Total 7 Administrative / Clerical job vacancies in UB8 2LS

BSR are a lean, dynamic and young company that is on a fast-paced growth trajectory. BSR are looking for someone with the desire to join a start up and hit the ground running. We love open-minded individuals who can think on their own feet and can find unique solutions to common problems. Different perspectives will be valued and hunger to grow are essential to flourish in this role.

You will take ownership of sourcing software via the best procurement routes to ensure BSR Software is commercially competitive. As our sales admins are the first point of contact for our suppliers, you will have exposure to a vast portfolio of software vendors, where you will need to build rapport, negotiate and obtain key information needed to support account managers.

Your roles and responsibilities include;

- Acknowledging sourcing requests from sales

- Request pricing based on system data

- Request pricing based on new relationships

- Ensure new vendors have answered all sourcing questions

- Onboard new vendors with due diligence

- Create accurate SKUs

- Provide SKU and updates to sales within agreed SLAs

- Create client quotes

- Organise calls with vendors and Channel Director

- Maintain accurate data

- Flag duplicate opportunities to ensure consistent pricing

- Work with purchasing to maintain pricelist for key vendors

- Supporting other functions within the business

At BSR Software, you will be working towards the Business Admin Apprenticeship Level 3 over the duration of 18 months.

To provide reception support front of house meet and greet, giving basic information and dealing with drop-in enquiries in a courteous and appropriate manner. Referring clients to relevant staff/clinics, or taking messages as appropriate. Deal with telephone enquiries from health professionals, services users, service user families, carers and team members in an informed and sympathetic manner, taking into account mental/physical health needs, and cultural or language barriers. Taking and passing on messages promptly and taking action where necessary. To provide and receive complex and sensitive information using tact and diplomacy. To ensure that all relevant documentation is ready for patient admission/discharge. To act in accordance with the Service in processing new referrals. This includes but is not limited to: allocating referrals, completing Excel spread sheets and making sure all administration processes for each referral are adhered to with speed and fluency. To create/accept referrals within the SystmOne (S1) platform and highlight for clinical triage. To assist with onward referrals to other teams. To monitor S1 wait lists and caseloads and assist with the allocation of patients and entering patient details into appropriate health care professionals diaries. To regularly access and monitor the generic email systems, responding to all queries or redirecting as appropriate. Maintain service line databases for record keeping, ensuring accurate reporting. To ensure results of blood tests, x-rays and other reports are filed accurately in S1 on a daily basis. Complete regular archiving of patient notes in line with trust policies and procedures. To act as Subject Access Coordinator for the service, attend required training, and follow the Trusts policies and procedures. To provide administration support for service line clinicians To undertake word processing tasks such as letters and memos, reports, notices, and e-mails, including via dictation software. To undertake the photocopying and distribution of documents, processing of correspondence and general clerical duties as required. To maintain and monitor stock as required and use set processes for ordering of goods/supplies. To have the ability to use the E-procurement system and raise any queries/issues when necessary. To support procurement processes for service line, including ordering, liaison, receipting, and invoice processing. To facilitate the booking and use of interpreting or transport services as required. To ensure specimens for testing are sent to the laboratory in a timely manner, and that patient results received are drawn to the attention of the appropriate member of the MDT for action, and subsequently filed in patient notes. To have a comprehensive understanding of computer software such as MS Office and to be the lead on using SystmOne To collate and present activity data for service and management meetings and for monthly and ad hoc statistical returns via Tableau or other. To assist with the training of new staff members and bank staff as and when necessary. To co-ordinate, monitor and record the mandatory training for the department ensuring that staff are reminded when training is due. To support service lead with Healthroster, including recording of annual leave, absence, or sickness, printing and distribution of rotas where necessary. To organise, attend and contribute to the departmental and service meetings, which may include room/venue booking, distribute agendas, take and distribute minutes, and action any decisions made by the team as appropriate. To support in the planning and arrangements for team away days, training sessions etc. To undertake ad hoc or specific project work as requested. To produce training packs, certificates, forms and presentations as requested by the clinicians/team lead. To support the maintenance of any of the teams clinical equipment as needed, including liaison with BCAS for yearly checks. To support the logging of complaints/compliments and incidents on Datix. To be able to meet deadlines and to manage time effectively To be able to work on own initiative and undertake work which does not require checking as a matter of routine

Leaving Care Personal Advisor

Location: London Borough of Hillingdon

Salary: £24ltd

Contract Type: Initially 3 months

About the Role

The Personal Advisor role is an exciting opportunity for a dedicated and compassionate individual to work in collaboration with qualified Social Workers to assess the needs of looked after young people preparing for adulthood and independence.

