Possess at least a Bachelor's Degree in business administration or relative field.

Perks & Benefits

• Commission and bonus
• Nearby public transport
• Regular team activities
• Personal leave
• Open culture
• Personal development opportunities

職責：

• 維護高階主管議程並協助規劃任命、董事會會議、會議等。
• 參加會議並做好會議記錄。
• 接聽和篩選電話並在適當的時候重定向它們。
• 處理所有發出或收到的信件（電子郵件、信件、包裹等）並確定其優先順序。
• 為高階主管人員安排差旅。
• 處理機密文件，確保其安全。
• 準備發票或財務報表並提供簿記協助。
• 監控辦公用品並與供應商談判條款，以確保最具成本效益的訂單。
• 維護電子和紙本記錄，確保資訊井然有序且易於存取。
• 根據指定進行研究並準備演示或報告。

要求：

• 擁有豐富擔任執行秘書或類似行政職務的經驗。
• MS Office 和「後台」軟體（例如 ERP）中的 Excel。
• 熟悉辦公室管理和基本會計程序以及相關行業的技術詞彙。
• 具有基本研究方法和報告技術的經驗。
• 較強的組織和時間管理能力。
• 優秀的溝通和談判能力。
• 誠信和保密。
• 至少擁有工商管理或相關領域的學士學位。

津貼和福利

• 佣金和獎金
• 附近的公共交通
• 定期團隊活動
• 事假
• 開放文化
• 個人發展機會