Key Responsibilities

• Hold a caseload of 18+ care leavers, which will involve specialising in work with defined young people, for example, but not limited to; challenging behaviour, mental health, young offenders and unaccompanied asylum-seeking young people.
• Participate in the process of coordinating, preparing, implementing, monitoring and 6 monthly reviewing of Pathway Plans for all allocated young people.
• Fulfil the roles and responsibilities of a Personal Advisor as outlined in the local leaving care policy, procedures, and Local Offer.
• Develop close and effective working relationships with key agencies and partners to facilitate a coordinated multi-agency response to the identified needs of care leavers.
• Advocate on behalf of young people and encourage and empower them in exploring and making decisions to fulfil their potential.
• Offer practical assistance; supporting a young person to move their belongings, to help a young person buy essential items for their new accommodation using their Setting Up Home Allowance. To ensure a young person has the right access to eligible welfare benefits and other financial support they may be entitled to.
• Be part of a duty rota system and to work flexibly, including regular lone working and at times unsociable hours.
• Help organise and attend drop-ins and any relevant activities to engage young people.

Requirements

• Experience of working with young people in a social care setting.
• Knowledge of relevant legislation, policies, and procedures relating to young people leaving care.
• Excellent communication, interpersonal, and organisational skills.
• A commitment to safeguarding and promoting the welfare of young people.
• A full driving licence and access to a vehicle.

How to Apply

If you are interested in this Personal Advisor role, please submit your CV to erin.webbe@servicecare.org.uk

Proud member of the Disability Confident employer scheme

Detailed job description and main responsibilities Main Tasks and Responsibilities: Provide a full PA service to the relevant team members including diary management, dealing with correspondence, telephone calls and enquiries, creating first draft responses to correspondence on behalf of the Division. Quickly and accurately solve issues raised via telephone and verbal messages from internal and external sources on behalf of the Division Ensure the smooth running of meetings chaired by, or on behalf of, the Division(s), including arranging meeting times and venues, collating agendas and papers for meetings, equipment and catering, ensuring that all participants are in receipt of appropriate documentation prior to the meeting, and taking accurate minutes at meetings as required. Maintain an efficient diary system for the Divisional leads, ensuring relevant papers are brought forward for their meetings and commitments. Be the point of contact and system lead for Euroking and birthrate plus (system used for maternity). You will be issuing passwords and have an understanding of the system for questions that may be raised. Ensuring that rota co-ordination for annual leave is recorded on the electronic staff record healthroster for the management team and support the service manager with the rotas for the medical rosters when needed. Maintain and review an efficient filing, bring forward and pending system, and establish any other necessary procedures to support the work of the Division. Manage incoming and outgoing mail (and if required, email) and delegate items, liaising with relevant senior managers. Have an in-depth understanding of the workload of, and initiatives within, the relevant Divisional management team in order to contribute to major projects. Meet with the quartet and senior service manager on a regular basis and assist in prioritising the workloads and key tasks as well as raising any areas for joint discussion. Create and critique documents and reports, offering suggestions as requested by the Division(s). Anticipate required actions, meetings etc to ensure a seamless service particularly in the absence of members of the Quartet. Cross cover and maintain a working knowledge of the planned care divisional PA role, and be able to provide cross-cover within the team as the needs of the service may require. Keep pace with IT developments and develop the technical skills and competencies to provide a fully effective PA service. Be the trust liaison and first point of contact As required Undertake other duties commensurate with this grade of post as required by the Division To view the main responsibility, please see the attached the Job Description and Person Specification

Carbon60 are recruiting for an experienced Office Manager to work for a large engineering company.

This Office Manager position is on a permanent hybrid basis and has become available due to continued growth and expansion. In this role you will be providing administrative support.

Role Responsibilities Include:

• Oversee general office operations, ensuring a smooth workflow and efficient daily activities.
• Visitor Management - reviewing visitor & meeting bookings and ensuring the requested facilities are arranged, visitors are logged in our systems, and that a welcome is provided for all visitors as soon as they step into the offices.
• Office Management - you'll work with our teams in maintaining the office to give a great working environment for our employees. This may include elements on telephony as part of our call handling team, and mail processing.

Skills and Experience required:

• Strong verbal and written communication skills and good organisational skills.
• Proficient in use of Microsoft Word, Excel, Outlook etc.
• Good customer service ethic and attentive to detail.

This is an excellent opportunity to join a well-established aviation company. If you are interested in the role and want some more information, please contact Marika in the engineering team on 07425 354 032. Interviews are being held shortly.

Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.

Please refer to the attached job description for the main responsibilities of a medical secretary for General Surgery/ Colorectal Surgery

Your new company
A busy and varied, remote position supporting the Managing Director at an NHS hospital in Hillingdon, Greater London. It is one of two hospitals run by the Hillingdon Hospitals NHS Foundation Trust.
Your new role
This is a broad summary of the role, detailing key areas of operation and responsibilities – further detail will be provided in the Main Duties and Responsibilities section, below, which provides more granular detail.
The post holder will be responsible for:
•To provide a high quality, comprehensive, effective and proactive personal assistant service to the Managing Director and Divisional Directors for North West London Procurement Services in all highly confidential and sensitive matters.
• Diary management, proficient diary arrangements minimising disruption to pre-planned bookings and activities.
• Arranging travel and accommodation using electronic system where appropriate for senior managers of the procurement service.
• To maintain and enhance relationships with partner organisations and other external stakeholders.
• Prepare documents for signatory approval via DocuSign and ensuring that the process is fully delivered in a timely manner.
• Manage the boarding process of new supplier requests for signatory approval via DocuSign.
• To provide administrative support for the monthly divisional governance meeting and other respective duties associated with the new patient safety guidelines.
• Undertake specific designated duties or tasks on behalf of the Managing Director and Divisional Directors. This will require an understanding of a range of work procedures and practices.
• Ensure the onboarding of new starters' recruitment to the procurement service is coordinated and seamless.
• Ability to prioritise tasks ensuring the needs/requirements of the Managing Director is a priority.
• Deal appropriately with fairly complex problems, many of which may require urgent assessment.
• Work in a flexible way to provide cover across the Divisions and Board, as directed by the Managing Director, to ensure an optimum level of service within available resources.
• Maintain trackers on governance issues, single tender waivers and others not covered under the Early Warning system.


What you'll need to succeed
Key Working Relationships
Internal
• Managing Director
• Directors
• Senior Category Manager Leads
• Heads of Teams (Develop, Deliver and Manage & Enable)
• Colleagues
• Relationship Account Managers to Partner Trusts
External (if applicable)
• Relationship Account Managers to Partner Trusts
• Directors and deputies of Partner Trusts
• Senior Account Managers/Directors of strategic Suppliers
• All other contacts with the MD office
• Other PAs with key stakeholders at trust level and the senior team.
Main duties and responsibilities are 1 – Personal Assistant duties
• To provide a high quality, comprehensive and proactive personal assistant service to the Managing Director and Divisional Directors North West London Procurement Services in all highly confidential and sensitive matters.
• To maintain the diary of the MD and assist with Director's diaries on occasions, liaising with counterparts and all levels of staff to ensure the accurate management of appointments.
• Diary management, proficient diary arrangements minimising disruption to pre-planned bookings and activities.
• To act as secretary to meetings as/when required, including arranging meetings, booking venues, arranging catering, compiling an agenda, taking, and producing minutes and following-up action points.
• To take minutes for other ad hoc meetings as required.
• To assist with the organising of conferences and/or social events.
• Assist with arrangements relating to event management, including invitations, agendas, catering, venue, speakers.
• Assist with PowerPoint presentations as necessary.
• Collect and distribute mail when on site.
• Assist the Business Support Manager to manage stationery and office equipment on behalf of the Procurement Excellence Director.
• Assist with the co-ordination and investigation of the complaints process in line with the Trust Complaints policy. The non-compliance process must be followed.
• Provide support for project work or any other reasonable duties requested by the relevant manager.
• Take appropriate responsibility for the implementation of change and new procedures and to participate in evaluations of the service, including the development of quality standards.
• Working together with the Business Support Manager assisting with BAU and operational duties.
• Support updating of the Documents/Policies tracker.
What you'll get in return
Flexible working options are available.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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